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The reports are accessed from the Reporting button on the menu or from the Report button on the Requisition or Purchase Order Entry screens.
The Requisition/PO Listing report lists requisitions and/or purchase orders by vendor or by number.
NOTE: If you are using PO Groups but do not have access to any PO Groups in the Requisition/Purchase Order process, you cannot run this report.
Menu Path: Financial Mngmnt / PUrchasing / Reporting
On the Financials - Reports screen, from the Options list, highlight Requisition/PO Listing.
Click the Run button. The Purchase Order Report Ranges screen opens.
Select the Sequence in which you want the report to print:
PO/Req. Number
Vendor
If you are using PO Groups, the option to select the Group to include in the report is available. The first Group code in the Group Code table is the default. (This selection only appears on the screen if you are using PO Groups. Otherwise it does not appear.)
Type the Group number in the Group EEL. Select from the list.
Click the Group button. The Select Group screen opens:
Highlight the Code you want to use.
Click the Select button.
To have all Groups included in the report, click the Group button. The Select Group screen opens:
Click the All Groups button.
In the Record Type(s) frame select the status of the requisition/purchase orders to include on the report.
As needed, enter a low and high PO Number range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Batch Number range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Vendor Key range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Date Entered range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Date Due range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Fiscal Year range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
From the Liquidation Status drop down list select the status of the purchase order to include on the report. This is the Liquidation Status as defined on the purchase order.
Purchase Orders matching this Liquidation Status are included on the report provided they meet the other selection criteria.
From the PO Origin drop down list select the origin of the purchase order to include on the report. This is the Origin as defined on the purchase order.
Purchase Orders matching this PO Origin are included on the report provided they meet the other selection criteria.
As needed, from the Report Options frame,
Check Print Detail to display the line items of the entry.
Check Print Accounting to display the accounting associated with the entry.
Check Print Notes to display the purchase order notes (if any) associated with the entry.
Click the Print button. The Output Destination screen opens.
The system prompts you to select a print option. You can choose to print the reports to screen, to a printer, or to save the report for later viewing.
Click the OK button.
Click the Close button to return to the Reports screen.
Account Number Sequence Report
The Account # Sequence report lists requisitions and/or purchase orders by account number.
NOTE: If you are using PO Groups but do not have access to any PO Groups in the Requisition/Purchase Order process, you cannot run this report.
Menu Path: Financial Mngmnt / PUrchasing / Reporting
On the Financials &endash; Reports screen, from the Options list, highlight Account # Sequence.
Click the Run button. The PO Report by Account Sequence screen opens.
Select the Sequence you want to use. The system default is Regular. Sequence determines how the account number displays.
Type the Sequence number in the Sequence EEL. Select from the list.
Click the Sequence button. The Alternate Key Setup screen opens:
Highlight the Code you want to use.
Click the Select button.
If you are using PO Groups, the option to select the Group to include in the report is available. The first Group code in the Group Code table is the default. (This selection only appears on the screen if you are using PO Groups. Otherwise it does not appear.)
Type the Group number in the Group EEL. Select from the list.
Click the Group button. The Select Group screen opens:
Highlight the Code you want to use.
Click the Select button.
To have all Groups included in the report, click the Group button. The Select Group screen opens:
Click the All Groups button.
In the Record Type(s) frame select the status of the requisition/purchase orders to include on the report.
As needed, enter a low and high PO Number range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Batch Number range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Vendor Key range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Date Entered range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Date Due range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
Select the PO Origin from the drop down list.
Purchase Orders that match the PO Origin selected are included on the report provided they meet the other selection criteria.
To restrict the account number ranges to include on the report, click the Account Filter button.
See WESPaC Financial Management Using the Account Filter User’s Guide for more information.
Click the Print button. The Output Destination screen opens.
The system prompts you to select a print option. You can choose to print the reports to screen, to a printer, or to save the report for later viewing.
