|
|
|
|
|
|
|
Contents |
The Skyward system links payee names to Payroll and Accounts Payable warrants using the payee’s Name ID. The actual name associated with the Name ID is not stored in the database when warrants are created. This allows users of the system the opportunity to change the name associated with a warrant just before and after printing &endash; opening the possibility of fraud.
Use this audit to create a report of name changes of employees or vendors who receive payee warrants during any time period you select. Names are displayed if any portion of a first, middle, last, business, or organization name was changed during the dates you enter in the Date Range parameters and if the person, business, or organization received at least one payee warrant during the same time period. Audit reports create a before and after picture of name changes as well as identifying the staff member who entered each name change in the system.
Create either separate Accounts Payable or Payroll audit reports or both together in one report. Reports for both types may be created in SYSTEM ADMIN. Create Accounts Payable audits in the AP area, while Payroll audits may be run from either the PAYROLL or PROFILE areas.
The Washington State Auditor's Office expects districts to provide evidence that their procedures prevent fraudulent use of the system and to identify anyone who attempts fraud. Occasional use of this report is a good way for districts to enhance security and prevent fraud. It is also a tool allowing a state auditor to verify that a school district’s procedures are adequately uncovering potential fraud in the warrant creation process.
Page Updated 12/05