Release Notes

CEDARS

Release:	Version 05.14.06.00.03, July 12, 2014 - standard release
Feature:	CEDARS -Staff Schedule File
Change:	Updated the logic for the scheduled process WA CEDARS Auto Staff History Calculation so if a district has completed Year End for 2013-2014, and if the CEDARS current year is 2013-2014, and if changes are made to Class Meet or Teacher Transaction records for 2013-2014, those changes will be included in the scheduled process. As a result, the changes will be included in CEDARS for 2013-2014.
Reason:	There was a defect which prevented the 2013-2014 changes from being processed after Year End has been completed for 2013-2014.
Menu:	Product Setup\System Administration\PQ\ST\WA CEDARS Auto Staff History Calculation

Release:	Version 05.14.06.00.03, July 12, 2014 - standard release
Feature:	CEDARS - ALE Course Type
Change:	A field for ALE Course Type has been added to: Section maintenance and browse screens Student Class maintenance and browse screens in Grading Student Class maintenance and browse screens in Scheduling User-defined option in Course Report by Course and Course Report by Section Data Mining (Grades and Schedule (CY and NY))
Reason:	To meet the OSPI requirements for the Student Schedule file, Element E09, and for the Student Grade History file, Element H27.
Menu:	Student Management\Office\CS and FS\CM and SM\Various maintenance and browse screens Student Management\Office\CS and FS\BC\RE\CR and BS\Report Format\User-Defined Student Management\Students\PR\Grades and Scheduling tabs\Various screens Student Management\Students\DM

Release:	Version 05.14.06.00.03, July 12, 2014 - standard release
Feature:	CEDARS - Teacher Indicators
Change:	A field for Teacher Indicators has been added to: Class Meet screen Teacher Transaction maintenance and browse screens User-defined option in Course Report by Course and Course Report by Section Data Mining (Grades and Schedule (CY and NY)) Substitute Assignments maintenance and browse screens Additionally, ”Teacher Indicator” has been added to the Class Meet and Substitute Assignment options on the District Configuration screen for Federal/State Reporting.
Reason:	To meet the OSPI requirements for the Staff Schedule file, Element G10.
Menu:	Student Management\Office\CS and FS\BC\CM and SM\CM Student Management\Office\CS and FS\BC\RE\CR and BS\Report Format\User-Defined Student Management\Staff\SA Student Management\Federal/State Reporting\Setup\CF\DC

Release:	Version 05.14.06.00.03, July 12, 2014 - standard release
Feature:	CEDARS - Teacher Transactions
Change:	Defects for Teacher Transactions have been corrected: If a Class Meet is deleted, any Teacher Transaction records displayed can be edited or deleted. If Course Length Set dates are updated using Attendance, Setup, Utilities, Change Subsystem Control Dates, the new dates are now reflected in the related Teacher Transaction dates. In Future Scheduling, if the Teacher and/or Instructional Staff fields on a Class Meet are updated, such updates are automatically treated as corrections. In Future Scheduling, if Restore Schedule Master to Previous Save Point is run, a single Teacher Transaction record is created for each Class Meet. In Future Scheduling, if a Control Set is changed, any existing, related Teacher Transaction records are deleted and replaced by Teacher Transaction records reflecting the dates on the Control Set.
Reason:	If a Class Meet record was deleted, the Teacher Transaction records could not be edited or deleted. If Course Length Set dates were updated using Attendance, Setup, Utilities, Change Subsystem Control Dates, the new dates were not reflected in the related Teacher Transaction dates. In Future Scheduling, if the Teacher and/or Instructional Staff fields were updated, a dialog box was displayed asking whether the update should be treated as a change or a correction. In Future Scheduling, if the Restore process was run, a new Teacher Transaction was created in addition to the existing Teacher Transaction. In Future Scheduling, if a Control Set was changed any existing, related Teacher Transaction records were not updated to reflect the dates on the Control Set.
Menu:	Student Management\Office\CS and FS\CM and SM\Various maintenance and browse screens Student Management\Office\Attendance\Setup\UT\CS Student Management\Office\Future Scheduling\BC\CM\CM Student Management\Office\Future Scheduling\BC\Setup\UT\PS Student Management\Office\Future Scheduling\BC\CM\ CM

Release:	Version 05.14.06.00.03, July 12, 2014 - standard release
Feature:	CEDARS - Food Service
Change:	Updated Food Service reason code system table: Added new reason code 25 (Free: Provision Community Eligibility Provision) Updated description of reason code 15 (Free: Provision 2 Non-Base Year)
Reason:	For CEDARS data reporting 2014-2015 based on requirements in Appendix X of the CEDARS Data Manual Appendices.
Menu:	Student Management\Students\Student Profile\Food Service

Release:	Version 05.14.02.00.11, June 13, 2014 - NSR
Feature:	CEDARS - Staff and Staff Schedule Files
Change:	Corrected the logic for the scheduled process WA CEDARS Auto Staff History Calculation.
Reason:	Under certain circumstances, the process was not selecting teachers who should be included. The problem occurred when a teacher was in Sub Assignments for less than 20 consecutive instructional days, and if the teacher was then added to the Class Meet for 20 or more consecutive instructional days, and if there was another teacher on the Class Meet part of the time. For example, Term is 1/18/14-6/11/14, Teacher A is on the Class Meet for 1/18-6/11 and Teacher B is in Sub Assignments for 1/18-1/24, then the Class Meet is changed so Teacher B is on it for 1/25-6/11. Teacher B should have been in the WA001StaffHistory file created by the weekly process WA CEDARS Auto Staff History Calculation but was not.
Menu:	Product Setup\System Administration\PQ\ST\WA CEDARS Auto Staff History Calculation

Release:	Version 05.14.02.00.11, June 11, 2014 - addendum release
Feature:	CEDARS - Birth Country Code
Change:	A new code has been added to the Birth Country system table for 2014-2015. It is Central African Republic (CAF).
Reason:	For CEDARS data reporting 2014-2015, based on requirements in Appendix C (National Origin Country Codes) of the CEDARS Data Manual Appendices.
Menu:	Student Management\Students\PR\General\Birth History

Release:	Version 05.14.02.00.10, May 28, 2014 - addendum release
Feature:	CEDARS - International Baccalaureate Code
Change:	A new International Baccalaureate code has been added to the system table for AP and IB codes. It is 54.11, Marine Science SL.
Reason:	For CEDARS data reporting 2014-2015, based on requirements in Appendix Q (AP and IB Course Codes) of the CEDARS Data Manual Appendices.
Menu:	Student Management\Office\PS\PS\BC\CO\AP Student Management\Office\CS or FS\PS\Setup\Codes\AP

Release:	Version 05.14.02.00.09, May 14, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Fix issue with Echo Glen SD where element K14 (StartDate) is being reported with blank value. Report data in element C11 (SchoolChoiceCode) within the CEDARS school year only. If the student withdrawal date = CEDARS End Date and the withdrawal state type is blank, it will be considered a status change and element C08 (SchoolExitDate) will be populated with blank. Updated CEDARS StudentPrograms to properly report element I09 (LocationID)
Reason:	CEDARS Student Special Education Programs is not processing records correctly where student-id is being appended with suffix characters. CEDARS was reporting future date data. To concatenate student enrollment records that crossover current year and next school year. Students are being reported in their most current default entity instead of their default entity that is within the date range of the student program. This is usually an issue as the end of school year approaches as student moves to a new entity.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.14.02.00.08, April 30, 2014 - addendum release
Feature:	CEDARS - CIP Codes
Change:	CIP Code changes for 2014-2015. Added 110701, 120501 and 512210. Changed the description for 140501.
Reason:	For CEDARS data reporting 2014-2015 based on requirements in Appendix S of the CEDARS Data Manual Appendices.
Menu:	Student Management\Office\CS and FS\CM\Add or Edit\CIP Code

Release:	Version 05.14.02.00.06, April 9, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated Staff Certification # to check the records’s expiration and issue date for properly reporting elements F05 and H25. If a student has both the Special Education Part-B and Part-C evaluation records for the current school year, do not report in CEDARS SpecEdPrograms file the Part-C record.
Reason:	Expired or invalid Staff Certification Number is being reported causing CEDARS error (FP 260507) To correct the CEDARS error where element K07 must occur on or before element K14. (FP 260592)
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.14.02.00.05, March 19, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Added six records to the system table for Language Types: 669 (Aleut), 670 (Min Nan), 671 (Mortlockese), 672 (Tlingit), 673 (Yiddish), 674 (Zigula). Corrected the logic for selecting teachers for Staff File (F) and Staff Schedule File (G).
Reason:	OSPI CEDARS Data Manual Appendices, Appendix K - Language Codes. An error occurred when the Section record being processed was followed by a Section (even for a different Course) with no students enrolled and with a different Control Set. The Section being processed was excluded from Files F and G.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.14.02.00.05, March 19, 2014 - addendum release
Feature:	CEDARS Discipline Area Changes
Change:	A new check box labeled "Override CEDARS Hierarchy" has been added to the "Add Offense" and "Edit Offense" Discipline screens. Added two new columns to the Discipline Offense browse screen: Behavior Severity (Beh Sev) and Severity Override (Sev Ovr). Added two new columns to the Offense Codes screen: "Behavior State Type" and "Weapons State Type." Added two new columns to the Entry by Officer screen: Behavior Severity (Beh Sev) and Severity Override (Sev Ovr). Added two new columns to the Entry by Student screen: Behavior State Type (Beh Sev) and Weapons State Type (Sev Ovr).
Reason:	If there are multiple offenses within the same incident for a single student the severity value is used to determine which offense to report in CEDARS. The check box is used to override the severity in case there is an offense that should be reported but it does not have the highest severity value. This was added for the convenience of seeing the data without opening the screen. This was added for the convenience of seeing the data without opening the screen. This was added for the convenience of seeing the data without opening the screen. This was added for the convenience of seeing the data without opening the screen.
Menu:	WS\ST\TB\DI\Add or Edit Offense, WS\OF\DI\BO Add or Edit Offense, WS\OF\DI\BS Add or Edit Offense, WS\OF\DI\DI Add Offense WS\ST\TB\DI\Offenses Offense Codes screen - WS\ST\TB\DI\Offenses\Offense\ and WS\OF\DI\PS\CO\OF WS\OF\DI\BO WS\OF\DI\BS

Release:	Version 05.13.10.00.13, March 6, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated CEDARS Student Program to select the correct entity as of the students' food service effective date when reporting Program Code "19" data.
Reason:	Students are always being reported in their most current default entity which could affect the High Poverty Counts report.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.12, February 26, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Extract logic for File F (Staff) and File G (Staff Schedule) has been modified to include Teacher Transactions from Class Meets and to include data from Substitute Assignments. This change will include staff who taught 20 or more consecutive instructional days and who have Instructional Staff = Yes. The change will also eliminate including records in files F and G where there are no students on the roster.
Reason:	The change aligns Staff and Staff schedule data more closely to the CEDARS data manual requirements.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.12, February 19, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Populate Initial Referral Date (K10) and Initial Eligibility Date (K11) of the SpecEdPrograms file only if the Type of Evaluation (WS\SS\SE\PR\Evaluation Info) is set to "Evaluation" and the Evaluation Completed Date falls within the CEDARS current school year. Lookup the Special Education History log for prior exits of student in the Special Education program. Loop thru all the CTE records where same CIP Code and School Year matches the student course in the StudentGradeHistory.
Reason:	For properly reporting elements K10 and K11. For property reporting the entry and exit of Special Education students in CEDARS File K. For properly reporting elements H20, H21 and H23 when there are multiple CTE records of same CIP Code and School Year.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.12, February 19, 2014 - addendum release
Feature:	CEDARS - Special Ed State Reporting
Change:	Remove the following fields from the Special Education State Reporting screen: Student first referred to Special Education Student initially found eligible to receive Special Education service Student first received Special Education services
Reason:	These fields are no longer needed for CEDARS reporting.
Menu:	WS\SS\SE\PR\State Reporting

Release:	Version 05.13.10.00.09, January 22, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	The CEDARS code was modified to exclude schedule information if the student does not have current enrollment in the entity where the schedule originated.
Reason:	An OSPI EDS error will occur if there is schedule data in File-E (Student Schedule) that does not have a matching enrollment record for the same student and entity in File-C (School Student).
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.08, January 8, 2014 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If Calendar Master Method = "C" and the student's number of periods missed is within the range of periods defined in the Calendar Details' Full Days Periods Absent (Student Management\Office\AT Setup\CO\CC\ Calendar Details), the student will be reported with Full Day absent. If the number of periods missed is within the range of the Half Days Periods Absent, the student will be reported with Partial Day absent. A data manipulation was run to change all the severity levels to the current defaults for all offenses with state types. The default corresponds to the current severity hierarchy that is hard coded in the CEDARS extract. The Student Discipline File (File-P) logic was changed to use the offense severity field (Student Management\Office\Discipline\Setup\CO\OF) in order to select the offense with the greatest severity for CEDARS reporting. This is only for incidents that have multiple offenses with state behavior types.
Reason:	To correctly report element N07 where the entity's Calendar Master Method = "C." This will allow districts to be able to change severity levels from the current defaults. This was done in case an incident has multiple offenses. The offense with the greatest severity will be used since only one offense per incident can be reported in CEDARS. Since only one record can be reported in CEDARS for an incident, a method needed to be developed where the district has more control over which offense is reported in the case where there are multiple offenses with state behavior types.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.07, December 18, 2013 - addendum release
Feature:	CEDARS - Gifted Students FP257266
Change:	Corrected CEDARS logic to first look for students designated as gifted in the Gifted Module and if none are found, it then looks in NCLB-2 Oth WA Prg, for codes 32, 33, 34, and 35.
Reason:	If a student was in the Gifted Module and in NCLB-2 Oth WA Prg, with codes 32, 33, 34, or 35, CEDARS was including both records in in FILE-I. There should be only one gifted record reported for a student.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.07, December 11, 2013 - addendum release
Feature:	CEDARS - CIP Codes
Change:	Added new CIP code for 140501, Bioengineering and Biomedical Engineering.
Reason:	For CEDARS data reporting 2013-2014. The new value is in the CEDARS Data Manual Appendices for 2013-2014, Appendix S.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Student Management\Office\CS and FS\CM\Add or Edit\CIP Code

Release:	Version 05.13.10.00.05, November 20, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If a primary and alternate staff are assigned to a class-meet and both are marked as instructional staff, select the primary staff otherwise select the first alternate staff found. If two or more Student-EW records exist with the same withdrawal date, only one record will be reported. The record with the Withdrawal Code State Type of "T1" or blank will be skipped. Updated the program to correctly report element P07. Updated CEDARS Delta code to properly report the GradeHistory Term (H19).
Reason:	For properly reporting element H06. To correct the DistrictStudent file overlapping enrollment error. (FP 258256) If the Behavior Code is >= '10', the first digit is being truncated. (FP 257776) Element H19 is not populated correctly if the course is taken from the prior school year. (FP 257937)
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.04, November 13, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If Course Designator Code is marked as AP or IB, the APIB Course Title from Appendix Q of the CEDARS Data Manual is reported.
Reason:	For properly reporting elements D06 and H08.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.10.00.03, November 9, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Added the state course code, content area code, course designation code and AP/IB code to the Student Data Mining.
Reason:	These fields were requested for CEDARS reporting but were not added to the Student Data Mining area.
Menu:	Student Management\Students\Data Mining

Release:	Version 05.13.10.00.03, November 9, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	The ALE Funded field has been added to Data Mining.
Reason:	So Data Mining can be used for the field.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Data Mining: Student Management\Students\DM

Release:	Version 05.13.10.00.03, November 9, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal - Student Attributes and Programs
Change:	The NCLB-2 screen for Other Washington Programs contains a field for Qualification Code (used when the Program Code = 30, GRADS). The Qualification Code field has been added to Data Mining.
Reason:	So Data Mining can be used for the field.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Data Mining: Student Management\Students\DM

Release:	Version 05.13.10.00.03, November 9, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal - Limited English Proficiency
Change:	The utility to mass change Limited English Proficiency for continuing students is now a separate line item in Security.
Reason:	There had not been a Security line item and it was needed.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Utility: Student Management\Students\ST\Setup\UT\NC\MC

Release:	Version 05.13.10.00.03, November 9, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal - Staff and Staff Schedule Files
Change:	Teacher Transactions: A Security line item has been added for Teacher Transactions. Substitute Assignments: The ability to identify whether a substitute teacher has Instructional Staff = Yes or No has been added. District Scheduled Task: A new scheduled task has been created which is called WA CEDARS Auto Staff History Calculation. It runs automatically each Thursday evening at 6:00 p.m. and can also be run any time that is desired. The process checks Teacher Transactions and Substitute Assignments in order to determine whether a teacher has taught, or is scheduled to teach, a class for 20 or more consecutive instructional days. If so, a record with the teacher and related class information is created for a new Staff History file. Determination of 20 or more consecutive instructional days is based on an Entity's default Attendance Calendar. It excludes weekends, holidays or any other non-instructional days.
Reason:	To support CEDARS requirements for File F, Staff, and File G, Staff Schedule, for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.
Implementation Note:	The CEDARS logic has not yet been updated to use the data in the new Staff History file for reporting File F, Staff, and File G, Staff Schedule. That will be in a later release.

