Accounts Payable Configuration

Introduction

Accounts Payable Configuration allows you to establish settings that you can use in the Accounts Payable application.

The settings established are a district’s accounts payable parameter defaults and usually do not need to be changed frequently.

1. On the Financial/Human Resources Configuration screen, in the Financial frame, click the Accounts Payable button. The Accounts Payable screen opens.

2. The A/P Inv Amt Distribution setting is Net by default. This option is used on the check stub.

• If set to Net (Default), the vendor’s invoice gross amount, any adjustments or discounts and the net check amount are printed on the stub. (Default at conversion is Net.)

• If set to Gross, only the gross amount of the invoice, after any adjustment or discounts are taken, is printed on the stub.

NOTE: Contact WSIPC Membership Services for more information if you wish to change this setting.

NOTE: The Grossoption is not recommended because the revenue discount accounting is not fully implemented. You will need to do manual adjustments to the account for any discounts or adjustments that would affect the invoice total. When this area is set to net, the system automatically takes into consideration these adjustments and uses the net total on the accounting line items.

NOTE: The Grossoption is not recommended because the revenue discount accounting is not fully implemented.

3. Click on the drop down list to set the Window Type to High or Low. (Conversion default is High.)

This setting helps you to adjust where the vendor's address prints on the check so that it will display correctly in a window envelope.

4. Click on the drop down list to set the Print Zero Checks to Yes or No. (Conversion default is No.)

This setting determines if zero dollar checks will print. Zero checks are created when a vendor's total invoice transactions included in the payment run net the vendor's payment to zero.

5. Click on the drop down list to set the Print Check Headings to Yes or No. (Default at conversion is Yes.)

This determines whether column headings will print on the check stub.

6. Click on the drop down list to set the Print Check Numbers to Yes or No. (Default at conversion is Yes.)

This determines if checks number will print on checks.

7. A/P Claims is not used. Set it to No. (Default at conversion is No.)

Example of use is to track insurance claims paid through accounts payable.

8. Click on the drop down list to set the Pre-load Batch Number with Day of Month to Yes or No. (Default at conversion is No.)

If set to Yes: the Invoice batch numbers preload with the current day of the month. You still have the ability to change the batch number on Invoices. For example, if the date is the 4th of the month, the batch number is 4.

9. In the Number of Board Signatures on Certification field, enter the number of signatures required on Check Summary Report. This number includes all board members and the secretary and prints signature lines on the check summary reports. (The conversion default comes from WISE AP parameters.)

10. Click the OK button.

Version 01.04.07.0 – 010234 PL 060204

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