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Bank Cash Accounts are used in the Financial Management Human Resources systems. The option appears in both systems and gives access to the same account data.
You can use this option to set up multiple Bank Cash Accounts. You can set up more than one Bank Cash Account referencing one Bank account if, for instance, you wish to track certain transactions within that account.
For example, you might set up separate budgetary and payroll cash accounts even though the money flows through the same account at the bank.
A Bank Cash Account is used to identify the summary account to post the accounting transactions and bank from which payment will be made. This account is used on accounts payable invoices and during the creation of the county reconciliation file.
Menu Path: Financial Mngmnt / SEtup / COdes
On the Codes screen, highlight Account Management on the left and then Bank Cash Accounts on the right under Options.
Click the Run button. The Bank Cash Accounts List screen opens.
Click the Add button. The Add/Edit Cash Accounts screen opens.
Enter a Cash Account Code of up to five characters (alpha or numeric or both) to represent this bank.
For example, for General Fund invoices and warrants enter CT10 to represent County Treasurer Fund 10 (General Fund), and etc.
Select the Bank Names.
You may assign a Bank Name to more than one Bank Cash Account.
Begin typing the bank name in the Bank Names EEL. Select the bank name from the list that appears.
Click on the Bank Names button. The Bank Names List screen opens:
From the Available Banks list, highlight the bank name you want to use.
Click the Select button.
Enter the Account Description (that is, General Accounting, Payroll, or etc).
Enter the Bank Account Number. This can be the bank’s account number assigned to this account. This is an optional field and used for your reference only.
Enter the Last Check # that you issued from this bank.
Skip over the Old Bank Number.
Select a Summary Code.
Begin typing the Summary Code in the Summary Code EEL. Select from the list that appears.
Click on the Summary Code button. The Summary Account List screen opens:
From the Summary Accounts list, highlight the Summary Account Code you want to use.
Click the Select button.
The summary account displays in the Account field and if applicable the Due To/From Fund information.
Click the OK button. The information is added to the Available Cash Accounts list.
Occasionally you may need to change Bank Cash Account information.
Menu Path: Financial Mngmnt / SEtup / COdes
On the Codes screen, highlight Account Management on the left and then Bank Cash Accounts on the right under Options.
Click the Run button. The Bank Cash Accounts List screen opens.
From the Available Cash Accounts list, highlight the Cash Account Code you want to change.
HINT: Use the Bank Cash Account lookup to quickly find the code.
Click the Edit button. The Add/Edit Cash Accounts screen opens.
Make your changes and click OK.
All information except the Cash Account Code can be changed.
You may delete a Bank Cash Account if you have not used it.
Menu Path: Financial Mngmnt / SEtup / COdes
On the Codes screen, highlight Account Management on the left and then Bank Cash Accounts on the right under Options.
Click the Run button. The Bank Cash Accounts List screen opens.
From the Available Cash Accounts list, highlight the cash account Code you want to delete.
Click the Delete button.
A Delete Code? screen opens asking if you want to delete the Bank Code.
Click the Yes button.
The cursor becomes an hourglass as it is searching for any existing records that use the Cash Account selected for deletion.
If the code is currently in use, the Delete Canceled screen opens indicating that it is in use on at least one Check Record File and cannot be deleted.
The code is deleted if it is not in use.
Click the OK button.
You can run a report of Bank Cash Accounts. Information including the Bank Name and Cash Account is available on the Cash Accounts report.
Menu Path: Financial Mngmnt / SEtup / COdes
On the Codes screen, highlight Account Management on the left and then Bank Cash Accounts on the right under Options.
Click the Run button. The Bank Cash Accounts List screen opens.
Click the Report button. The Bank Code Ranges screen opens.
As needed, enter a low and high Bank Code. Bank Cash Accounts within this range are included on the report.
If no range is set, all Bank Cash Accounts are included on the report.
Click the Print button. The Output Destination screen opens.
The system prompts you to select a print option. You can choose to print the reports to screen, to a printer, or to save the report for later viewing.
Click the OK button.
Version 01.04.07.0 &endash; 010234 PL 060904