Release:	Version 05.13.06.00.12, October 30, 2013 - addendum release
Feature:	CEDARS - Special Ed State Reporting History
Change:	Added the Exit Reason State Reporting Code to the Special Ed History Log file.
Reason:	To track the student's entry and exit from the Special Education program for CEDARS reporting.
Menu:	Student Management\Student Services\SE\PR\State Reporting\History

Release:	Version 05.13.06.00.11, October 23, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to further fix the issue relating to OSPI error -- K14 cannot be greater than B14. Updated K10 logic to look for the Referral record attached to the oldest evaluation record. Updated the CEDARS Delta program to correctly populate element B14 (MRDED).
Reason:	K14 is not being populated correctly if there is more than one IEP record for the current school year with the same LRE code. (FP #257601) A student can have multiple Referral records. (FP #257601) Element B14 can be incorrect right after year-end due to future date enrollment record(s).
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.10, October 9, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If the student's IEP for the current school year has a start date that is prior to the value reported in element B14 (Date Enrolled in District), use this value instead to populate element K14 (Program Start Date). If either element K10 or K11 is blank, report them both as blank in the SpecEdPrograms extract file Updated File-I to properly initialize the Exit Reason Code (I09) when reporting data from the Gifted and Talented module.
Reason:	To further correct OSPI edit error: K14 must be on or after DistricStudent.DistrictEnrollmentDate (FP #257230) To temporarily correct OSPI edit error: ReferralDate and InitialEligibilityDate must both be blank OR both must contain a date.(FP #257141) An Exit Reason Code is being reported even when Exit Date is blank (FP #257181)
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.10, October 3, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Staff and Staff Schedule Files
Change:	On Class Meet screens, when the Teacher and/or Instructional Staff fields are updated there may be a dialog box asking whether the update is a Change or a Correction. The dialog box now contains text with a brief explanation of those terms, plus an Information Icon which can be selected to obtain a more detailed explanation.
Reason:	To clarify the "Change" and "Correction" terms.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Student Management\Office\CS or FS\BC\CM or SM

Release:	Version 05.13.06.00.10, October 3, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Student Attributes and Programs
Change:	On the NCLB-2 screen for Learning Assistance Programs, the description for Program Code 07 has been changed to "Readiness (K-2)."
Reason:	The description of "Readiness (K-12)" was incorrect.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Student Management\Students\PR\NCLB-2 Tab\ Learning Assistance Programs Tab

Release:	Version 05.13.06.00.09, October 2, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If a student is not in Special Ed, assign P13 = blank. If a student is in Special Ed, P13 is either "Y" or "N" as the case maybe. Remove the appending of the AP/IB course description in elements D05 and H08 (Course Title).
Reason:	To correct OSPIedit error: StudentDiscipline.IAES (element P13) cannot be Y or N when the student is Not reported as receiving Special Education Program services. (FP 256956) To correct OSPI edit error where the course title length should have a maximum of 50 characters only. Also, the official AP/IB course description will not be available until the November release. (FP 256982)
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.09, September 25, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified program to correctly report staff certification number to the StudentGradeHistoryFile. If the student's IEP for the current school year has a start date that is prior to the CEDARS Begin Date, assigned the CEDARS Begin Date to element K14. Updated query logic to correctly report K10 and K11 out of the student's oldest IEP record.
Reason:	The StudentGradeHistory.CertificationNumber (H25) is missing for many districts (FP 256827) To correct OSPI edit error: K14 must be on or after DistricStudent.DistrictEnrollmentDate (FP #256820) Data elements K10 and K11 are not populating consistently (FP #256831)
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.09, September 25, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Limited English Proficiency
Change:	The utility for mass changing LEP for continuing students has been modified so the correct LEP record is selected for updating with an End Date and an Exit Reason.
Reason:	An error was occurring if a student had an LEP record without an End Date in more than one entity. The record selected for updating with an End Date and Exit Reason was the record in the entity with the highest number, but should have been the record with the more recent Start Date.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Utility: Student Management\Students\ST\Setup\UT\NC\MC

Release:	Version 05.13.06.00.08, September 18, 2013 - addendum release
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	Release of the OSPI CEDARS Delta changes for version 5.2 of the CEDARS data manual in 2012-2013.
Reason:	To enable districts to begin submitting 2012-2013 CEDARS Delta files.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.08, September 11, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Release of the OSPI CEDARS Data Manual version 6.3 changes for 2013-2014.
Reason:	To meet the OSPI CEDARS reporting requirements for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.08, September 5, 2013 - non-standard release
Feature:	CEDARS Automated Data Extract and Transmittal - Language Codes
Change:	Added four new Language Type values: 665 (Klallam), 666 (Maltese), 667 (Chippewa) and 668 (Inupiaq).
Reason:	To meet the OSPI requirements in Appendix K, Language Codes, in Version 6.1 of the CEDARS Data Manual Appendices for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.08, September 5, 2013 - non-standard release
Feature:	CEDARS Automated Data Extract and Transmittal - CIP Codes
Change:	Changed the CIP Codes screen to include the Stop Year column.
Reason:	Accessed from the Course Master screen, the resulting CIP Code screen was not displaying the Stop Year column.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Student Services\Office\CS\BC\CM\CM

Release:	Version 05.13.06.00.07, August 28, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Staff and Staff Schedule Files
Change:	A new Teacher Transactions feature has been added to Class Meet data. This feature includes: A browse which displays a transaction history of teachers on a Class Meet. The ability to update Teacher Transaction records. Automatic creation of appropriate Teacher Transaction records when mass processes are run.
Reason:	To support CEDARS requirements for File F, Staff, and File G, Staff Schedule, for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.
Implementation Note:	During the release, a process will run to create a Teacher Transaction record for each Class Meet that already exists for the 2013-2014 school year. Thereafter, records will be created or updated when data entry occurs or a mass process is run. Although the Teacher Transactions feature is being implemented in August, the CEDARS program will not use those records but will, instead, continue to use only Class Meet data for creating records for File F, Staff, and File G, Staff Schedule, until November 2013. WSIPC's November release will include additional software changes that are designed to meet the CEDARS requirement for 2013-2014 to report staff who have taught a class during the school year for 20 or more consecutive instructional days. Effective in November, that data will be based not only on Teacher Transactions records but also on Substitute Assignments data.

Release:	Version 05.13.06.00.06, August 21, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Student Attributes and Programs
Change:	Changes have been made to the NCLB-2 screens for Limited English Proficiency, Learning Assistance Programs, Title Programs, Other Washington Programs and Section 504. The changes include restoring Program Codes and Exit Reasons which were used in previous school years, as well as removing screen edits which were implemented in a July release.
Reason:	To support CEDARS requirements for File I, Student Attributes and Programs, for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Student Management\Students\PR\NCLB-2 Tab
Implementation Note:	Using Program Codes or Exit Reasons which were valid in previous years but which are not valid for 2013-2014 could result in error messages following a CEDARS submission to OSPI. It is important to follow the business rules in the CEDARS Data Manual when entering information on the NCLB-2 screens.

Release:	Version 05.13.06.00.06, August 21, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Student Attributes and Programs
Change:	Within Student Services, Gifted and Talented, the Program Codes and Exit Reasons have been updated.
Reason:	To support CEDARS requirements for File I, Student Attributes and Programs, for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Student Management\Student Services\GT

Release:	Version 05.13.06.00.06, August 21, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated Free/Reduced-Price Meal Codes 16, 22 and 23; added Code 24.
Reason:	To meet the new OSPI requirements in version 6.1 of the CEDARS Data Manual Appendix X, Free/Reduced-Price Meal Eligibility Status.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.06, August 14, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Language Codes
Change:	Updated the description for Language Code 574.
Reason:	To meet the OSPI requirements in Appendix K, Language Codes, in the CEDARS Data Manual Appendices for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.06, August 14, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Limited English Proficiency
Change:	A utility has been added that selects students in an Entity who were in a Limited English Proficiency program in the prior school year and who are still active. The utility then updates each student's LEP record with a user-defined Exit Date, an Exit Reason = "T," and (optionally) an Entrance Comment. The utility also creates a new LEP record in the student's default entity with a user-defined Start Date and (optionally) an Exit Comment. The remaining fields are copied from the previous LEP record into the new LEP record (except End Date, Exit Reason and Exit Comment). The utility cannot be run from Entity 000.
Reason:	CEDARS requires a new Start Date in File J, Student Limited English Proficiency, in Element J07, Program Start Date, if a student is continuing in an LEP program from the prior school year.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. New utility: Student Management\Students\ST\Setup\UT\NC\MC

Release:	Version 05.13.06.00.06, August 14, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Student Attributes and Programs
Change:	The Student NCLB-2 screens for Learning Assistance Programs, Title Programs and Other Washington Programs have been updated with new/revised Program Codes and Exit Reasons. The screen for Other Washington Programs has also been updated with new Qualification Codes.
Reason:	To support CEDARS requirements for File I, Student Attributes and Programs, for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. Student Management\Students\PR\NCLB-2 Tab

Release:	Version 05.13.06.00.06, August 14, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal - Limited English Proficiency
Change:	On the NCLB-2 screen for Limited English Proficiency: The description for Exit Reason "T" has been updated. Users can now enter a student with Program Designation = State Transitional Bilingual Instructional Program, Instructional Model = blank, and Placement Level = L4 or L5.
Reason:	To meet the new OSPI requirements for Element J09, Exit Reason Code, in version 6.3 of the CEDARS Data Manual for 2013-2014. An edit which prevented the entry has been removed.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule. LEP Screen: Student Management\Students\PR\NCLB-2 Tab\Limited English Proficiency

Release:	Version 05.13.06.00.05, August 7, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Corrected an issue where the Location ID (I05) could be reported as blank in some circumstances.
Reason:	On rare occasions a blank can be reported in File-I (Student Programs) for Program Codes (I06) 16 and 19. This could happen if a student is transferred within a district to an entity that is only in the next school year and is not in the valid entity list for the current school year.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.05, July 31, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated Free/Reduced-Price Meal Codes for 2013-2014.
Reason:	To meet the new OSPI requirements in version 6.1 of the CEDARS Data Manual Appendix X, Free/Reduced-Price Meal Eligibility Status.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.05, July 31, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the NCLB-2 screen for Limited English Proficiency.
Reason:	To meet the OSPI requirements for reporting CEDARS File J, Student Limited English Proficiency, for 2013-2014.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.04, July 17, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	A field was added to Section screens in the Washington State Specific area in order to identify situations when a Course is Vocational but a Section is not being taught by an instructor with the appropriate CTE Endorsement.
Reason:	OSPI requirements.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.04, July 17, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Course Designations - Running Start and Honors: Screens have been modified to allow Running Start to be combined with Honors. The change was made on Course Maintenance as well as on Student Class screens for Scheduling and Grading.
Reason:	OSPI requirements.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.03, July 13, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the StudentAttendance file to look at the permanent table (WA001StudentDailyAttendance).
Reason:	The calculated student daily attendance was previously being stored in a temporary table.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.03, July 13, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated Free/Reduced-Price Meal Codes and added codes for 2013-2014.
Reason:	To meet the OSPI requirements for Appendix X, Free/Reduced-Price Meal Eligibility Status.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.03, July 13, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	New field for "Initial Washington Service Date" has been added to the State Reporting maintenance and browse screens. A data manipulation populated it with the date from the field "Student first received Special Education Services on." The field was also added to Data Mining. Within Exit Reason Codes, a code has been added to the list of State Reporting Codes. The new code is 6, Confirmed Transfer to Other Educational Entity and Continuing in Special Education Services. The Start Year for the code is 2014 so it will be available for use after year end is run.
Reason:	To meet the OSPI requirements for File K, Student Special Education Programs, data elements K07, Initial Washington Service Date, and K09, Exit Reason Code.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.03, July 13, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Corrected Race Code descriptions: Code 405, from Alaska Native to Alaskan Native Code 421, from James to Jamestown Various codes, from Alaska Native to Alaskan Native
Reason:	To meet the OSPI requirements for Appendix Z, Race Codes.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.03, July 13, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	New Behavior Codes for 2013-2014 have been added to the list of Behavior State Types.
Reason:	To meet the OSPI requirements for Appendix B, Behavior.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.06.00.03, July 13, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Added a field for ALE Funded to: Section maintenance and browse screens Student Class maintenance and browse screens in Grading Student Class maintenance and browse screens in Scheduling User-defined option in Course Report by Course and Course Report by Section
Reason:	To meet the OSPI requirements for the Student Schedule file, data element E09, and for the Student Grade History file, data element H27, and identify whether a student is receiving ALE funded instruction.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.16, June 26, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the StudentDiscipline file as follows: If an action record has Suspension Type = "Expulsion," "Out-of-School" or IAES and Total Time < 1 day, element P09 will be reported as "OT." If an action record has a Suspension Type other than "Expulsion," "Out-of-School" or "IAES," element P09 will be reported as "OT." If no action record is found, element P09 will be reported as "NA." If the Behavior Code State-Type = "09" and Suspension-Type = "InSchool," the discipline record will not be included in the extract file. Updated the DistrictStudent file to look at the correct EW record when calculating the grade level for Kindergarten students.
Reason:	Discipline records are not being reported correctly causing discrepancy with the Weapons and Behavior reporting. Kindergarten grade level is sometimes not being reported correctly when student has been re-enrolled as first grader for the next school year.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.16, June 19, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	WSIPC CEDARS logic will be revised to query all Action Summary Records attached to the Offense selected, where the value for Total Time is Days (Action record in Hours will not be considered). The following order will be used to determine which Action Summary records to report: Find the most recent Action with a Suspension Type of In School, Out of School, IAES or Expulsion. If no record is found, then Find the most recent Action with a Suspension Type of Parental Conference or Transfer to Alt Prg. The Intervention Applied (Data Element P09) will be reported as OT - Other. If no record is found, then Find the most recent Action with a Suspension Type of None, or when no Action records exist, the Intervention Applied (Data Element P09) will be reported as NA - No Intervention Applied. WSIPC CEDARS logic will be revised to include the first Offense record that has an Action Summary record with a Suspension Type attached when there are multiple Offense records with the same Incident Number and Behavior State Type.
Reason:	When multiple Action Summary records are attached to an Offense (Student Management\Office\DI\BS) that has been selected for inclusion in the CEDARS data extract for File P, the most recently created Action Summary record is being reported in Data Element P09 - Intervention Applied. In some cases, this may not be correct. When an Incident contains multiple Offense records that have identical Behavior State Type Codes (Student Management\Office\DI\BS), the most recently created Offense record and its corresponding Action Summary record is being reported in CEDARS data extract for File P. In some cases this might not be correct.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.14, May 29, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Include all valid Discipline records to CEDARS File P extract and assign null to element P11 if the Incident# = 0.
Reason:	Assigning NULL to element P11 (Incident ID) would hit submission exception and the Districts would know to correct the records.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.13, May 15, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Pull-out the previous code change to CEDARS File P.
Reason:	Some districts are getting primary key violation error in File P causing the CEDARS file not to load.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.13, May 15, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Removed the Advanced Placement and International Baccalaureate check boxes from the Student Class Maintenance screens.
Reason:	The check boxes had been applicable for entering Transfer courses. However, CEDARS now validates that Transfer courses with a Course Designation of Advanced Placement or International Baccalaureate also have an Advanced Placement or International Baccalaureate code.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.12, May 8, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Populate data element B13 with grade level value from the student-ew table for Kindergarten students. Include all valid disciple records to CEDARS File P extract.
Reason:	To allow districts to blank out the student GLO field after the Kindergarten student have been withdrawn and/or moved up to first grade. Some records are not being included if the incident-no is zero.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.12, May 1, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified code to correct an issue where credits could be calculated incorrectly if the student had a grade of W at some point during a year-long course.
Reason:	Sometimes the values for Credits Earned, GPA Credits Attempted and GPA Credits Earned were wrong when there was a "W" grade mark for a grading period of a Year class and the student's Grade History record had been converted to Historical prior to the end of the grading period. This impacted the standardized high school transcript, the academic history report, the WA GPA tab in Student Profile and the CEDARS submission. Sometimes the value for Credits Attempted was wrong if there was a "W" grade mark, and if the Grading Setup for Grade Marks had "Use in Earned" = Yes for "W." This impacted the standardized high school transcript, the academic history report, the WA GPA tab in Student Profile and the CEDARS submission.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.12, May 1, 2013 - addendum release
Feature:	CEDARS - Student Programs Year-End Wizard
Change:	Disabled the "Start Student Program Withdrawals" button from the Recap page when the "Student Program Withdrawals will not be run" message is displayed.
Reason:	The button should not be available when there are no records to process.
Menu:	Student Management\Office\YE\SY

