WESPaC User Guide:

• AP Invoices

• Tax, Comp Tax, & Other Charges

Release:

Version 04.11.06.00.05, August 13, 2011

Feature:

Unable to Pay Comp Tax from Appropriate Bank Account

Issue #:

228930

Change:

The fields for invoices to the Department of Revenue have been sensitized so that users can edit the Bank Cash account.

Reason:

Users were encountering situations where the bank cash account for invoices paying Comp Tax to the Department of Revenue was incorrect and could not be changed without intervention from WSIPC.

Menu:

FM\AP\IN

Release:

Version 03.07.10.00.04, February 9, 2008

Feature:

Comp Tax is incorrect if AP invoice is Voided or Re-Issued

Issue #:

52133

Change:

Voided AP Invoices with Comp Tax (CT) should carry negative CT amount toward the CT Invoice issued to Department of Revenue

Reason:

During Void or\and Re-issued, standard AP Invoice w\CT information, along with association to the CT Invoice was copied over, thus making it 'Already Paid' to Department of Revenue.

Menu:

FM\AP\IN\OP\QV

Notes:

No User Interface (UI) changes.

Release:

Version 03.07.10.00.04, February 9, 2008

Feature:

PO Liquidation status (YDA\YDQ POs) in AP Invoice Entry

Issue #:

51369

Change:

PO Liq. Status combo-box added to AP Invoice Entry screen for invoices based on YDA\YDQ Purchase Orders. It will serve as a main switch for liquidating detail lines at once, if necessary.

Reason:

Streamline liquidation of YDA\YDQ POs in AP Invoice Entry

Menu:

FM\AP\IN\IM

Notes:

Line by line liquidation still remains intact.

Release:

Version 03.07.10.00.03, January 12, 2008

Feature:

PO Liquidation status (YDA\YDQ POs) in AP Invoice Entry

Issue #:

51367

Change:

PO Liq. Status combo-box added to AP Invoice Entry screen for invoices based on YDA\YDQ Purchase Orders. It will serve as a main switch for liquidating detail lines at once, if necessary.

Reason:

Streamline liquidation of YDA\YDQ POs in AP Invoice Entry

Menu:

FM\AP\IN\IM

Notes:

Line by line liquidation still remains in tact.

Release:

Version 02.05.06.3, January 7, 2006

Feature:

Invoice Collecting District Tax ID

Remedy Ticket:

74825

Change:

District Tax ID is collected for reporting.

Reason:

This is a fix brought to our attention by a customer.

Menu:

Financial Management \Accounts Payable\Invoices

Release:

Version 02.05.06.2, November 5, 2005

Feature:

Comp Tax on Invoices

Remedy Ticket:

73278

Change:

When an invoice is generated, the user is not given the opportunity to select the fiscal year.  In the generation process, the fiscal year was being selected from a control table that does not update the fiscal year until End of Year processes are run.  The change is to select the current fiscal year instead of the fiscal year Skyward is operating under.

Reason:

Comp tax being applied to incorrect year.

Menu:

Financial Management\Accounts Payable\Invoices\Add or Edit\Fiscal Year

Release:

Version 02.05.06.2, November 5, 2005

Feature:

Accounts Payable Funds Availability Check

Remedy Ticket:

60682 and PCS F73

Change:

• Display a warning message if an account used does not have sufficient funds.

• Identify the accounts for which funds are not available.

• Identify an account for which funds are not available which includes comp tax.

Reason:

The total being expensed to an account on an Accounts Payable invoice, including tax, could exceed the budget capacity which could be critical at the end of the budget year.

Menu:

Financial Management\Accounts Payable\Invoices

Note:

This Remedy ticket is also tied to  PCS F69, which deals with the budget capacity check for PO and Requisitions. This PCS is still in development.

Implementation Note:

A correction for the following issue on this PCS is being worked on:

• Once a record is added, an account with insufficient funds is no longer identified and validated.