Release Notes

Check Processing

Release:

Version 04.12.02.00.12, May 10, 2012 - addendum release

Feature:

Board Certification

Issue #:

245212

Change:

  1. Separated approved payments from voids and cancellations on the Board Certification Report when running the A\P Check Summary.

  2. Reinstated the Bank Cash Account Description in the signature area of the A\P Board Certification Report.

  3. Added a summarized breakdown of payments for warrants, ACH deposits, wire transfers, manual checks and voids\cancellations on the A\P Board Certification Report.

  4. Reinstated the Bank Cash Account Description and Direct Deposit\Check Numbers in the signature area of the Payroll Board Certification Report.

Reason:

  1. Previously, voids and cancellations were added to the approved payment totals which caused confusion.

  2. To identify which Bank Cash Account the payments are drawn from.

  3. To provided more information of the payments breakdown in the board certification statement.

  4. To identify which Bank Cash Account the warrants are drawn from and to easily identify the Direct Deposit and Check Number ranges.

Menu:

FM\AP\CP\Check Summary

OR

HR\PA\CP\PE

 

Release:

Version 04.12.02.00.10, April 18, 2012 - addendum release

Feature:

Board Certification

Issue #:

242617

Change:

  1. Check Type “Wire Transfer” is now included in the total on the Board Certification report when running the Check Summary.

  2. Generalized the wording in the second paragraph to capture all payment methods and refer readers to the details of the report.

Reason:

  1. Previously, the Board Certification had been excluding Wire Transfer payments.  The verbiage was changed with guidance from the SAO and OSPI.

Menu:

FM\AP\CP\Check Summary

 

Release:

Version 04.10.12.02.12, July 9, 2011

Feature:

Reset Print Flag Now Releases the Check Register

Issue #:

237230

Change:

When resetting the check register using the Reset Print Flag process, the check register now completely resets.

Reason:

The check register was resetting completely except for the user information. This was preventing a user other than the person who had previously created the check register from resetting it.

Menu:

FM\AP\CP

 

Release:

Version 04.10.12.01.05, April 9, 2011

Feature:

Reset Check Register After Checks Have Been Printed

Issue #:

234850

Change:

The Reset Check Register functionality now completely clears the check register when run.

Reason:

Previously the program only deleted the contents of the table that displayed the check register on the screen, but did not delete the other records associated with the check register. This was causing districts to have to call WSIPC for assistance.

Menu:

FM\AP\CP

 

Release:

Version 04.10.06.00.00, August 14, 2010

Feature:

Print Engine AP Checks Now Use Continuous Void

Issue #:

228156

Change:

Vendors with more than 31 invoices in a single fund will create “continued void” checks for each of the checks preceding the final check for that vendor. That is, they will list the invoices that are being paid, but the check amount will be $0.00 and voided. The final check for the vendor will contain the total amount to be paid.

Reason:

This change corrects a condition where vendors with more than 31 invoices in a single fund had the potential to create an inaccurate payment when there were negative invoices.

Menu:

FM\AP\CP

 

Release:

Version 04.09.02.00.01, May 9, 2009

Feature:

Check Summary Report doesn’t include ACH amounts

Issue #:

213255

Change:

The Check Summary program was modified to include ACH check types in the board total.

Reason:

The Check Summary report did not include the ACH payments in its "board certification" clause.

Menu:

FM\AP\CP\Check Summary

 

Release:

Version 03.07.10.02.01, November 8, 2008

Feature:

Accounts Payable Check Summary Printing Error with Voided Checks

Issue #:

209626

Change:

Void checks are no longer included in the board certification total. If the void check is the first one accessed, allow the full board certification to be displayed on voucher header.

Reason:

The board certification total previously included void checks. If a void check was the first check accessed in the voucher report the full board certification section did not print on AP Voucher report.

Menu:

FM\AP\CP\Check Summary

 

Release:

Version 03.07.10.02.01, September 13, 2008

Feature:

Process Manual Warrants on Check Summary Reports

Issue #:

208086

Change:

Added the missing check types to the board portion of the AP Check Summary report.

Reason:

The AP Check Summary report allows Void, Manual, Computer, and Wire Transfer checks to be included.  However, the "Board Portion" of the report only included computer checks.  This has been fixed so the "Board Portion" of the AP Check Summary report now includes all check types listed in the header information.

Menu:

FM\AP\CP\Check Summary Report

 

Release:

Version 03.07.10.00.01, December 8, 2007

Feature:

Don’t Allow Saving Or Exporting Printed Checks In AP & Payroll

Issue #:

202448

Change:

Save or export to Excel, Word, file are no longer allowed.

Reason:

To prevent any abuse potential which could result in fraud

Menu:

FM\AP\ CP,  HR\PA\CP\PC

 

Release:

Version 03.07.02.00.00, April 7, 2007

Feature:

Check Register -- ESAM Security

Remedy Ticket:

93352

Change:

Reinstate accounting distribution info on AP Check Register when using LXS form

Reason:

F70 had an unintended consequence when printing AP check register using LXS form – accounting distribution information was removed.

Menu:

Financial Management\Accounts Payable\Check Processing\Check Register

Note:

Other forms (i.e. LZR) are unaffected by this change.

 

Release:

Version 03.06.06.02.01,  December 9, 2006

Feature:

Auto-Generated AP Invoices for Payroll Vendor Payments

Remedy Ticket:

85264

Change:

The WESPaC Payroll Process has been modified to generate AP Invoices with the appropriate Washington Fund ID. This modification means that a data manipulation will no longer need to be performed to update this information before creating a Check Register that includes the AP Invoices automatically generated from a Payroll run.

Reason:

The Payroll Process didn’t update the information required for check processing when automatically creating AP Invoices.

Menu:

Financial Management\A\P\Check Proc.

Note:

The correction to Credit Card processing, with this defect, will be released with the Skyward February release, and the standard WSIPC April release.

 

Release:

Version 02.05.06.1, August 13, 2005

Feature:

Check Processing for Vendors Without Addresses Exception Report

Change:

An exception report now runs during Accounts Payable check processing listing vendors without addresses in the check run. The user can enter an address in Vendor Master and then complete the check run.

Reason:

Warrants were being printed for vendors without an address.

Menu:

Financial Management\A\P\Check Proc.

 

Release:

Version 02.05.01.2, April 9, 2005

Feature:

Accounts Payable Invoices & Check Processing

Change:

For Washington, if a check register exists and an AP invoice on the check register is accessed, the user cannot modify or delete the invoice unless they go into AP Check Processing and clear the check register. The check register does not get removed unless the user manually goes into the AP Check Processing area and clears it.

 

Additionally, if a check register exists on the system and an AP invoice that is not a part of the register is deleted, the check register is not removed. (This applies to all states.)

Reason:

Fix to current functionality

Menu:

  • Financial Management\Accounts Payable\Invoices

  • Financial Management\Accounts Payable\Check Processing

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