Release:	Version 05.13.02.00.11, April 24, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to report a zero and not a blank if no state type is assigned to a disability within section 504.
Reason:	If a student was only in section 504 and had a disability that was marked as primary but had no state type, a blank instead of a zero was being submitted. OSPI requires a zero if there is no state type to report. A blank causes CEDARS exceptions.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.11, April 17, 2013 - addendum release
Feature:	CEDARS - International Baccalaureate Code
Change:	Added new International Baccalaureate Type values.
Reason:	For CEDARS data reporting beginning school year 2013-2014. The new values are in the CEDARS Data Manual Appendices for 2013-2014, Appendix Q.
Menu:	Student Management\Office\PS\CO\AP

Release:	Version 05.13.02.00.11, April 17, 2013 - addendum release
Feature:	CEDARS - CIP Codes
Change:	Added new CIP codes.
Reason:	For CEDARS data reporting beginning school year 2013-2014. The new values are in the CEDARS Data Manual Appendices for 2013-2014, Appendix S.
Menu:	Student Management\Office\CS and FS\CM\Edit\CIP Code

Release:	Version 05.13.02.00.10, April 10, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to consider a term grade mark of "W" for calculating credits attempted.
Reason:	In uncommon circumstances credits attempted could be calculated incorrectly and cause an EDS CEDARS error in File H (Student Grade History).
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.08, March 3, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to use the value from the Advanced Placement Type field for reporting elements D09 and H16 (APIB Code).
Reason:	To correctly report the APIB Code in the Course Catalog and Student Grade History files.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.13.02.00.05, March 3, 2013 - standard release
Feature:	CEDARS - Gifted and Talented Area
Change:	Added the following fields to the Gifted and Talented Area maintenance screen: Program Code Start Date Exit Reason Run datamanip to copy NCLB-2 records when there is current Gifted and Talented module record.
Reason:	For CEDARS Data Reporting beginning school year 2013-2014
Menu:	Student Management\Student Services\GT\GT

Release:	Version 05.13.02.00.05, March 3, 2013 - standard release
Feature:	CEDARS - State Course Code and Content Area Code
Change:	Added an option when updating the course Curriculum to only update the State Details area, not the whole record.
Reason:	To provide user option to not override the settings in the course master that the first user selected.
Menu:	Student Management\Office\CS\CM\Edit\Washington State Specific

Release:	Version 05.13.02.00.05, March 3, 2013 - standard release
Feature:	CEDARS - District Config
Change:	Corrected the WA Sate Reporting District Configuration setup screen to lookup the Entity table to determine the district current school year.
Reason:	If district has created next year term definition, a message display that the CEDARS Current Year does not equal Entity 000 Current School Year.
Menu:	Student Management\Federal/State Reporting\WA Setup\CF\DC

Release:	Version 05.13.02.00.05, March 3, 2013 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	For data element P09 in the Student Discipline file, the logic for Short-term (SS) and Long-term (LS) suspensions was changed.
Reason:	The extract logic used to consider Short-term suspension to be 9 days or less. The data manual indicates that it should be 10 days or less.
Menu:	CEDARS runs on a weekly automated schedule and a daily user initiated schedule.

Release:	Version 05.12.10.00.20, February 13, 2013 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	A data manip will be run that moves the County District (CCDDD) number from P223 Res Dist to CEDARS/ALE Home Dist if the CEDARS/ALE Home Dist field is blank. These fields are located on the Entry/Withdrawal Maintenance screen within the Student Profile.
Reason:	Some districts have a blank in the CEDARS/ALE Dist field. This DM will not change CEDARS reporting since CEDARS will use the P223 Res Dist field if the CEDARS/ALE Dist field is blank. This effort is to sync the two fields.
Menu:	WS\ST\TB\EW\EW

Release:	Version 05.12.10.00.13, December 12, 2012 - addendum release
Feature:	CEDARS - Ltd English Proficiency
Change:	Updated the Program Designation Code table start year value to 2000.
Reason:	To allow user to edit Bilingual records created prior to 2011.
Menu:	Student Management\Students\ST\PR\NCLB-2\Ltd Eng Prof

Release:	Version 05.12.10.00.12, December 8, 2012 - standard release
Feature:	CEDARS - Discipline
Change:	Added the Behavior and Weapon State Type to the Offense browse screen of the Student Discipline tab.
Reason:	For easier data reference. Previously, user had to drill down to the Offense Codes maintenance screen to view this information.
Menu:	Student Management\Students\ST\PR\Discipline\Offenses

Release:	Version 05.12.10.00.12, December 8, 2012 - standard release
Feature:	CEDARS - Instructional Staff
Change:	Updated "Teacher of Record" label to "Instructional Staff" of the Student Data Mining.
Reason:	To match the data entry screen label.
Menu:	Student Management Students\DM\Schedule

Release:	Version 05.12.10.00.12, December 8, 2012 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Data element C12 is no longer reporting negative number. Changed record selection logic to not include IEP records that are in the future. Minor code change to avert a potential error was found during maintenance.
Reason:	If the student has excused and unexcused absences for the same day that each count towards a full day absent, the cumulative days present (element C12) is not being calculated correctly. (FP #250412) Only current IEP records should be included in CEDARS. A potential record read error could occur in rare circumstances.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.21, November 28, 2012 - addendum release
Feature:	CEDARS LEP File J
Change:	A data manip is being run for all districts to move Program Designation (J17) code 2 to code 1. Please see Alert Message 249156 for details.
Reason:	Program Designation code 2 is not valid for the 2012-2013 school year.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.21, November 7, 2012 - addendum release
Feature:	CEDARS Discipline File P
Change:	Changed extract logic in File P to not submit a record that has Number if Intervention Days (P10) less than a half day, only submit suspensions that are half day or more. Changed extract logic in File P to not submit referrals.
Reason:	Days less than one half day were being included. OSPI does not want referrals to be submitted in CEDARS.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.21, October 24, 2012 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the logic for StudentAttendance file to read off the student's calculated daily absences from the stored table.
Reason:	For faster data processing.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.21, October 24, 2012 - addendum release
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	If the student's entry-withdrawal record is marked as RET or ADV, use the District Enrollment Date at Withdrawal to populate the District Enrollment Date (element B14).
Reason:	Some students are being reported with future date in the District Enrollment Date.
Menu:	CEDARS Delta is run on an automated schedule.

Release:	Version 05.12.06.00.20, October 17, 2012 - addendum release
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	If the student's withdrawal date is greater than the last day of school (CEDARS Prior Year End Date), use the Dist Enrl date of the Entry/With table to populate the Date Enrolled in District (element B14).
Reason:	The current logic uses the Most Recent District Date which does not always reflect the correct value for the prior year.
Menu:	CEDARS Delta is run on an automated schedule.

Release:	Version 05.12.06.00.20, October 17, 2012 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to trim the extra spaces from the student category-id.
Reason:	Element B22 and B23 are not being reported properly.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.20, October 17, 2012 - addendum release
Feature:	CEDARS - Ltd English Proficiency
Alert #:	247875
Change:	Updated the browse detail screen to display all the Placement Test area fields. Rename the Program/Eligibility Designation field label to Program Designation. Remove option 2 from Program Designation selection option. When beginning a new record and there is an existing record, copy forward all the values from the Placement Test area.
Reason:	For properly reporting the student bilingual records.
Menu:	Student Management\Students\ST\PR\NCLB-2\Ltd Eng Prof

Release:	Version 05.12.06.00.20, October 17, 2012 - addendum release
Feature:	CEDARS - Content Area Code
Change:	Added code 123 to the Content Area Code system table.
Reason:	For reporting block class.
Menu:	Student Management\Office\CS\BC\CM\Edit Course

Release:	Version 05.12.06.00.19, October 10, 2012 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the sort criteria for properly reporting the StudentAbsence file. Updated the Student Discipline file to include all discipline records that fit the data manual selection criteria.
Reason:	Duplicate attendance records are being reported if the student has multiple SchoolStudent file entry for the same entity. Only the first valid record was being included which is not correct.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.18, October 3, 2012 - addendum release
Feature:	CEDARS - Ltd English Proficiency
Change:	Updated the description of Placement Test Code "2" to "LPTS."
Reason:	Previous description was "LTPS."
Menu:	Student Management\Students\ST\PR\NCLB-2\Ltd Eng Prof

Release:	Version 05.12.06.00.18, October 3, 2012 - addendum release
Feature:	CEDARS - District Configuration
Change:	Updated the Current Year and Prior Year informational message found under the Submit CEDARS file area.
Reason:	The CEDARS submission now runs daily and the informational message has been updated to reflect this new process.
Menu:	Student Management\Federal/State Reporting\WA Setup\CF\DC

Release:	Version 05.12.06.00.17, September 25, 2012 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to correctly report students in the CEDARS extract file.
Reason:	When CEDARS is run thru ETL, the StudentAttendance file is empty or incomplete.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.17, September 25, 2012 - addendum release
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	Updated the program to include J17 column in the BilingualProgram file extract.
Reason:	Districts are getting OSPI error and the submitted file is not being processed.
Menu:	CEDARS Delta is run on an automated schedule.

Release:	Version 05.12.06.00.17, September 19, 2012 - addendum release
Feature:	CEDARS - Language State Type
Change:	Added new Language State Type codes 663 (Assamese) and 664 (Serbia).
Reason:	For reporting CEDARS data elements B17 and B18 for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\Profile

Release:	Version 05.12.06.00.14, September 13, 2012 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to include only valid codes in File I for the current reporting year Student attendance records with future dates are no longer being included in File N.
Reason:	Student programs that are no longer valid for the current school year are being reported in the CEDARS extract resulting in OSPI error. For properly reporting data in the StudentAbsence file.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.14, September 13, 2012 - addendum release
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	Updated the program for 2011-2012 CEDARS delta submission.
Reason:	Annual maintenance
Menu:	CEDARS is run on an automated schedule.

Release:	Version 05.12.06.00.14, September 5, 2012 - addendum release
Feature:	CEDARS, 2012-2013 OSPI Data Manual Changes
Change:	A new version of the CEDARS program is being released to include the OSPI CEDARS Data Manual changes for the 2012-2013 school year.
Reason:	Each year OSPI submits a data manual containing changes for the new school year. WSIPC incorporates the changes into the CEDARS code and releases it around the start of school.
Menu:	N/A

Release:	Version 05.12.06.00.08, August 1, 2012 - addendum release
Feature:	CEDARS - Daily Submission
Change:	Modified the extract program so the "Current Year" check box will be unchecked after the CEDARS files are created.
Reason:	After the July Standard Release, when the "Current Year" box was checked for a daily CEDARS submission, the box would not get unchecked causing files to be submitted every day.
Menu:	Student Management\Federal-State Reporting\WA\Setup\Configuration\DC

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Language State Type
Change:	Added new Language State Type codes 661 (Anuak) and 662 (Yupik)
Reason:	For reporting CEDARS data elements B17 and B18 for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\Profile

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Instructional Staff
Change:	Added option to the State Reporting District Configuration screen for setting the new Instructional Staff field in the course's class meet. Added Instructional Staff field to Class Meet maintenance screen. This field is enabled based on the setting in the Reporting District Configuration screen.
Reason:	To allow district to enable or disabled the Instructional Staff field. To allow district to include or exclude staff for reporting in the CEDARS extract file.
Menu:	Student Management\Federal/State Reporting\WA - Setup\CF\DC Student Management\Office\CS\BC\ SM\Meet Details

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Weapon and Behavior Codes State Type
Change:	Added Behavior State Type field to the Offense Code screen Added Weapon State Type field to the Offense Code screen
Reason:	To allow user to crosswalk the student's discipline offense code to CEDARS element P07 (Behavior Code). To allow user to crosswalk the student's discipline offense code to CEDARS element P12 (Weapon Type).
Menu:	Student Management\Office\DI- Setup\CO\OF

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Bilingual
Change:	Added Placement Test Code and Grade Level at Placement fields under the Placement Test area of the NCLB-2\Limited Eng Proficiency screen. Prefixed Test Date, Level Score and Scale Score with "Placement Test." Rename Level Score to "Placement Test Level Score" and update the selection values as follows: L1 - Beginning\Advanced Beginning L2 - Intermediate L3 - Tested But Did Not Qualify L4 - Tested But Did Not Qualify Rename Scale Score to "Placement Test Scale Score" and allow data entry field up to accept up to two-decimal place.
Reason:	For reporting CEDARS data elements J18-J22 for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\NCLB-2\Ltd Eng Prof

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Homeless State Type
Change:	Updated the Homeless State Type long description for codes A (Shelters) and B (Doubled-Up).
Reason:	Per CEDARS data manual reporting for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\NCLB-2\Homeless\Begin-Sts or Edit\Category\Add or Edit\State Type

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Student Programs
Change:	Updated Program Code "03" description to "Gifted - funded by state Highly Capable Program funds." Added Program Code "28" with description of "Gifted - funded by district or other local funds." Added Program Code "29" with description of "Gifted - funded by combination of state, district and\or other local funds."
Reason:	Per CEDARS data manual reporting for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\NCLB-2\Oth WA Prg

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - State Withdrawal Type
Change:	Added new State Withdrawal Type of "GB" with description of "Graduated with an International Baccalaureate High School Diploma."
Reason:	Per CEDARS data manual reporting for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\Entry\With\Withdraw\Withdrawal Information - Code\State Type

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - School Choice Code
Change:	Updated the description of "Public School Choice" to "School Choice" in the Enrolled In Type and Enrolled Out Type selection lists.
Reason:	Per CEDARS data manual reporting.
Menu:	Student Management\Students\ST\PR\NCLB-2\Res Enrl In Student Management\Students\ST\PR\NCLB-2\Non-Res Enrl Out

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Private School and Home-Schooled Student
Change:	Run datamanip to add new Student Category Codes value where Type = "HOM" or "PRI": 01 - Not ALE Funded 02 - ALE Enrollment <= .8 FTE 03 - ALE Enrollment > .8 FTE If any of the value already exists, the record will be skipped to prevent duplication of value.
Reason:	For reporting CEDARS data elements B22 and B23 for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\Categories

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - CIP Codes
Change:	Added new CIP Code value of 260104 (Biomedical Innovation).
Reason:	For reporting CEDARS data elements B22 for school year 2012-2013.
Menu:	Student Management\Office\CS\BC\ CM\Edit Course

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Food Service
Change:	Updated the stop year of F\R Reason Code "09," "10," and "13" to 2012.
Reason:	These codes are no longer valid for CEDARS reporting of element I10 for school year 2012-2013.
Menu:	Student Management\Students\ST\PR\Food Service

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Year-End Student Program Withdrawals
Change:	Updated the utility to specify program code.
Reason:	To allow student program withdrawals by a program code.
Menu:	Student Management\Office\YE\SY\Student Program Withdrawals

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS - Special Ed State Reporting Fields
Change:	The program no longer prompts user to save the Special Education dates every time the Back button is selected.
Reason:	If the Student first referred to Special Education or Student initially found eligible to receive Special Education service field is blank, the program always prompts the user that the Special Education dates have not been saved if the Back button is selected.
Menu:	Student Management\Student Services\SE\PR\State Reporting.

