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Time codes do not appear on the report unless the time code has a sales ratio.
Sale amounts are based upon the primary pay record. If a primary pay record is not designated, then zero leave sale value will be calculated.
This report does not account for unearned allocated units. That is, it does not "front load".
The year value selected on the Leave Sale Report Parameters screen is used when calculating data for the report. For example, if the selected year value is 2004, the data would be for January 1 through December 31, 2004.
Legacy leave balances were maintained at the WESPaC group level. WESPaC time off balances are maintained at the Time Off Code level. Leave sale is calculated at the Time Off Code level. An agency may interpret the regulations to be at the Group Code level, thus the report contains Group Code level sub-totals.
The Group Recalculations are based upon all selected Time Off codes. For Group Recalculation to take place, all Time Off codes in the group must have the same Minimum Required Hours and Ratios. If Time Off Codes do not have the same items mentioned above, then the system will display a message.
How is leave sale reported for purposes of retirement?
If the leave sale is to be reported to Department of Retirement systems, then the retirement deduction and benefits are associated with the leave sale Pay Record.
If the leave sale is not to be reported to the Department of Retirement Systems, then the retirement deductions and benefits are not associated with the leave sale Pay Record.
Leave sale hours are not taxable for Workers’ Compensation. How does the software prevent Workers’ Compensation hours being reported on this pay?
Workers' Compensation processes have been modified to always ignore sale hours. You do not need to apply the Workers' Compensation deduction or benefit to the pay item.
What if the leave sale was incorrect and I wish to reverse or void the payment?
Go through normal Void Check process. The leave transaction (HPAHDM-ID) is set to zero and the pay record reversed. Re-enter the proper pay item transactions.
When will the leave sale be processed?
The leave sale transaction will be processed when the employee is selected. The pay associated with the leave sale will be processed when the pay record is selected for payment. This can be done within the same pay run.
Washington currently has Sick Leave Cash Out and Buy Back. Can this process be used for other leave cash outs?
Yes, this design could be applied to other Time Off Codes, each with their unique rules (minimum balance requirements and payoff ratios).
Can I change the pay amount after selection?
Yes. Simply change the rate, associated with the hours, that payroll calculate will calculate for the revised leave sale value.
Shared leave is included in this calculation if the same Time Code is used. How is this handled if our district does not wish to include shared leave?
Shared leave should be denoted using another time code. If the shared leave is tracked with another time code, then the time used for shared leave would not be included in the earned or taken calculation.
What happens if I select "No" in answer to the message box prompting the assignment of Pay Item Hours?
The leave balance would be reduced, but the pay hours would not be applied to the pay item.
Is it possible to overwrite an existing Pay item Amount?
Yes, but be careful of the pay code you choose. You would not want to overwrite the amount of an on-going pay item.
Does an employee have to sell all of the prior year’s unused sick leave?
No. An employee need not sell back all of the prior year’s unused sick leave.
On the pay check, will the hours be divided by the ratio or will the hourly rate be divided by the ratio?
The hourly rate will be divided by the ratio.
Sick leave sales can be routed to VEBA III accounts. How would this be handled?
Create a VEBA III deduction code and apply that deduction to the pay item.
Page Updated 10/05