Detail Transaction Report

Overview

Use this process to report details of Time Off transactions, including leave allocated, used, taken as unpaid leave, or sold. Information may be displayed in detail, summary, or group format. Reports may be processed for individual employees, for those with a negative balance, and for groups of employees for a specific date range.

A new option has been added to this report. Check Display unprocessed transactions only to display only those transactions that have not been processed through a payroll update. This is useful in balancing new leave authorizations and displaying beginning and ending leave balances.

1. Open this process from one of the following locations:

• Timeoff / Reporting

  1. 1. Click HUMAN RESOURCES.

     2. Click TIMEOFF.

     3. Click REPORTING.

• Profile / Reports

  1. 1. Click HUMAN RESOURCES.

     2. Click PROFILE.

     3. Click the Reports   icon at the upper left of the screen.

2. Click Detail Transaction under Time Off. Either double-click your selection, or follow it by clicking RUN. This opens the Current Selection Parameters screen:

3. Select a Report Format:

1. Detail: displays detail transactions for the selected parameters.  This report may be generated with a page break between employees and then distributed to the employees for their records.

2. Summary: displays a summary line for the selected time off codes along with a total line for the group and a total line for the employee. A grand total appears at the end of the report.

3. Group: displays a total line for each selected group and provides a line for employee totals.  A grand total appears at the end of the report.

4. Page Break: Check this to provide a page break between employees.

5. Display unprocessed transactions only: Check this to display only those transactions that have not been processed through a payroll update. This is useful in balancing new leave authorizations and displaying beginning and ending leave balances.

6. Date Range: Enter a range of dates or leave the default of all dates.

7. Select one of the Report Options:

1. Print all employee/code information - prints beginning balance.

2. Print only employee/codes that have transactions within the date range:

1. Print beginning balance.

2. Don’t print beginning balance.

8. Select one of the Report Options:

1. Do not select based on units.

2. Selection based only on hours used &endash; Enter units used.

3. Selection based only on days used &endash; Enter units used.

9. Check Include only Employee/Time Off codes with a negative balance to run a report of Employee and Time Off codes with negative balances.

10. Select whether or not to include Long-Term Disability Leave Type Time Off Transaction Entries:

1. Include all long-term disability leave information.

2. Exclude all long-term disability leave information.

3. Only report on long-term disability information.

11. Select a Report Sequence:

1. Regular Sequence &endash; alphabetically

2. Building Sequence &endash; by building

3. Building Sequence/Page Break

12. Check to Print time off code totals broken down by group at the end of the report.

13. Click SELECTION PARAMETERS to make additional selections, including those employees to be included. This opens the Current Selection Parameters screen.

1. Click OK to accept all of the settings in this parameters screen. Changes may also be made to any of the following parameters:

• Code Types

  Select the Code Type:

  • 1. 1. All: the default setting

       2. Select: Select specific codes:

       3. 1. Select Available Codes.

          2. Click ADD or ADD ALL to move codes into Selected Codes category. (REMOVE or REM. ALL removes selections.)

          3. Click OK to accept settings or CANCEL to exit this screen.

• Employees

  Select employees either by range or individually:

  1. 1. 1. Employee Range: Enter a Low and High range of employees. (The default blank Low and "z" High range selects all employees.)

        2. Individual Employees:

        3. 1. Click IND. EMPL. to select individual employees.

           2. Select Available Employees and click ADD to move to Selected Employees category. (REMOVE or REM. ALL removes selections.)

           3. Click OK to save settings or CANCEL to exit this screen.

• Optional selections

  1. • • Click OPTIONS to set optional report options:

       • • Report: Create a report of selected parameters.

         • Clone Parameter Sets: with the option to apply the settings to individual employees.

         • Where Used: shows any reports using the selected parameters. Changing these parameters will affect each report listed.

       • Click SAVE to save parameter sets for future use.

       • Click LOAD to load an existing parameter set.

       • Click RESET to return all parameters to default values.

       • Click CLOSE to exit this screen.

14. Click PRINT to create the report. (You may also click SAVE to save these parameters for future use, LOAD to use previously created parameters, or RESET to reset parameters to default values.)

1. Clicking PRINT after making parameters changes opens the Output Destination screen:

2. Select an Output and Printer from the listed options.

3. Click OK to create the report.

Printer Options:

• • How to Print a Report

  • How to Create an ASCII File  

Page Updated 4/06

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