Release:	Version 05.12.06.00.06, July 14, 2012 - standard release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated File-F (Staff) and File-G (StaffSchedule) to include staff whose designated as Instructional Staff Updated Placement Test Scale Score (J10) to use the new decimal field Run datamanip to prefix Placement Test Level Score with "L." Updated CEDARS logic to drop the "L" prefix when reporting element J11. Updated the program to use the new WA001StudentCumulativeAttendance table for reporting elements C11 and C12. Updated logic for reporting element B16 to not look at the Spec Exit Date against the CEDARS Current Year End Date.
Reason:	To allow district to exclude staff for CEDARS reporting To accommodate all language placement test scale score per SIMON newsletter issue 2012.1 For 2011-2012 school year reporting The program was previously using a temporary table, ssrpt-state-reporting If Spec Exit Date > the last day of school (CEDARS Current Year End Date), element B16 is being reported as "0"
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.12.02.00.13, May 16, 2012 - addendum release
Feature:	CEDARS - CIP Codes
Change:	The Stop Year has been updated to 2011 for CIP Codes 129903, 190604 and 528889. These codes will no longer be available for selection.
Reason:	CEDARS Data Manual updates.
Menu:	Student Management\Office\Current Scheduling\Build Course Master\Course Master

Release:	Version 04.12.02.00.10, April 20, 2012 - addendum release
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to correctly report AP\IB codes (element H16) if data is attached to the student class record. Updated the program to allow daily CEDARS submission.
Reason:	A new field has been recently added that allows AP\IB codes to be attached to the student class table. To allow district to submit CEDARS daily run from Monday-Thursday.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - Language Codes
Change:	The following new State Language Type codes has been added: 654 - Mandinka 658 - Catalan 659 - Kikuyu 660 - Tulu
Reason:	CEDARS Data Manual updates to Appendix K
Menu:	Student Management\Students\Students\Profile\General\Profile

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - Terms
Change:	Added new State Type terms for an eight-term course length.
Reason:	CEDARS Data Manual updates to Appendix P.
Menu:	Student Management\Office\Current Scheduling\Build Course Master Setup\Codes\CL

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - Student Programs Entry\Withdrawal
Change:	Allow the student to automatically exit from the Learning Assistance Programs, Title Programs and Other WA Programs when withdrawn from an entity. Similarly, if student re-enrolled and previous student programs exist, allow the student to be automatically re-entered to the program.
Reason:	Student enrolled in the Learning Assistance Programs, Title Programs and Other WA Programs is not automatically prompted to be withdrawn or re-enrolled from the student program during the Student Entry\Withdrawal processing
Menu:	Student Management\Students\Students\Profile\Entry\With

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - Student Programs Year-End Withdrawal
Change:	Added new Student Program Withdrawals option to the Student Year-End Wizards utility.
Reason:	To provide an option to exit student from Student Programs during the Year-End processing.
Menu:	Student Management\Office\Year End\Wizard Selection\Student Program Withdrawals

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - CEDARS\ALE Home District and Year End
Change:	The Year End process has been updated to populate the CEDARS\ALE Home District field.
Reason:	The process was not populating the field.
Menu:	Student Management\Office\Year End

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - Student Grade History, Credits Attempted
Change:	The WA GPA screen has been corrected so the Credits Attempted value includes Credits Attempted when the grade mark is "W."
Reason:	The Credits Attempted value did not include the credits for "W" grades.
Menu:	Student Management\Students\Student Profile\GPA tab\WA GPA

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - Course Catalog and Student Grade History, Course Designation Code, Content Area Code and State Course Code
Change:	Changes have been made to various screens that contain information about state course code, content area code, and course designations. Course Maintenance screen: An edit prevents Running Start from being combined with Advanced Placement, International Baccalaureate, College in High School, Tech Prep, Honors, or Cambridge Program. Course Browse screen: A Washington section has been added to display state course code, content area code and course designations. Student Class Maintenance screen for Scheduling: (a) the ability to select an AP or IB code has been added, (b) an edit prevents Running Start from being combined with Advanced Placement, International Baccalaureate, College in High School, Tech Prep, Honors, or Cambridge Program, (c) a section has been added to display state course code, content area code and course designations from the Course Master. Student Class Maintenance screen for Grading: (a) the ability to select an AP or IB code has been added, (b) an edit prevents Running Start from being combined with Advanced Placement, International Baccalaureate, College in High School, Tech Prep, Honors, or Cambridge Program, (c) a section has been added to display state course code, content area code and course designations from the Course Master.
Reason:	For properly reporting CEDARS student data.
Menu:	Student Management\Office\Build Course Master\Course Master Student Management\Students\Student Profile\Scheduling tab Student Management\Students\Student Profile\Grading tab Student Management\Office\Grading\Entry by Student and Entry by Class

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - District Configuration
Change:	Add new option to the State Reporting District Configuration screen for setting up CEDARS extract run for the current year file.
Reason:	To allow user to submit a CEDARS extract file for the current school year from Monday to Thursday.
Menu:	Student Management\Federal/State Reporting\Washington State Reporting - Setup\Configuration\DC

Release:	Version 04.12.02.00.04, March 3, 2012
Feature:	CEDARS - Initial WA Placement Test Date
Change:	In the Limited English Proficiency maintenance screen under the Placement Test section, update the field description of "Initial WA Placement Date" to "Initial WA Placement Test Date."
Reason:	The CEDARS reporting requires users to enter the initial placement test date, not the initial placement date. The current label is causing erroneous data entry.
Menu:	Student Management\Students\Student Profile\NCLB-2 tab\Ltd Eng Prof

Release:	Version 04.11.10.00.13, December 29, 2011 - addendum release
Feature:	CEDARS - CEDARS\ALE Home District
Change:	When the utility Mass Add Students to an Entity is run, the value in the CEDARS\ALE Home District field is copied from the most recent current Student Entry\Withdrawal record to the new Student Entry\Withdrawal record.
Reason:	When the utility was run the CEDARS\ALE Home District field was not being populated.
Menu:	SM\ST\PS\UT\MA

Release:	Version 04.11.10.00.09, December 14, 2011 - addendum release
Feature:	CEDARS - Disability Code
Change:	Modified the program to use the section-504-handicap table for determining the disability value of Section-504 students.
Reason:	Section-504 students are being reported with "0" or blank in element B16 even if valid disability code exist.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.10.00.06, November 18, 2011 NSR
Feature:	CEDARS - Resident District
Change:	If ProgramCode = "19" and Exit Reason Date is not blank, assign "A - Program No Longer Needed" to Exit Reason Code of the StudentProgram file. Updated the Cumulative GPA (element B28) length of the DistrictStudent file to 3 decimal places.
Reason:	Updated per OSPI guidance. It was previously being reported with "F - Other." It was previously reporting 5 decimal places (FP 241763).
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.10.00.04, November 5, 2011
Feature:	CEDARS - Special Education State Reporting Default Values
Change:	From the State Reporting Maintenance screen, if the user clicks on the Back button but the Student first referred to Special Education and Student initially found eligible to receive Special Education Service default values are not yet stored to the database, display a message that prompts the user to save the values. Modify the program to get the oldest Date of Referral as the default value for the Student first referred to Special Education even though it's not the record attached to the oldest evaluation record.
Reason:	The default values that display are not stored to the database until the user clicks the Save button. Currently, it uses the oldest Date of Referral attached to the qualifying oldest evaluation.
Menu:	WS\SS\SE\PR\State Reporting

Release:	Version 04.11.10.00.04, November 5, 2011
Feature:	CEDARS - WA Student Programs
Change:	Add a Category field to the following of NCLB-2 sub-tabs: Learning Assistant Programs Title Programs Other WA Programs Updated the NCLB-2\Misc Category field length from 5 to 6 characters. Removed the Title 1field from the WA\NCLB in the Data Not Used for State Reporting section.
Reason:	To accommodate the Service Area data from the WA-NCLB Student Programs. To be consistent with the other Student Programs Category. To eliminate confusion about the data entry for Title Programs reported in CEDARS.
Menu:	1. WS\ST\PR\NCLB-2\Lrn Ast Prg WS\ST\PR\NCLB-2\Title Prg WS\ST\PR\NCLB-2\Oth WA Prg 2. WS\ST\PR\NCLB-2\Misc 3. WS\ST\PR\WA-NCLB

Release:	Version 04.11.10.00.04, November 5, 2011
Feature:	CEDARS - Bilingual Program
Change:	Add a Category field to the Limited English Proficiency maintenance screen Updated the Instructional Model Code "Consent ESL" to "Content ESL"
Reason:	To accommodate the Service Area data from the WA-NCLB Student Programs. To correct a typo error.
Menu:	WS\ST\PR\NCLB-2\Ltd Eng Prof

Release:	Version 04.11.10.00.04, November 5, 2011
Feature:	CEDARS - Immigrant Status
Change:	Add a Category field to the NCLB-2 Immigrant Status maintenance screen. Updated the Nbr of Mnths US Attn and Nbr of Mnths Non US Attn fields to accept up to three (3) numeric characters input. Updated the informational text on Initial US Enrollment by adding the word "public" before "education."
Reason:	To accommodate the Service Area data from the WA-NCLB Student Programs. Currently, the data entry screen can only accommodate up to two (2) numeric characters. To be consistent with the CEDARS Data Manual version 4.1
Menu:	WS\ST\PR\NCLB-2\ Imm Status

Release:	Version 04.11.10.00.04, November 5, 2011
Feature:	CEDARS - CEDARS\ALE Home District
Change:	The CEDARS\ALE Home District field has been added to Data Mining. On the Entry-Withdrawal maintenance screens, Help icons have been added for the P223 Resident District and the CEDARS\ALE Home District fields.
Reason:	To provide the ability to report on the CEDARS\ALE Home District field. To provide information about the use of each field.
Menu:	1. WS\ST\DM 2. WS\ST\PR\Add Student WS\ST\ST\Add Student WS\ST\PR\Entry-Withdrawal WS\ST\ST\Entry-Withdrawal

Release:	Version 04.11.06.00.13, September 30, 2011 NSR
Feature:	CEDARS - Resident District
Change:	Run a data manipulation program to populate the CEDARS\ALE Home Dist field if it is blank with the value from P223 Resident District field.
Reason:	Some districts are still using PaC for entry\withdrawal activity, where the CEDARS\ALE Home District field doesn't exist, thus leaving the value blank. This field is used for reporting CEDARS element B03. (FP 240089)
Menu:	WS\ST\PR\Entry-With tab

Release:	Version 04.11.06.00.12, September 23, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to look for the most current Employee Management Plan (WH\AD\EM\PL) where the "Export CEDARS data from this plan" option is checked and the plan year is less than or equal to the CEDARS school year when reporting the Staff Type Code (element F04).
Reason:	Currently, the CEDARS logic uses the CEDARS school year from the student system to select the year of the EMS plans to extract staff type code from. If the student staff decides to begin transmitting CEDARS before the EMS plans for new year are ready, staff data will not be picked up. These causes Staff and Staff Schedule file errors in the OSPI EDS edits.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.06.00.12, September 20, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	The option to include an entity in the CEDARS extract is now displayed on the browse screen for Scheduling Entity Year Options when accessed through Scheduling (WS\OF).
Reason:	The option was only displayed when the screen for Scheduling Entity Year Options was accessed through Product Setup (PS\WS\ES).
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.06.00.09, September 9, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to populate data element B03 (Resident District) with values from old District Code when the new CEDARS District Code is blank.
Reason:	Some districts are still using PaC for entry\withdrawal activity. PaC will not update the new CEDARS Resident District field so the old field will need to be used temporarily for this case. (FP 239899)
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.06.00.08, September 2, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Update the program to populate element H12 (Credits Earned) with value from the course Credits Earned instead of the GPA Credits Earned.
Reason:	Districts are reporting receiving an error from OSPI in Grade History File that says: StudentGradeHistory.CreditsAttempted must be greater than or equal to StudentGradeHistory.CreditsEarned. (FP 239755)
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.06.00.08, September 2, 2011 NSR
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	Updated the program to populate non-key elements with "(\)" to indicate no change to the data element. The Delta file will now create extracts for File B (DistrictStudent), C (SchoolStudent) and H (StudentGradeHistory).
Reason:	Updates for 2010-2011 CEDARS Delta submission.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.06.00.07, August 26, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to be compliant with the CEDARS Data Manual 4.1 requirement. Modified the program to look at the Student-Classifications table for reporting Student Programs (File I). Modified the program to look at the Section 504 for properly reporting the student's disability (element B16). Populate element K10 with value from Student first referred to Special Education (WS\SS\SE\PR\State Reporting tab). Populate element K11 with value from Student initially found eligible to receive Special Education service (WS\SS\SE\PR\State Reporting tab).
Reason:	For properly reporting CEDARS 2011-2012 data extract. Student Programs are now being maintained in the Student Profile WA-NLCB2 area. The program was only looking at the student's Special Ed disability information when reporting element B16. For properly reporting Initial Referral Date (element K10). For properly reporting Initial Eligibility Date (element K11).
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.06.00.06, August 19, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	1. Modified the program to look at the ENTITY-YEAR table to determine if entity is excluded from CEDARS run. 2. Modified the program to use the new fields in the District Config table for the CEDARS School Year. 3. Remove the logic that converts Instructional Model Code (element J06) "D" to "E." 4. Re-run the datamanip to populate the Course Master's State Course Code and Content Area Code from the Curriculum Master if the values are blank.
Reason:	1-2. For running a CEDARS 2010-2011 extract in DF101 version. 3. This code is no longer necessary. A datamanip was run in the previous release (08\13\2011) that converts Instructional Model Code (element J06) "D" to "E." 4. Per the district request.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Terms
Change:	Added State Type field to the Class Control maintenance screen. Copy the State Type when the Class Control Set record is cloned.
Reason:	To allow the user to map their existing Class Control Set attached to the course to OSPI's list of acceptable Terms supplied by OSPI for CEDARS 2011-2012 reporting of elements E08 and H19.
Menu:	WS\OF\GR\PS\CF\CL WS\OF\FS\PS\UT\SM WS\OF\YE\SY\Next Year Table Creation

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Homeless State Type
Change:	Added a State Type to the Homeless Category maintenance screen to allow user to map their existing Homeless Category Code to OSPI list of valid Homeless Type.
Reason:	For the CEDARS 2011-2012 reporting, instead of yes\no value, element B21 will be reported as one of the valid OSPI codes that appropriately identifies a homeless student.
Menu:	WS\ST\PR\NCLB-2\Homeless\Category

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Bilingual
Change:	Updated the Limited English Proficiency maintenance screen as follows: Added a Program\Eligibility Designation dropdown selection field for reporting new CEDARS element J17. Updated the Instructional Model Code to be required only if the Program\Eligibility Designation is equal to 1 or 3. Added a new Instructional Model Code value of "E - Pull out model." Updated the Instructional Model Code "D" to read "Content ESL: (sheltered instruction)." Added Initial WA Placement Date under the Placement Test area. On begin of new LEP record, the value of this field is copied over. Updated the Placement Test Level Score "4" description to "Transitional." Added the following Exit Reason codes: F - Parent Waiver H - Deceased I - Expulsion, Long Term O - Student Tested but did not qualify T - Transfer
Reason:	For the CEDARS 2011-2012 reporting of Bilingual students.
Menu:	WS\ST\PR\NCLB-2\Ltd Eng Prof

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Immigrant Data
Change:	Added the following new fields to the NCLB-2 Immigrant Status maintenance screen: Initial US Enrollment Nbr of Mnth US Attn Nbr of Mnth Non US Attn Comments On Begin of a new record, where an old record exists, copy the old value of the Immigrant Data to the new record. If any of these fields are updated, update the value on other records if they exist.
Reason:	For the CEDARS 2011-2012 reporting of Immigrant students.
Menu:	WS\ST\PR\NCLB-2\Imm Status
Implementation Notes:	The Nbr Of Mnt US Attn and Comments fields from the WA-NCLB screen will no longer be accessible. Any data it currently contained will be moved to this NCLB-2 area.

