Create WESPaC Experience

1 Overview

Use this process to create records of experience for employees, based upon existing Employee Management plans and assignments. Experience records may then be used for State reporting, including the S-275, F-195, and Mix Factor reports.

All experience you create is first displayed in a report on the screen. You then have the option to apply the experience to the database, or to simply view it without saving the new experience. One line of experience detail is created, which is a change from the original design that created experience records for each assignment.

The process can be run as often as needed. All existing experience records that have the selected Experience Code are first found and deleted before any new experience record for the same Experience Code is added to the database.

• Previously awarded experience records will be deleted if an Experience Code that has been used in a previous create process is found on experience records.

• This could be acceptable depending on what you are trying to do. For example, you accidentally added experience to employees in assignment 0127401, but you meant to add experience to employees in assignment 0127400. To correct this, run the process again using the same Experience Code that was previously used and enter your correct selection criteria and experience values. Remember that the system will delete any existing experience records that have the same Experience Code and replace the records with data from the current create process.

Experience Code Notes:

To reduce the possibility of changing previously awarded experience, use the best practice method:

• Best Practice by Categories/Groups:

• Have codes for multiple annual updates by categories or groups. This allows for the process to be done in phases.

• If the Employee Management plans have been developed based on specific types of employees (by union group, for example), then an Experience Code for a group could be created and used. The process can be done for one selected plan with the specific code.

For example:

• All at Once Practice:

• One code for each year’s annual experience could be created and used. This assumes the process will be done for all plans, all assignments, and all employees all at once.

• This method works fine if a different Experience Code is used for each year.

For example:

Page Updated 6/06

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