14. Click the OK button.
15. Click the Close button to return to the Reports screen.
Printing Requisitions or Purchase Orders
The Print P.O.’s report prints the requisitions and/or purchase orders to be sent to the vendor for processing.
NOTE: If you are using PO Groups but do not have access to any PO Groups in the Requisition/Purchase Order process, you cannot run this report.
Menu Path: Financial Mngmnt / PUrchasing / Reporting
On the Financials &endash; Reports screen, from the Options list, highlight Print P.O.’s.
Click the Run button. The Purchase Order Print Parameters screen opens.
If you are using PO Groups, the option to select the Group to include in the report is available. The first Group code in the Group Code table is the default. (This selection only appears on the screen if you are using PO Groups. Otherwise it does not appear.)
Type the Group number in the Group EEL. Select from the list.
Click the Group button. The Select Group screen opens:
Highlight the Code you want to use.
Click the Select button.
To have all Groups included in the report, click the Group button.
The Select Group screen opens:
Click the All Groups button.
As needed, enter a low and high PO Number range. Purchase Orders within this range print provided they meet the other selection criteria.
As needed, enter a low and high Batch Number range. Purchase Orders within this range print provided they meet the other selection criteria.
As needed, enter a low and high Vendor Key range. Purchase Orders within this range print provided they meet the other selection criteria.
From the Batch Status drop down list, select the requisitions/purchase orders status you wish to print. Purchase Orders matching the Batch Status print provided they meet the other selection criteria.
From the Print Sequence drop down list, select the order in which you want the purchase orders to print. This determines the order in which the purchase orders will be sorted as they print.
From the Fiscal Year drop down list, select the fiscal year of the purchase orders to print. Purchase Orders matching the Fiscal Year print provided they meet the other selection criteria.
From the Previously Printed drop down list select:
Yes if you want to reprint previously printed requisitions/purchase orders.
No if you want to exclude previously printed requisitions/purchase orders and only print those that have never been printed before.
From the Print Notes drop down list select:
Yes if you want to print any notes associated with the requisitions/purchase orders.
No if you do not want to print notes associated with the requisitions/purchase orders.
Click the Print button.
NOTE: If a form definition has not been defined, the FORM DEFINITIONS screen opens. To set up the Form Definitions see Setting up Form Definition for printing purchase orders reference guide
The Output Destination screen opens..
The system prompts you to select a print option. You can choose to print the reports to screen, to a printer, or to save the report for later viewing.
Click the OK button.
Click the Close button to return to the Reports screen.
Print Multiple Copies
When printing, set the Output to Screen.
Click the OK button.
When the report opens, use the File menu option in the upper left corner.
Select Print. The Print screen opens.
From the Copies frame, in the Number of Copies field, enter the number of copies you want to print
Check the Collate check box.
Click the Print button.
The PO Payment History Report lists purchase orders and the Invoice payments made toward the purchase order.
Menu Path: Financial Mngmnt / PUrchasing / Reporting
On the Financials &endash; Reports screen, from the Options list, highlight PO Payment History Report.
Click the Run button. The PO Payment History Report Ranges screen opens.
As needed, enter a low and high PO Number range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Batch range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Vendor Key range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Date Entered range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
As needed, enter a low and high Date Due range. Purchase Orders within this range are included on the report provided they meet the other selection criteria.
Check the Only POs with Payments check box to only include purchase orders with payments. Purchase Orders that have had payments made against them are included on the report provided they meet the other selection criteria.
In the Purchase Order Status frame, select the status of the purchase orders to report on. All are checked by default.
In the Liquidation Status frame select the status of the purchase orders to report on. All are checked by default.
Click the Print button. The Output Destination screen opens.
The system prompts you to select a print option. You can choose to print the reports to screen, to a printer, or to save the report for later viewing.
Click the OK button.
Click the Close button to return to the Reports screen.
Version 01.04.07.0 &endash; 010223 PL 052604