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Student Programs
Change:	Added a new section under the NCLB-2 for maintaining the following Learning Assistance Programs: LAP Reading LAP Language Arts LAP Math LAP Readiness LAP Graduation Assistance Added a new section under the NCLB-2 for maintaining the following Title Programs: Title I Targeted Assistance Reading Title I Targeted Assistance Language Arts Title I Targeted Assistance Math Title I Targeted Assistance Science Title I Neglected\Delinquent Supplemental Services Title I Schoolwide - Additional Program Assistance in Reading Title I Schoolwide - Additional Program Assistance in Math Title VII Indian Education Supplemental Services Title I Schoolwide - Additional Program Assistance in Language Arts Title I Schoolwide - Additional Program Assistance in Science Added a new section under the NCLB-2 for maintaining all Other Washington Student Programs: 21st Century Community Learning Program Early Education Gifted Migrant NCLB Supplemental Unaccompanied Youth College Bound Scholarship Run a datamanip to copy the Student Programs from the WA-NCLB to NLCB-2.
Reason:	Student Programs used for CEDARS reporting will now be maintained under the NCLB-2 area of the Student Profile.
Menu:	WS\ST\PR\NCLB-2\ Lrn Ast Prg WS\ST\PR\NCLB-2\Title Prg WS\ST\PR\NCLB-2\Oth Wa Prg

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Section 504 Exit Reason
Change:	Modify the Section-504 maintenance screen by adding a new field for entering the Exit Reason Code (I09).
Reason:	For the CEDARS 2011-2012 reporting of element I09 for Program Code 16 if element I08 (Exit Reason Date) is not blank
Menu:	WS\ST\PR\NCLB-2\Section-504 WS\SS\SC\SC\Section 504 Details

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Exclude Entity From CEDARS
Change:	Remove the "Include this entity in the CEDARS extract" option from the Current Year Entity Maintenance Screen. Add a new checkbox option, "Include this entity in the CEDARS extract," under the Scheduling Entity Year Options for the Current School Year and All School Years. If Entity ID = '000' or '999', do not display this option.
Reason:	Provide the ability to exclude entity from CEDARS run by specific year not just for the current school year.
Menu:	WS\PS\Entity\CF\EY\Edit WS\OF\CS\PS\CF\SE\Entity Year Options

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - School Year, Phase II
Change:	Added the following buttons to the CEDARS District Configuration screen: Move Current Year to Prior Year - will move the values of the Current Year to Prior Year and increment the Current Year values by 1 year. Move Current Year to Entity 000 - will copy the Entity 000 term definition values to the Current Year. History - displays the CEDARS School Year transaction log. Email Notification - creates a scheduled job process that checks if Entity 000 Current School Year <> CEDARS Current Year and send an email notification to the specified recipient. The job process defaults to run weekly. The notification frequency can be changed from the District Print Queue Scheduled Task menu.
Reason:	CEDARS School Year features that were not completed prior to the initial release.
Menu:	WS\SR\WA\PS\CF\DC

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Resident District
Change:	A new field for "CEDARS\ALE Home District" has been added to Entry\Withdrawal screens.
Reason:	To provide the ability for districts to identify a student's CEDARS Resident District (B03). The CEDARS Resident District has different requirements than the P223 Resident District. Note: The CEDARS Resident District has the same definition as the ALE Home District which is the district "where the student resides."
Menu:	WS\ST\PR\Add Student WS\ST\ST\Add Student WS\ST\PR\Entry-Withdrawal WS\ST\ST\Entry-Withdrawal
Implementation Note:	For the August standard release, the CEDARS\ALE Home District field will be populated with the value in the P223 Resident District field. If a student's CEDARS\ALE Home District is different from the P223 Resident District, the CEDARS\ALE Home District field should be updated.

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Language State Type
Change:	Updated the Language Code State Type table with the following new values: 655 - Konkani 656 - Lai 657 - Tedim
Reason:	For the CEDARS 2011-2012 reporting of elements B17 and B18.
Menu:	WS\ST\PR\General\Profile\Home Language WS\ST\ST\General\Profile\Native Language

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - WA State Disability Code 06
Change:	Updated the description of WA State Disability Code "06" from "Mental Retardation" to "Intellectual Disability."
Reason:	To conform with the Rosa"s Law (Public Law No: 111-256) and CEDARS 2011-2012 data manual.
Menu:	WS\SS\SE\PR\Disabilities\Add\Disability\Edit\State Rpt Code WS\SS\SC\PS\CO\DC\Add or Edit\ State Rpt Code

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - State Course Code
Change:	Update the State Course Code table with Non-High School Rigor Courses. If the Allow Editing of State Course Codes on the Course Record option (WS\OF\CS\PS\CF\SC) is un-check and the Course Category is not equal to "Transfer" or "Alternate," the State Course Code and Content Area Code hyperlink in the Student Grade Maintenance screen are no longer enabled for user to update the values.
Reason:	To allow district to enter State Course Codes for Non High School courses. If the Allow Editing of State Course Codes on the Course Record option (WS\OF\CS\PS\CF\SC) is un-check and the Course Category is not equal to "Transfer" or "Alternate," the State Course Code and Content Area Code should not be available for update.
Menu:	WS\OF\CS\BC\CM WS\ST\PR\Grades tab

Release:	Version 04.11.06.00.05, August 13, 2011
Feature:	CEDARS - Data Mining
Change:	The Native Language Code and Native Language Description Individual Selection list will now display correctly in Data Mining. Added the fields Found Eligible for Special Education Service and Student First Referred to Special Education under the Special Education State Reporting tab.
Reason:	The language code selection list does not display when using the Ranges option "Individual Selection" in Data Mining For running Data Mining reports of CEDARS element K10 and K11.
Menu:	WS\ST\DM

Release:	Version 04.11.06.00.05, August 12, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to use the student's Grad Year from the Entry\With tab instead of the Grad Year from the Student Profile to calculate the Grade Level (B13).
Reason:	Retained or advanced students are being reported with incorrect Grade Level. (FP# 239041)
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.02.12, July 8, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If a student has dropped classes and a withdrawal record is found on or after 06\01\2011 for the same entity, the dropped classes will be included in the Student Schedule file. If a district rolls to school year 2012 in the district config screen for CEDARS year, 2011 files will not be submitted any longer. 2012 files will be submitted after the 2012 data manual changes are in affect.
Reason:	If a student is withdrawn through Student Management (WS\ST\PR) and their schedule is dropped and inactivated, the schedule records are not included in the CEDARS Student Schedule file (E). (FP 238476) OSPI CEDARS processes will accept 2012 files in the 2011 format, but all the records will error out in EDS.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.02.09, July 1, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	A change has been made to the code so historical schedule records will be included after year end is run. Only historical records that have a meet attached and are not transfer courses will be included. Updated the program to not report a withdrawal date if a student is retained or advanced and the next EW record is in the future.
Reason:	The Student Schedule (CEDARS file E) files were empty because some historical records were not included after year end was run. (FP 238355) After year-end processing, retained students are being reported with a school withdrawal date but blank withdrawal code causing CEDARS error: "A valid School Student. School Withdrawal Code is required when School Exit Date is provided." (FP 238303)
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.02.09, June 24, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to properly initialize the student grade level field during creation of the Grade History file.
Reason:	The grade level field is not being initialized properly so the value is passed on to the next student causing some non-high school courses to be reported in the Grade History file. (FP# 237667)
Menu:	N/A

Release:	Version 04.10.12.02.09, June 10, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If a CTE record is found that matches the course CIP Code and school year, report "Y" to element H22 if the Direct Transcription Available field is set to "Yes" and the Course Designation (element H13) contains a "T." Run datamanip to create Homeless Category codes if none exist yet (WS\ST\PR\NCLB-2\Homeless\Category).
Reason:	If a student has multiple CTE records with same CIP codes, a course that is not marked as Tech Prep receives the following CEDARS error: StudentGradeHistory.IsDirectTranscriptionAvailable must be 'N' if CourseDesignationCode does not contain a 'T' and LocationId does not indicate a transfer student (9999). (FP 237842) In preparation for reporting CEDARS element B21 for the school year 2011-2012.
Menu:	N/A

Release:	Version 04.10.12.02.09, June 4, 2011
Feature:	CEDARS - CIP Codes
Change:	Updated the CIP Codes system table with the following new values: 010602 - Plant Systems Operation(s) & Management in Horticulture Greenhouses. 260103 - Biotechnology-Body Systems 430116 - Cyber\Computer Forensics 500510 - Costume Design 510805 - Pharmacy Pre-Technician\Assistant 520211 - Project Management
Reason:	For the CEDARS 2011-2012 reporting of elements D07 and H17.
Menu:	WS\OF\CS\BC\CM

Release:	Version 04.10.12.02.09, June 3, 2011 NSR
Feature:	CEDARS - Code changes for screen updates
Change:	The CEDARS code was modified to use the new reporting date values from the District Configuration screen changes that were released Friday May 27th.
Reason:	The CEDARS reporting date ranges needed to be moved from entity 000 term defs to use the new fields on the District Configuration screen so the data would be properly reported for 6\3\2010.
Menu:	N/A

Release:	Version 04.10.12.02.05, May 27, 2011 NSR
Feature:	CEDARS - School Year Transition
Change:	Updated the WA State District Configuration screen to allow user to define the CEDARS School Year date range.
Reason:	To replace the current process of triggering a school year transition when Entity 000 is rolled to the new year.
Menu:	WS\SR\WA\PS\CF\DC

Release:	Version 04.10.12.02.05, May 13, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to only check for the Course Designation of "T" if it is element H23 (Tech Prep Completer). Updated the program to also look at the student CTE record for reporting element H22 (Direct Transcription Available). If a CTE record is found that matches the course CIP Code and school year, report "Y" to element H22 if the Direct Transcription Available field is set to "Yes." Corrected the program to include current grade history record in the StudentGradeHistory file.
Reason:	Currently, the program checks for Course Designation of "T" in order to report "Y" in elements H20 (CTE Completer), H21 (Industry Certification) and H23 (Tech Prep Completer). (FP #231488) Currently, the program is only looking at the course master table record for the Direct Transcription Available field. If the value is "Yes," element H22 is reported as "Y." Student grade record that is not yet historical is not being included in the StudentGradeHistory file. (FP #237174)
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.02.00, May 7, 2011
Feature:	CEDARS - Default Birth Country
Change:	The Default Birth Country field is getting re-initialized to blank after final process is applied to the database.
Reason:	The districts have to re-populate this field every month after a production release.
Menu:	PS\CA\ST\CF

Release:	Version 04.10.12.02.00, May 7, 2011
Feature:	CEDARS - Number Of US Months Attendance
Change:	Updated the Number Of US Months Attendance informational text to display "K-12" instead of "PK-12."
Reason:	To be consistent with the CEDARS data manual updates.
Menu:	WS\ST\PR\WA-NCLB

Release:	Version 04.10.12.02.00, May 7, 2011
Feature:	CEDARS - WA Staff Type Code
Change:	Corrected the typo error in the description of WA Staff Type Code 520, 521, 522.
Reason:	The text "Teacher" was previously spelled "Teahcer."
Menu:	WS\SF\SF\WA Staff Type Code

Release:	Version 04.10.12.02.00, May 7, 2011
Feature:	CEDARS - Disability Code Reporting
Change:	Updated the Special Ed disability maintenance screen to: Display the State Reporting Code field only if Disability Description option is checked. Made the State Reporting Code a required field and utilize a system code table. Added State Reporting Code field to the Section 504 Disability screen for attaching valid disability code. Modified the Section 504 data entry maintenance screen to allow flagging of primary disability. Added Section 504 fields to the Student Data Mining.
Reason:	For properly reporting of CEDARS element B16.
Menu:	WS\SS\SE\PR\Disabilities\Add\Disability\State Rpt Code WS\SS\SC\PS\CO\DC\State Rpt Code WS\SS\SC\SC\Section 504 Details WS\ST\DM

Release:	Version 04.10.12.02.00, May 7, 2011
Feature:	CEDARS - Special Education Initial Referral Date and Initial Eligibility Date
Change:	Added the Special Education fields, Student first referred to Special Education and Student Initially found eligible to receive Special Education service, to the State Reporting tab. If the oldest evaluation record has a Type of Evaluation = "Evaluation," the Student first referred to Special Education defaults to the oldest Date of Referral. If the oldest evaluation record has a Type of Evaluation = "Evaluation" and the Status of Evaluation"s reporting status = "Closed:Sped," the and Student Initially found eligible to receive Special Education service defaults to the oldest Evaluation Completion date.
Reason:	To properly report data elements K10 (Initial Referral Date) and K11 (Initial Eligibility Date) in the CEDARS data extract.
Menu:	WS\SS\SE\PR\State Reporting WS\SS\SE\PR\Referrals WS\SS\SE\PR\Evaluation Info
Implementation Note:	The fields will be available in the Student Data Mining in the DF101 version release.

