WESPaC User Guide:

   

Release Notes

Retirement Verify

Release:

02.05.06.2, December 16, 2005

Remedy Tickets:

74119, 75143, 57975

Change:

  • During Payroll Calculate process, the process for determining the current fiscal year was modified to compare the month of the retirement posting date to the control file fiscal month when determining fiscal year.

There are various retirement edits that check retirement transactions within the current fiscal year and outside the current fiscal year.

Some messages found on the WESPaC Payroll Exceptions report will now list additional information to the right of the employee name. More details like System, Plan, and Earning Period may help with troubleshooting the exceptions.

Example:

Warning – Reportable Hours > defined limit per month

SMITHJIM000 Smith, Jim   System: T Plan 2: Earning Period: 04\2005 Hours: 356.0

  • The program was also modified to validate retirement transactions just for a Retirement Member Profile active at the retirement posting date.

Reason:

  • Some messages on the WESPaC Payroll Exceptions report could be displayed inappropriately due to the program not accurately determining the current fiscal year.

The original design was using the fiscal year field from the control file (FFAACT-CONTROL-FILE.FFAACT-CUR-FIS). The data in this field does not get updated until the fiscal process in Financial Management is done. This can be an issue for Human Resources since the fiscal year may still be open in Financial Management for some months into the next fiscal year.

  • Invalid warning messages could appear on the WESPaC Payroll Exceptions report because the program did not limit the validation of retirement transactions to just the time frame of the Retirement Member Profile active at the retirement posting date. Retirement transactions were being validated for all Retirement Member Profile records.

Menu:

Human Resources\Payroll\Cur. Payroll\Calculate

Note:

See WESPaC PaC Documentation for more information in the Payroll, Current Payroll, Calculate, and Retirement Calculations books.

 

Release:

02.05.06.2, December 3, 2005

Remedy Ticket:

58868, 66531

Change:

The process for finding a Retirement Member Profile record was modified in the Retirement Calculate and the Retirement Verify programs.

The following messages will display on the WESPaC Payroll Exceptions report for these situations:

  • The retirement deduction and benefit on the selected pay transaction does not match the Retirement Member Profile system and plan. The profile may be for a different system and plan or maybe there is not profile at all.

Error – Retirement Deduction and\or Benefit does not match the Retirement Member Profile.

  • A retirement deduction and benefit does not exist on the selected pay transaction, but a Retirement Member Profile record does exist.

Warning – On Retirement and pay item does not have a Retirement Deduction and\or Benefit. Is item exempt from Retirement?

  • The retirement deduction and benefit on the selected pay transaction does not match an active Retirement Member Profile for the earning period.

Warning – Retirement Deduction and\or Benefit exists and no active Retirement Member Profile found for earning period.

The messages described above provide more detail and information. The old message about no retirement member record will no longer display on the WESPaC Payroll Exceptions report.

Reason:

If the Retirement Member Profile had a Retirement Eligibility End Date, the system would think the profile did not exist.

The old message (Error – No Washington Retirement Member record.) was confusing when a Retirement Member Profile record did indeed exist.

Menu:

Human Resources\Payroll\Cur. Payroll\Calculate

Note:

See WESPaC PaC Documentation for more information in the Payroll, Current Payroll, Calculate, and Retirement Calculations books.

Implementation Note:

The interim workaround the clients were using was to enter eligibility end dates after payroll and before creating the DRS transmittal. This workaround will not be necessary following the December 2005 release.

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