Pay Record Import File Definition

2 Importing Pay Records

Import pay records after first using Pay Record Import File Definition to setup a file format for an existing pay record import file to use in WESPaC. The pay record import process validates the file definition, validates the import data, and then imports valid data.

1. Access the process from the following location:
   

2. 1. Click HUMAN RESOURCES.

   2. Click PAYROLL.

   3. Click UTILITIES.

2. Select Pay Record Update via Import. Either double-click your selection, or follow it by clicking RUN. The Pay Record Update via Import screen opens.

3. Select a file definition from the File Definitions display. Either double-click your selection, or follow it by clicking RUN. The Output Destination screen opens.

4. 1. Select an Output andPrinter from the listed options.

   2. Click OK to create the report.

4. Examine the Client File Definition Validation report to see if the arrangement is satisfactory. Look for error or warning messages at the bottom of the report.
   
   If errors exist, go back and make changes to the definition or make changes to your import file.
   
   If the import file has a heading row (record 1), you will have an error listed for each field for record 1.

5. Run the import process a second time to check whether errors still exist.

6. Close the Client File Definition Validation report once all errors have been corrected.

7. Review and close the Pay Record Update Specific Validation report.

8. This opens the List of Records that will be Added screen.

9. 1. The screen's Records to be Imported display shows yes in the Import column and a Status of OK for all records to be imported that did not produce errors. Records that had errors cannot be imported. (Records with errors show no in the Import column and a Status of Error.)

   2. To change the import status on a record, first highlight it and then click +ADD to switch the import status from no to yes or -REMOVE to switch the import status from yes to no.

   3. Click RUN to import selected records or CANCEL to exit. Error records are not imported.

   4. An Import Complete message, with the number of pay records updated, displays when the import is finished. Click OK to exit.

Page Updated 7/2010