Release:	Version 04.10.12.01.05, April 29, 2011
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to include all free and reduced lunch applications from July 1 of the prior year and forward. Formerly, the first day of school for the prior school year was being used. Created a data manipulation to move state course code and content area code from the curriculum master to the course master if the state course code is blank in the course master.
Reason:	Some districts enter applications during the summer and those were being missed by using the first day of school as part of the selection range. Some districts have courses in the curriculum master that do not have corresponding state course codes and content area codes in the course master.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.01.03, March 17, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Made a correction to the CEDARS program for data element B24 "Is Student From a Foreign Country with at F-1 Visa." B24 was not being populated if the category code did not begin with "F1." Now B24 will be set to "Y" if "F1" occurs anywhere in the category code field. Corrected program logic for data element I06 for populating Free or Reduced status. Prior school year records were not being included if the district did not have a prior year term definition defined for entity 000.
Reason:	Data element B24 was not being populated in some circumstances. It is valid to report prior school year records for this data element (code 19) and the program should determine a first day of school for the prior school year if entity 000 is not set up.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.01.03, March 12, 2011
Feature:	CEDARS - State Course Code and Content Area Code
Change:	If the Allow Editing of State Course Codes on the Course Record option is not selected from the Scheduling Configuration screen, the values of State Course Code and Content Area Code should be displayed but not updateable.
Reason:	If the Allow Editing of State Course Codes on the Course Record option is not checked from the Scheduling Configuration screen, the State Course Code and Content Area Code values display as blank in the Course maintenance screen even though values exist. If the screen is saved, the State Course Code and Content Area Code values will be overwritten with blank. (FP #234434).
Menu:	WS\OF\CS\BC\CM\Edit\State Details

Release:	Version 04.10.12.00.05, March 11, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to use the course key from the Course Master when reporting the Course ID (element G05) in the Staff Schedule file instead of the course key from the class-meet table. Corrected the program to properly calculate the Grade Level Code (element H09) in the Student Grade History file for students with current schedule.
Reason:	To be consistent with Course ID (element D04) reporting in the Course file. The Student Grade History file is reporting negative Grade Level Code for 8th grade students who are currently scheduled to a class with Transcript GLO value of "09."
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.00.05, February 11, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If the Grad Yr\Grd field is blank in the Grade Entry Maintenance area of the student schedule record, use the Grad Yr\Grd value from the Student Information area to calculate the Grade Level Code. Removed the hard-coded logic for State Course Code "23000."
Reason:	For 8th graders currently taking 9th grade course, the Grade Level Code (element H09) is being reported as blank. This was a temporary fix put in on the 11.12.10 NSR until the State Course Code table is updated.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.00.02, January 14, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to use the new fields defined in DF100 for elements J15 (Number of Months US Attendance), D07 and H13 (Course Designation Codes for Cambridge Program).
Reason:	Prior to DF100, these fields are temporarily being stored in the Skyward generic table.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.12.00.02, January 8, 2011
Feature:	CEDARS - State Course Code and Content Area Code
Change:	The State Course Code and Content Area Code are no longer available for selection if the option Allow Editing of State Course Codes on the Course Record is not selected from the Scheduling Configuration screen.
Reason:	The State Details is always updateable when the user clicks on the hyperlink regardless of the configuration setting.
Menu:	WS\OF\CS\BC\CM\Edit\State Details

Release:	Version 04.10.12.00.02, January 8, 2011
Feature:	CEDARS - School Choice Code
Change:	The Data Mining has been updated to use the new School Choice Code description.
Reason:	Previously, when you run a Student Data Mining report, it still display and searches using the old description.
Menu:	WS\ST\DM

Release:	Version 04.10.12.00.02, January 8, 2011
Feature:	CEDARS - Initial Referral Date
Change:	Added the field to Student Data Mining. Updated the list of Person Making the Referral to display consistently.
Reason:	To run a report against the student's Initial Referral Date. The list of names that display is different if you select the drop down list versus the hyperlink.
Menu:	WS\ST\DM WS\SS\SE\PR\Referrals WS\SS\SE\ST\Special Education Details\Evaluation\Referrals

Release:	Version 04.10.06.02.08, January 7, 2011 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Corrected the program to include student grade history record if the Transcript GLO value on the course or student class record is equal to 09-12.
Reason:	When records are not included in the Grade History extract file, they are not available for selection by OSPI in the Spring Pre-ID information.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.02.08, December 4, 2010
Feature:	CEDARS - State Course Code and Content Area Code
Change:	Updated the State Course Code "23000" type from "AP" to blank. The short description has also been updated to AVID - Advanced Via Individual where the text Placement has been removed.
Reason:	State Course Code "23000" was mistakenly flagged as AP type.
Menu:	WS\OF\CS\BC\CM\Edit\State Details\State Course Code

Release:	Version 04.10.06.02.03, November 17, 2010 NSR
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	Updated the CEDARS program to properly report the student Primary School in the School Student file.
Reason:	Students that changed entity are being reported with "N" in element C10.
Menu:	CEDARS Delta is run on an automated schedule.

Release:	Version 04.10.06.02.03, November 16, 2010 NSR
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	Updated the program to flag elements H20, H21 and H23 with "Y" only if the course is marked as Tech Prep.
Reason:	Student Grade History record with duplicate CIP Codes, even though one is not marked as Tech Prep, is being flagged as CTE completer causing P210Voc error.
Menu:	CEDARS Delta is run on an automated schedule.

Release:	Version 04.10.06.02.03, November 12, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If State Course Code is "23000" suppress the reporting of "A" in the Course Designation Code (elements D07 and H13). If student Category Type is "FOR" and Category Code is F1 or F1, report "Y" in element B24.
Reason:	OSPI has advised that State Course Code "23000" is not AP type. This is a temporary CEDARS fix until the State Course Code table is updated by clearing the AP Type flag. (FP232291) Previously, if student Category type is "FOR" or Category Code is F1 or F1, data element is being set to "Y." (FP 232349)
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.02.03, November 6, 2010
Feature:	CEDARS - Birth Country
Change:	Added option under the Student Management configuration screen for setting the Birth Country default value on add of new student.
Reason:	For ease and efficiency of data entry.
Menu:	PS\CA\ST\CF\Miscellaneous Settings

Release:	Version 04.10.06.02.03, November 6, 2010
Feature:	CEDARS - Race and Ethnicity
Change:	Invalid values will no longer be allowed to be added to the State Race and Federal\State Ethnicity. On Add of new student, Federal Race should no longer be required.
Reason:	On quick entry, the program allowed invalid value if the user click on the Add button without pressing the tab key. A defect that was introduced in the previous release.
Menu:	WS\ST\PR\General tab\Eth-Race WS\ST\PR\Add

Release:	Version 04.10.06.02.03, November 6, 2010
Feature:	CEDARS - Primary Flag
Change:	Prompt user to create status change entry\withdrawal record if the student is dual enrolled and withdrawing from its default entity.
Reason:	To ensure student will not have more than default entity for a given date range for accurate reporting of element C10 (Primary Flag).
Menu:	WS\ST\PR\General tab\Eth-Race
Implementation Notes:	In order for this new feature to work, (a) the user must have security to the other entity (the non-default entity), and (b) the withdrawal code has to have withdrawal type of "In District."

Release:	Version 04.10.06.02.03, November 6, 2010
Feature:	CEDARS - State Course Code and Content Area Code
Change:	When adding a new course and a curriculum key is entered by clicking on the hyperlink, the State Course Code and Content Area Code are now being populated correctly.
Reason:	This is used for reporting CEDARS elements D06, D08, H14 and H16.
Menu:	WS\OF\CS\BC\CM\Add Course

Release:	Version 04.10.06.01.16, November 5, 2010 NSR
Feature:	CEDARS Delta Automated Data Extract and Transmittal
Change:	This is the initial release of the CEDARS Delta process. This new WSIPC application supports OSPI's new functionality in EDS that allows a CEDARS file to be processed for the prior school year. The Delta extract only creates the School Student (File C) and the Student Grade History (File H). This initial release provides a way to update data for P210 and P210 Voc reporting.
Reason:	OSPI created a new EDS system for uploading prior year CEDARS files.
Menu:	CEDARS Delta is run on an automated schedule.

Release:	Version 04.10.06.01.16, October 29, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to correctly report the School Entry date (element C06) of students that were marked as retained or advanced in which the dates spanned more than the current school year. Modified the program to correctly report the School Entry date (element C06) of students who exited and re-entered the following day in the same school in which the dates spanned more than the current school year. Updated the CEDARS program to check the student-ew record for the Primary School (element C10) instead of the student-entity table if student has withdrawn even if the date is in the future. Updated the program to report only the current scheduled class for the student in the StudentClass file.
Reason:	When a student is retained or advanced at the end of a school year, we drop the withdrawal date and do not report it, based on the fact that the retained or advanced check box was selected. Currently, it is only correct for the "current" school year only. (FP# 229733) When a student has multiple e\w records spanning more than the current school year and there are "status changes" (w\d on one day, re-entry the next), we are not always selecting the correct school entry date. (FP# 229732) The Primary School flag value changed to "N" when a student is rolled mid-year to a different entity. (FP# 231801) Transfer courses are usually entered directly through the Student Grade tab screen and they should not be reported in the StudentSchedule file. (FP 231766)
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.01.16, October 22, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Fix the duplicate reporting of records in the StudentGradeHistory file. Modified the program to use the school year when the course was taken when looking up the student CTE record. Remove the inclusion of dropped courses in the StudentSchedule file.
Reason:	Each record in the StudentGradeHistory file is duplicated the same number of times as the number of student records in the SchoolStudent file. Elements H20, H21 and H23 are not being reported correctly for previous school year. Per the CEDARS manual, only include courses the student is currently taking in the StudentSchedule file. Dropped courses is not currently being taken by the student.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.01.16, October 15, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Added 240, 241 and 242 to the list of valid Staff Type Code. Modified the program to include in the search option the entity-id and class-section together with the course-id when looking up the course Term.
Reason:	If no other valid values exist, Staff Type Codes 240, 241 and 242 are reported in the extract file together with the other invalid codes. If at least one valid code exist then 240, 241, and 242 are not being reported at all. The Term when the course was taken is not always being reported correctly in the StaffSchedule (G07) and StudentSchedule files (E08).
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.01.08, October 8, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modify the program to exclude reporting of course with Category of "Transfer" to the Course Catalog file.
Reason:	Per the CEDARS Manual, the Course Catalog file should contain courses for the current school year offered by the reporting district. Transfer courses are not offered by the current district but rather a placeholder for courses taken from another district.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.01.08, September 24, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the CEDARS program to include inactive courses in the StudentSchedule file. Modified the program to lookup the Staff Type Code from the Employee Management plan(s) where the "Export CEDARS data from this plan' option is selected and the plan year equals the current school year.
Reason:	If the course on the student class record is no longer active, it is not being included in the StudentSchedule file. Currently, the Staff Type Code is being extracted from the Salary Negotiation plan.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.01.08, September 17, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the field format for elements H11 and H12 to be 99.99. If the Course Category is Transfer, use the Course Completion Date for element H18. Corrected the reporting of the Staff ID (element H06) in the Student Grade History file.
Reason:	To conform with OSPI edits. The Term End Date for Transfer Course is not always reported correctly. For some students' grade history, the Staff ID is sometimes reported as "0."
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.01.08, September 11, 2010
Feature:	CEDARS - Staff Import Utility
Change:	Create a non-matched staff report that will list the names of the staff that were not found on the Skyward database during the import process.
Reason:	To help user in determining the reason for those staff that were not included in the import process.
Menu:	WS\SF\PS\UT\LH

Release:	Version 04.10.06.01.08, September 11, 2010
Feature:	CEDARS - Number of Months US Attendance
Change:	Correct the typo error in the informational help screen. Re-arrange the order of State ID, Student ID and SSN.
Reason:	Migrant should say "Immigrant." So that fields are arranged in logical order.
Menu:	WS\ST\PR\WA-NCLB tab

Release:	Version 04.10.06.01.08, September 11, 2010
Feature:	CEDARS - School Choice Code
Change:	Updated the School Choice codes description as follows: School Choice Student Enrollment Options School Choice AYP Public School Choice School Choice Unsafe School Persistently Dangerous Schools
Reason:	To be consistent with the CEDARS Data Manual.
Menu:	SM\ST\NCLB-2 tab\Non-Res Enrl In\Edit\Enrolled In Type

Release:	Version 04.10.06.00.00, September 10, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	The values of GPA (B28), Credits Attempted (B29) and Credits Earned (B30) are now being pulled from the new WA001StudentGPA table. Include student grade history for all years. Modified the program to correctly report the District Exit Date for students with advanced or retained entry-withdrawal records.
Reason:	Previously, these values were being calculated and caused slow processing times. Only the current grade history was being reported to CEDARS. If the student previous entry-withdrawal record was advanced or retained for the same entity, an additional District File record is being created where element B15 is blank.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.00.00, September 3, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the Student Grade History file to look at the student-class record as well as the course table for the Content Area Code (H14) and State Course Code (H15). Added the Course Designation Code "K" (H13). Student Category (elements B22, B23, B24 and B25) will only be reported for the current default entity or the entity where student is currently active in case of dual enrolled. Updated File F to only include staff from entities whose "Include this entity in the CEDARS extract" is selected.
Reason:	Currently, the data is only being pulled from the course table. Districts needing to override the value by entering the data for Course Category of Transfer through the student grade record is not being picked up. For reporting the Cambridge Program course. Student Category codes are being reported for previous years. Districts are getting CEDARS error because staff records are being submitted for excluded entities.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.00.00, August 27, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the process that selects students for the CEDARS extract to include students with enrollment start dates that are in the future. This will only include enrollment start dates that occur no more than 14 days past the first day of school for the district.
Reason:	Students who are newly enrolled for the new school year need to be included in the CEDARS extract so that their SSID can be assigned if they are blank. They were previously excluded.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.00.00, August 20, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified Student Special Programs to include changes for school year 2010-2011. Added data element J15 "Number of Months US Attendance." Added data element K10 "Initial Referral Date."
Reason:	Data element I06 in the CEDARS data manual for 2010-2011 contains changes for program codes. Data element J15 is required in the CEDARS data manual for students who are identified as Title III Immigrant (I06 = 15). New field was added by Skyward in DF99 that should be used for this data element.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	WESPaC Employee Management - CEDARS EMS Plan Indicator
Issue #:	Skyward Project ID # 1214100 PCS HR 196
Change:	Staff Type is required for Washington state CEDARS reporting throughout the year. Previously it was extracted from the S-275 Salary Negotiation (SN) plan, but that plan is not maintained during the school year like the Employee Management (EMS) plans are. Since CEDARS needs updated, current information, it is being changed to extract the Staff Duty Code (aka Staff Type) from the specified EMS plans, rather than from a SN Plan. The "Export CEDARS data from this plan" checkbox has been removed from the Salary Negotiations Main Screen, and a new check box, "Export CEDARS data from this plan" has been added to the Employee Management Main Screen. Note: Previously only one SN plan could have the CEDARS check-box checked, but now multiple EMS plans can have the CEDARS check-box checked.
Reason:	State reporting requirement.
Menu:	HR\EM

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - Special Education Referral Information
Change:	Added new tab under the Special Education Student Profile for entering the referral information. Updated the Student Evaluation Summary Report to include the student referral information.
Reason:	This is an approved enhancement and for CEDARS reporting of element K10.
Menu:	WS\SS\SE\PR\Profile-Referral WS\SS\SE\RE\ES

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - Race and Ethnicity
Change:	Modify the Student, Family Access and Educator Access screens to use the new table for storing the student race and ethnicity information. Provide a quick entry for entering the Federal\State Ethnicity and State Race codes. Add new fields to the Ethnicity and Race Information screen for tracking the verify information for the Federal\State Ethnicity and State Race separately. Add the new race and ethnicity fields to Data Mining. Modify the Race Code Verification Utilities as follows: Remove the Convert Local Race Codes to Federal Race Codes utility. Update the Race Code Quick Entry and Race Field Maintenance screens to mimic the new Student General Ethnicity\Race screen Modify the Ethnicity Cross Reference utility to look for inconsistencies between the Local Race and Federal\State Ethnicity. If the Local Race = "H" and Federal\State Ethnicity = "10" or Local Race <> "H" and Federal\State Ethnicity <> "10" then display the student in the cross reference list. Modify the Race Cross Reference utility to look for inconsistencies between the Local Race and State Race. If the student Local Race and does not have one of the specified valid State Race codes, include the student in the cross reference list.
Reason:	This would allow ad hoc reports to display multiple values for race and ethnicity. Previously, user can only enter one verification information for the race and ethnicity. Provide a quick entry for entering the race and ethnicity. Provides the ability to run Data Mining reports using these data. Modify the Race Code Verification Utilities screen to include the changes made to the Eth\Race screen in the Student Demographics.
Menu:	WS\ ST\PR\General\Eth\Race EA+\Student Info\Profile screen FA\General Information\Student Information FA\General Information\Ethnicity\Race FA\Online Registration WS\ ST\PR\General - Eth\Race tab\Edit SM\ST\Add or Transfer SM\ST\DM a) WS\ST\PS\UT\RV\CR b) WS\ST\PS\UT\RV\QE WS\ST\PS\UT\RV\NR\Edit WS\ST\PS\UT\RV\EC\Edit WS\ST\PS\UT\RV\RC\Edit c) WS\ST\PS\UT\RV\EC d) WS\ST\PS\UT\RV\RC

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - Home Language and Native Language
Change:	Add options to the Student Management General Configuration screen for setting the student Home Language and Native Language default values. On Add of new student, after the Language field has been filled in, populate the Native Language and Home Language based on the Student Management General Configuration setting. Added codes 649-653 to the State Language Type for CEDARS 2010-2011 reporting.
Reason:	Eliminate the need to enter the same information multiple times.
Menu:	PS\ CA\ST\CF WS\ST\ST\PR\Add WS\ST\ST\PR\Profile\Edit\Language\Edit\Type WS\ST\ST\PR\Profile\Edit\Native Language\Edit\Type WS\ST\ST\PR\Profile\Edit\Home Language\Edit\Type

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - WA GPA Screen
Change:	Fields on the WA GPA screen are available in Data Mining. Those fields are: School Year, Grade Level, Entity, GPA Type, GPA, GPA Credits Earned, GPA Credits Attempted, Credits Earned, Credits Attempted.
Reason:	The fields were not available in Data Mining.
Menu:	WS\ST\PR\GPA\WAGPA

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - CIP Codes
Change:	Updated the CIP Codes system tables.
Reason:	For CEDARS 2010-2011 reporting.
Menu:	WS\ST\PR\CTE

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - State Withdrawal Type
Change:	Added new state withdrawal type "GA" and deactivated "C3."
Reason:	For CEDARS 2010-2011 reporting.
Menu:	WS\ST\PR\CTE

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - Number of Months US Attendance
Change:	Added new field for storing the number of months the student attended school in the US prior to enrolling in the current district.
Reason:	For CEDARS 2010-2011 reporting.
Menu:	WS\ST\PR\WA-NCLB tab

Release:	Version 04.10.06.00.00, August 14, 2010
Feature:	CEDARS - WA GPA Screen
Change:	Fields on the WA GPA screen are available in Data Mining. Those fields are: School Year, Grade Level, Entity, GPA Type, GPA, GPA Credits Earned, GPA Credits Attempted, Credits Earned, Credits Attempted.
Reason:	The fields were not available in Data Mining.
Menu:	WS\ST\PR\GPA\WAGPA

Release:	Version 04.10.01.01.01, August 6, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Added school year range to the last segment of the file name for the 13 extract files and the zip file. Reporting of Race and Ethnicity has been moved from data element B11 to the Ethnicity File (L) and Race File (M).
Reason:	OSPI requires this change so that they can more easily identify the school year each extract was created from. This will be important for processing corrections to prior year's data. OSPI requires that school districts transition from the CSRS reporting element (B11) to CEDARS files L and M. August 6th was the transition date that was selected.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.01, July 30, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to look at the student entry\withdrawal records for reporting elements I05 and K05 if the most current entry date is in the future. Corrected the logic for concatenating advanced\promoted students.
Reason:	Students who have been enrolled for the next school year are being reported on their new current default entity. This is causing difference on the last file submission which triggers the logical delete threshold. Some students who have been advanced or promoted and at the same time have status change, their SchoolStudent record are not being concatenated correctly.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.01, July 16, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the program to concatenate E\W records of student that is advanced or retained even if the exit and re-entry dates are more than one day apart provided that it is for the same entity and default entity values are both "yes or "no." Lookup the student-class table to determine if a StudentGradeHistory record has an AP\IB code. Eliminate writing of duplicate Food Service record (Program Code 19).
Reason:	When a Status Change is created for the purpose of retaining or advancing a student at the end of the school year, the records are not being concatenated. This is resulting in two separate records being reported in CEDARS File C (School Student) and an error from of, "A valid SchoolStudent.SchoolWithdrawalCode is required when SchoolExitDate is provided." The student-class table is not being queried for AP\IB Course Designation Code when creating the student grade history file (File H). Previously, food service record with same effective date is being reported in the CEDARS StudentProgram (File I).
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.01, July 10, 2010
Feature:	CEDARS - State Course Code
Change:	Added new code "23000" to the State Course Code system table.
Reason:	For CEDARS 2010-2011 reporting.
Menu:	WS\OF\CS\BC\CM\Edit Course\State Details

Release:	Version 04.10.01.01.01, July 10, 2010
Feature:	CEDARS - WA GPA Screen
Change:	Rounding discrepancies for GPA Points, GPA Credits Earned and GPA Credits Attempted have been corrected.
Reason:	In some situations, the values in GPA Points, GPA Credits Earned or GPA Credits Attempted on the WA GPA screen were not the same as on the Standardized Transcript or on the Academic History report. The differences were 0.009 or less.
Menu:	WS\ST\PR\GPA\WAGPA

Release:	Version 04.10.01.01.01, July 2, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the entry-withdrawal concatenation logic to look at the student-ew table for the default entity value for currently withdrawn student who has exited and re-entered the next day in the same entity.
Reason:	Entry\Withdrawal records are not being concatenated (combined into one record) when reported in the CEDARS School Student file (File C) for students who have been Retained or Advanced and are then withdrawn from the entity.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.01, June 25, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modify the CEDARS program to report all the student Food Service Control Record Information for the current school year. If student oldest record for the year is greater than the start of the school year, include the most current record from the previous school year. Do not create Special Programs record if student default entity is marked as not to be included in the CEDARS program.
Reason:	Currently, only the student most current Free Reduced Meals Participation (Program Code 19) is being reported in the Student Programs. This will ensure that student status is accurate throughout the school year. This is to correct the problem where StudentPrograms Location ID (element I05) is being reported as blank.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.01, June 11, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the CEDARS program to report only valid StaffTypeCode (included in the Appendix U list) if there is at least one valid value. If a staff does not have a valid StaffTypeCode then all values will be reported.
Reason:	To minimize some of the CEDARS error relating to "Staff.Staff TypeCode is invalid."
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.01, June 9, 2010 NSR
Feature:	CEDARS - WA GPA
Change:	The WA GPA Calc process has been modified so it only runs (a) for multiple students if Auto GPA Calc is turned on for an entity and "Activate Nightly Process" is selected, and (b) for a single student when the GPA Calc button is selected on the WA GPA screen from the GPA tab in Student Profile.
Reason:	The WA GPA Calc process had been linked to the Skyward GPA Calc and that could cause very slow processing time, especially if the Academic History report was run with the option to display rank in class.
Menu:	WS\ST\PR\GPA\WAGPA

Release:	Version 04.10.01.01.01, June 4, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the CEDARS program to blank out elements K08 (Exit Date) and K09 (Exit Reason Code) if the Special Ed exit reason code is not equal to 1, 2, 3 or 4.
Reason:	To correct the CEDARS error "SpecEdPrograms.ExitReasonCode must be 1, 2, 3, or 4."
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.00, May 28, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Updated the CEDARS program to not concatenate school record if the student exited and re-entered the next day on the same entity and the withdrawal code state type is blank and the default entity value is "No" on the Entry-With tab and "Yes" on the Entity tab of the Student Profile screen. If no Staff Type Code record is found for a Staff member in the HR or Student Staff table, assign blank to CEDARS Data Element F04 (Staff Type Code).
Reason:	When students are dual enrolled (in multiple Entities within one district) and they are withdrawn from the default Entity, a CEDARS error is received where "SchoolStudent.IsPrimarySchool can only be "Y" for a single school within a district for an enrollment span." Districts who have not yet converted their Finance application and have not done the staff type import processing are reporting empty Staff file (file F) on their CEDARS submission.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.00, May 13, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	If the WA Primary School is "Yes," populate element C10 with "Yes." Otherwise, lookup the student Default Entity value. If the student is currently enrolled, lookup the Default Entity value on the Student Profile Entity tab for the Primary School (element C10). Otherwise, lookup the value of the Dflt Ent on the Student Profile Entry\With tab.
Reason:	If the E\W information says "No" for Dflt Ent but that school is now the default entity, element C10 is reporting "yes" rather than reading off the E\W information.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.01.00, May 8, 2010
Feature:	CEDARS - Career and Technical Education (CTE)
Change:	A section for CTE has been added to Student Browse.
Reason:	Provide the same CTE information in Student Browse as in Student Profile.
Menu:	WS\ST\ST\Career and Tech Ed

Release:	Version 04.10.01.01.00, May 8, 2010
Feature:	CEDARS - State Course Code and Content Area Code
Change:	When adding a course thru the Course Master, populate the State Course Code and the Content Area Code with the values from the Curriculum Master, if entered.
Reason:	If you assigned a course thru the Curriculum Master, the State Course Code and Content Area Code are automatically populated. This should also be true if the attachment is done the other way around.
Menu:	WS\ OF\CS\BC\CM

Release:	Version 04.10.01.01.00, May 8, 2010
Feature:	CEDARS - Courses with Category = Alternative or Transfer
Change:	If a course has a Category of Alternative or Transfer and a customized Description, the correct Description now displays on all screens. If Course Category is Transfer or Alternative, allow updates to the State Course Code and the Content Area Code regardless if the "Allow Editing of State Course Codes on the Course Record" is checked from the Scheduling Configuration screen (WS\OF\CS\PS\CF\SC).
Reason:	On some screens the standard course Description was displayed instead of the customized Description. This occurred in Student Profile, Grade tab and Grading by Student, Classes. If Course Category is Transfer or Alternative, the State Course Code and Content Area Code should always be editable.
Menu:	WS\ST\PR\Grades WS\OF\GR\GS\Classes WS\ OF\CS\BC\CM WS\ OF\GR\GS\CM

Release:	Version 04.10.01.01.00, May 8, 2010
Feature:	CEDARS - District Enrollment Date as of Withdrawal Date.
Change:	Populate the Dist Enrl field when withdrawals are processed during Year End with the value that is in the Most Recent District Enrollment Date (MRDED) field at the time of withdrawal.
Reason:	The value on this field is used for reporting CEDARS element B14.
Menu:	WS\ OF\YE\SY

Release:	Version 04.10.01.01.00, May 8, 2010
Feature:	CEDARS - GPA and Credits.
Change:	A new table has been established to store student GPA and credit information. The data is calculated based on the Washington rules which are also applied to the Standardized High School Transcript and to the Academic History Report. The data can be viewed in Student Profile, GPA tab, WA GPA option. Data in the table is updated for multiple students when the Auto GPA Calc process is run. Data can be updated for a single student by selecting the GPA Calc button on the WA GPA screen or on the Current GPA screen. Note: The fields from the new table will be available in Data Mining for DF99 which will be in WSIPC's August standard release.
Reason:	Implementation of the new table is in anticipation of future changes to the CEDARS logic for reporting GPA and credit information. Calculation of that data currently takes a significant amount of processing time. Also, the new table can be used by WEDSS and Crystal reports.
Menu:	WS\ ST\PR\GPA tab\WA GPA
Implementation Notes:	In order to have the GPA and credit data updated automatically for multiple students for an entity, in Web Access the Auto GPA Calc must be turned on and "Activate Nightly Process" must be selected. WSIPC recommends checking the option "Always" and recommends scheduling the job for Monday through Friday, all weeks and all months (the default settings).

Release:	Version 04.10.01.01.00, May 8, 2010
Feature:	CEDARS - Race and Ethnicity
Change:	Added the Family Access option to the Race\Eth Verified By drop down list of the Student General 1 screen. Corrected the issue where on Add or Transfer of new student in PaC, the Local Race value is not being saved to the completed enrollment record.
Reason:	On edit of the Student General screen in PaC, an error message appears if the Race and Ethnicity have been verified thru Family Access. Districts still use the WESPaC application to enter student information.
Menu:	SM\ ST\General 1 SM\ST\Add or Transfer

Release:	Version 04.10.01.00.00, May 7, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Removed inserting "999" for Staff Type Code, data element F04 when that field is blank. This only affects districts that have not converted to WESPaC finance.
Reason:	"999" was used temporarily to allow non-converted districts to get their staff data extracts or data entry complete.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.00.00, April 30, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to accurately populate the Primary School field (element C10).
Reason:	The Primary School is not reporting correctly for historical school of responsibility.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.00.00, April 23, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to populate element B17 with value from Student Language if the Student Native Language is blank; and element B18 with value from Family Home Language if the Student Home Language is blank.
Reason:	The new language fields are only available in Web Access. Users who are still entering data in WESPaC are only entering Student and Family Language and NOT entering the new Native and Home Languages for Student, therefore B17 and B18 are being reported as blank for CEDARS and causing errors.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.00.00, April 16, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to first look at the HR database for Staff Type Code where the "Export CEDARS data from this plan" was selected. If no data is found, it will then look at the Staff profile. If no Staff Type code is still found, it will be populated with "999." Use the new language fields, Name.Native-Language and Name.Home-Language, for reporting elements B17 and B18, respectively. Use the new field Course.WA-Online-Course and Student-Class.WA-Online-Course for reporting the Online Course Designation Code (elements D07 and H13). Use the new field, SE-Student.WA-Start-Date for reporting element K07. If the field is blank, then use the oldest IEP Begin Date. Use the new field Exit-Reason.State-Rpt-Code for reporting element K09. Use the new CTE table for reporting elements H20, H21, and H22.
Reason:	To accurately report the information for element F04. To accurately report the student primary language and language spoken at home. Previously, it was using the existing fields Course.WA-Recurring and Student-Class.WA-Repeated-For-Credit. To accurately report when the student first received Special Education services. This new field will allow user to map their existing Special Education Exit Reason Code with the OSPI Exit Reason Code. Student vocational ed information are now being stored to the new CTE table.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.10.01.00.00, April 10, 2010
Feature:	CEDARS - Career and Technical Education (CTE)
Change:	The Vocational Ed screen in Student Profile has been changed to a Washington Career and Technical Education (CTE) screen. A new table for Student CTE data is being used. Student CTE information is now available in Data Mining. PAC: The ability to enter and update Student CTE information has been removed from PaC. A data manipulation was run to copy data from the old Student Vocational Ed table to the new Student CTE table.
Reason:	Meets CEDARS reporting requirements; provides the ability to have an unlimited number of CIP code entries. Provides the ability to run Data Mining reports using CTE data. PaC screens used the old Student Vocational Ed table. All data previously entered is now available on the new CTE screen.
Menu:	WS\ST\PR\CTE Tab WS\ST\DM\Fields SM\ST\Vocational Ed Tab

Release:	Version 04.10.01.00.00, April 10, 2010
Feature:	CEDARS - NCLB-2 - Homeless Category
Change:	A Category field has been added to the NCLB-2 screen for Homeless. A Product Setup button has been added under WA State Reporting, and a Codes button has been added under that Product Setup button. This provides the ability to maintain district tables for Advanced Placement, Funding Source, Service Area, program Model and Homeless Category. The Category code and description have been added to Data Mining.
Reason:	Provides the ability to use Homeless qualifiers on students on the NCLB-2 screen as has been done using Service Area on Student Special Programs. Provides the ability to maintain state reporting codes from a single location in Web Access, similar to PaC. Provides the ability to run Data Mining reports using Homeless Category data.
Menu:	WS\ST\PR\NCLB-2 Tab\Homeless WS\ST\WA\PS\CO WS\ST\DM\Fields

Release:	Version 04.10.01.00.00, April 10, 2010
Feature:	CEDARS - Staff Type Code
Change:	Added new detail item to the Staff Profile screen for the maintenance of the WA Staff Type Code. Added new option, Allow entry of WA Staff Type Code, to the Student Management General Configuration. Updated the utility program, Import Legacy HR Data for CEDARS, to include the WA Staff Type Code in the import process. Added new check box field to the HR Salary Negotiation screen, Export CEDARS data from this plan.
Reason:	This allows record maintenance of the Staff assignment duty codes for CEDARS reporting of element F04. This will be used by districts who have not converted to Skyward HR\Finance yet. To provide district the option to turn on\off the WA Staff Type Code feature from the Staff Profile screen. To allow import of existing Staff data from the Legacy HR for CEDARS reporting of element F04. To indicate the plan to use for determining the Staff Type Code (assignment duty code) for CEDARS reporting of element F04. This will be used by districts who have already converted to Skyward HR\Finance.
Menu:	WS\ SF\SF\ WA Staff Type Code PS\CA\ST\CF WS\ SF\PS\UT\LH HR\SN\Main tab

Release:	Version 04.10.01.00.00, April 10, 2010
Feature:	CEDARS - Language
Change:	Updated the description of the Language Code Type 510. Added two new fields, Native Language and Home Language, to the Student Profile screen. A datamanip will be run to populate these new fields where the current value of the student language will be copied to the native language and the value of the family home language will be copied to the home language.
Reason:	According to the CEDARS data manual, the description for the Language Code 510 should be Chungki\Chunkese. The current Language field does not satisfy the CEDARS requirement for reporting the student first learned language (element B17) and the primary language spoken at home (element B18).
Menu:	WS\ ST\PR\General\Profile WS\ ST\ST\General-Profile\General Information

Release:	Version 04.10.01.00.00, April 10, 2010
Feature:	CEDARS - Special Education
Change:	Added new fields to the Special Education State Reporting screen for storing the date when the student first received Special Education services. Added State Rpt Code field to the Special Education Exit Reason Codes. A datamanip will be run to assign a State Rprt Code for the following Exit Reason Codes: Exit Reason State Rp Code 504 1 DNQ 1 X1 1 Y0 1 Y1 1 Y2 1 21 2 13 3 G* 3 REV 4 RVK 4 ST 4 X4 4 Y4 4
Reason:	The CEDARS requires reporting the first day the student attends or receives services from a Special Education Program regardless of the date enrolled in the district (element K07). This will allow the user to link their user defined Special Education exit codes with the OSPI codes for reporting element K09.
Menu:	WS\ SS\SE\PR\State Reporting\Additional Information WS\ SS\SE\ST\State Reporting\Additional Information WS\SS\SE\PS\CO\ER WS\ SS\SE\PR\State Reporting\Exit Information\Exit Reason WS\ SS\SE\ST\State Reporting\Exit Information\Exit Reason

Release:	Version 04.10.01.00.00, April 10, 2010
Feature:	CEDARS - Ethnicity and Race Codes
Change:	Created a new Ethnicity\Race subgroup under the Student General tab that contains the Federal\State Ethnicity, State Race, Federal Race (changed to display only and populated based on the State Race selection), Race Verified By, Race Verified On and Local Race. If the Federal\State Ethnicity is not blank and other than Not-Hispanic, the Ethnicity (although no longer displays on the screen) will be set to "True" to indicate that the student is of Hispanic ethnicity. Added the Federal\State Ethnicity and State Race fields to the Educator Access Student Profile screen. Added the Federal\State Ethnicity, State Race, Federal Race and Local Race fields to the Family Access Student Information screens. Added options to the Student Management General Configuration screen for setting the Local Race display and update preferences to the Student screens (PaC and Web). Added options to the Educator Access and Family Access configuration screens for setting the Federal\State Ethnicity, State Race, Federal Race and Local Race access preferences. Updated the Ethnicity\Race Validation Form Letter on the Family Access based on the OSPI Bulletin #B004-10. Modified the PaC General #1 Data Maintenance screen to remove the Ethnicity field and disable data entry to the Federal Race field. Also, to display and\or update of the Local Race based on the configuration setting.
Reason:	To accommodate the CEDARS reporting requirement of elements L05 (Ethnicity) and M05 (Race).
Menu:	WS\ ST\PR\General\Eth\Race WS\ ST\ST\General-Ethnicity\Race EA+\Student Info\Profile screen FA\General Information\Student Information FA\General Information\Student Information\Request Change(s) to my Child's Information PS\CA\ST\CF PS\WS\EA\CF\ES PS\WS\FM\\FA\CF\EC\Pseudo Family Changes PS\WS\FM\\FA\CF\EC\Student Info PS\WS\FM\\FA\CF\EC\Online Registration\Verify Student Information PS\WS\FM\\FA\CF\DA FA\General Information\Ethnicity\Race FA\Online Registration SM\ST\General 1 tab

Release:	Version 04.10.01.00.00, April 9, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to include the reporting of inactive students in the Student Programs, Bilingual and Special Education files. Modified the program to properly report when a student is a Tech Prep Completer (element H23). Modified the program to properly report students' unexcused absences (element C13).
Reason:	Current logic caused data to be deleted from CEDARS Data Warehouse once OSPI implemented the correction to the Primary Key issue. Some students are being incorrectly reported as Tech Prep Completer if the previous student in the list has Tech Prep Completer = "Y." Unexcused absences for entities using Schedule Method were not being correctly reported.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.02.02, March 19, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Corrected data element B21 Homeless. Modified special education logic to not include students who have a WIP status.
Reason:	Students with a Homeless status in NCLB-2 were not being included in the CEDARS extract. Students with a program start date = or < the current date and have an end date that is = or > the first day of school will be included in the extract. Students who have a special education IEP or evaluation status of WIP are not considered to be receiving services.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.02.02, February 19, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Remove the extra condition on the AP\IB selection logic.
Reason:	The AP\IB course code (H16) is not being reported for some students.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.02.02, February 6, 2010
Feature:	CEDARS - Transfer Courses
Change:	PaC: The ability to update a course with Category = Alternative has been added to the PaC course maintenance screen. Web Access: Problems have been corrected that occurred when attempting to add grade history for a course with an Alternative category.
Reason:	If a course category was changed to Alternative in Web Access, and if the course maintenance screen was then accessed in PaC, there was an erroneous message. It is now possible to select the Alternative course category in both PaC and Web, but the ability to update a student's grade history with course description and completion date is still available only in Web Access. Errors occurred after a non-standard release on January 22nd.
Menu:	PaC: SM\OF\CS\MA Web Access: WS\SM\ST\PR\Grades Tab WS\SM\ST\ST\Grades WS\SM\OF\GR\GS\Classes

Release:	Version 04.09.06.02.02, January 9, 2010
Feature:	CEDARS - Transfer Courses
Change:	There is a new Course Category of "Alternative" that functions the same way as the Category of "Transfer."
Reason:	The Transfer Category has been used not only for transfer courses but also for other courses because it provides the ability to modify the course description and completion date for a student. However, this is in conflict with CEDARS requirements for identifying transfer courses. It will now be possible to use the Transfer Category solely for transfer courses and use the Alternative Category when there are other reasons to customize the course description and\or completion date for a student.
Menu:	WS\SM\ST\PR\Grades Tab WS\SM\ST\Grades WS\SM\OF\GR\GS\Classes

Release:	Version 04.09.06.02.02, January 8, 2010 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Corrected the Section 504 reporting on the Student Programs File to look at the IAP End Date first and then the Dismissal Date, if blank, for valid Program Exit Date value. Updated the Course Designation Codes (Elements D07 and H13) to look at the State Course Code first and then the Advance Placement table for "A" or "I" codes. If the State Course Code attached to the course is an AP or IB type, the State Course Code (Elements D08 and H15) is populated. If it's not an AP or IB, the Advance Placement table is then looked at and the APIB Code (Elements D09 and H16) is populated accordingly.
Reason:	The program was changed on the last NSR to look at the Dismissal Date only causing CEDARS errors. Currently, the program is only looking at the Advance Placement table for AP\IB course code.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.02.02, December 28, 2009 NSR
Feature:	CEDARS - Birth Country
Change:	A tabled field for Birth Country has been added to the screen used when a student is added and to the screens in Family Access where Birth Country can be updated. In each location where Birth Country can be selected the default will be blank.
Reason:	Birth Country is required by CEDARS. However, when the drop-down list was added to the screen for editing data for an existing student, it was not added to the screen used when adding a student or to the screens in Family Access. In some cases the default value displayed was not blank.
Menu:	WS\SM\ST\PR\Add FA\GI\SI\Request Change(s) to My Child's Information\Request Changes to Student Information

Release:	Version 04.09.06.02.01, December 18, 2009 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to check for the lunch code type of "F" or "R" to qualify student for Free Reduced Meals Participation (File I, Program Code 19). Updated the section 504 reporting (File I, Program Code 16) to include all current records and to use the Dismissal Date for the Program Exit Date (I08). If the student zip code country is other than USA or Canada, leave the value blank.
Reason:	Students who are free or reduced are not being correctly reported in the Student Programs file. Some student section 504 information are not being reported correctly. Zip codes from other countries are causing CEDARS error.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.02.01, December 11, 2009 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to correctly report in the District file the unique instances of "T1" withdrawal followed by "T0" withdrawal that occur on the same day. Corrected the Start Date to pick up the value of the oldest IEP begin date. Removed the remaining section 504 info from the WA Student Programs part of the code.
Reason:	This is causing CEDARS extract District Student Error since we are reporting overlapping enrollment dates. Currently, it is assigning the value of the earliest IEP for the current school year. Section 504 data should only come from the Section 504 tables. This was causing extraneous data to be submitted to OSPI.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.02.01, December 5, 2009
Feature:	Student Entry-Withdrawal
Change:	Modify the Student Entry\Withdrawal screen to display blank under the Dflt Ent if the Withdrawal date is blank.
Reason:	It was displaying "N" which is misleading the users.
Menu:	WS\ST\PR\Entry\With or WS\ST\ST\Entry\Withdrawal

Release:	Version 04.09.06.02.01, December 5, 2009
Feature:	Language Code State Type
Change:	Updated the Student Language Code State Type list per CEDARS manual v2.2.
Reason:	A number of codes are missing from the Language Code Types dropdown list.
Menu:	WS\ST\PR\Profile or WS\ST\ST\General-Profile

Release:	Version 04.09.06.02.01, December 4, 2009 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Modified the program to look at the Course, Student Class and Advanced Placement table for the appropriate Course Designation Codes for reporting the student grade history. Report the disability code based on the student's most current evaluation.
Reason:	The Course Designation Codes are not always being reported correctly in File H. Currently, the disability code being reported is the value attached to the first evaluation record of the current school year which is not always the student's current evaluation.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.01.01, October 10, 2009
Feature:	CEDARS Automated Data Extract and Transmittal
Changes:	On the NCLB-2 screen for Limited English Proficiency, the lists of valid values for Instructional Model, Exit Reason and Placement Test Level Score have been updated. The State Course Code and Content Area Code fields have been added to the user-defined course report area of the Course Report by Section and Course Report by Course.
Reason:	Required for version 2.2 of the CEDARS Data Manual, data elements J06 (Instructional Model Code), J09 (Exit Reason Code) and J10 (Placement Test Level Score). This will enable the user to inquire if courses have codes assigned to them for the CEDARS reporting.
Menu:	CEDARS is run on an automated schedule. 1. WS\ST\PR\NCLB-2\Limited English Proficiency 2. WS\OF\CS\BC\RE or WS\OF\FS\BC\RE

Release:	Version 04.09.06.00.01, October 9, 2009 NSR
Feature:	CEDARS Automated Data Extract and Transmittal
Changes:	A students entry withdrawal records where the withdrawal date is not more than one day greater than the next entry date into the same entity will now be concatenated into a single span. This is for entry withdrawal records where the withdrawal code is blank. Only students who are currently active in a district will be included in the Student Programs file (File I.) Only students who are currently active in a district will be included in the Student Bilingual Programs file (File J.) Only students who are currently active in a district will be included in the Student Special Education Programs file (File K.) Corrected an issue where in certain circumstances students in a special program would receive an incorrect program code in the Student Programs file. Added "On Line" as a course designator for data element H16 in the Grade History file. Modified the logic used to exclude entities from CEDARS for the Student Special Education File to use a different default entity flag. Entity 000 is now explicitly excluded from CEDARS files. Added code to allow merge of Echo Glenn with Issaquah. Corrected an issue where a "?" in the Primary School field would cause processing errors.
Reason:	Concatenation of entry withdrawal records to account for student status changes are necessary to show the true span of the student's entry withdrawal activity. Edit errors were occurring for some students because missing program exit dates did not represent the actual status of a student in the Student Programs file. Edit errors were occurring for some students because missing program exit dates did not represent the actual status of a student in the Student Bilingual Programs file. Edit errors were occurring for some students because missing program exit dates did not represent the actual status of a student in the Student Special Education Programs. Required for CEDARS data element I06 (Student Programs file). On-Line is a new course designator and a state required change. The use of a different default entity flag makes the logic more accurate. Some districts had entity 000 set up as a school which caused an issue with CEDARS processing. Issaquah SD and Echo Glen are in separate DBs but need to be combined for proper CEDARS processing. An "?" was being treated as a Yes instead of a No.
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.06.00.01, September 12, 2009
Feature:	Grade History
Change:	Added optional fields to track State Course Code and Content Area Code.
Reason:	To satisfy a CEDARS requirement to report these values for all current year courses.
Menu:	WS\OF\GR\GS WS\OF\GR\GC WS\ST\PR\Grades Tab WS\ST\ST\Grades
Implementation Notes:	The codes can be edited when "Allow Editing of State Course Codes on the Course Record" is turned on in Scheduling Configuration Options. If course category is "transfer" the fields are always available for editing.

Release:	Version 04.09.06.00.01, August 15, 2009
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	Two new fields were added to course designations in order to identify online courses. One field is on the course maintenance screen and the other is on student grade history screens. New fields were added to the NCLB-2 screen for Limited English Proficiency. The fields are Instructional Model Code, Placement Test Data, Placement Test Level Score, Placement Test Scale Score, Exit Reason. They have also been added to Data Mining. A drop-down list of birth countries has been added to the Student Profile Screen. The list contains the values in Appendix C, National Origin Country Codes, of the CEDARS manual. The import utility for Staff data has been removed from WESPaC because it has been revised to include staff birth date. The revised utility is only available in Web Access and has been renamed from "Certification Number Import" to "Import Legacy HR Data for CEDARS."
Reason:	Required for CEDARS data elements D07 (Course Catalog file) and H13 (Student Grade History file). Required for CEDARS data elements J06 and J09-J12 (Student Bilingual Programs file). Required for CEDARS data element B10 (District Student file). Required for CEDARS data element F09 (Staff file).
Menu:	CEDARS is run on an automated schedule.

Release:	Version 04.09.02.01.00, June 6, 2009
Feature:	CEDARS Automated Data Extract and Transmittal
Change:	The CEDARS extract files were modified to comply with version 2.0 of the data manual. Former version was 1.3. Corrected an issue where duplicate staff were being written to the Staff table. Corrected an issue where multiple entities were being written in some cases to the Location (A) file. Corrected an issue where the Free and Reduced meal participation (I06) was not always using the correct code the default caused errors. Corrected an issue where Has Industry Cert (H21) was reporting a blank instead of an N is some circumstances. Removed entity 999 from Student Program processing.
Reason:	OSPI made changes to the manual and added two new tables, Ethnicity (L) and Race (M). Code error, only one staff per unique cert is necessary. Only one entity record is necessary. The Free and Reduced codes need to work for both Food Service module users and those who do not use it. A blank is not valid for some circumstances. Entity 999 is not valid for this process.
Menu:	CEDARS is run on an automated schedule.