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Board Certification in the Payroll Process

Contents

1 Overview

2 How-to

 

2 Creating Payroll reports with a Board Certification header

Before doing this, your system administrator must first perform the following setup in System Admin. This will include the number of lines you specify for board signatures, and include the name of your County Treasurer and the name of the account:

Identify the number of  board signatures to include in the header.

  1. Click SYSTEM ADMIN.

  2. Click FINANCIAL MNGMNT.

  3. Click FM CONFIG to open the Financial/Human Resources Configuration screen.

  4. Click ACCOUNTS PAYABLE to open the Accounts Payable screen.

  5. Enter the Number of Board Signatures on Certification.

  6. Click OK to save this change or CANCEL to exit.

  7. Click CLOSE to exit the Financial/Human Resources Configuration screen.

Identify the County Treasurer name and the name of the account.  

  1. Click SYSTEM ADMIN.

  2. Click FINANCIAL MNGMNT.

  3. Click FM CONFIG to open the Financial/Human Resources Configuration screen.

  4. Click PAYROLL.

  5. Click GENERAL OPTIONS under Payroll Configuration.

  6. Click PAYROLL ACCOUNTS PAYABLE BANK to open the General Options screen.

  7. Select your County Treasurer from the list of Available Bank Cash Accounts.

    1. Select +ADD to add this account or EDIT to make changes. Be careful in identifying the following fields, as they are the source of the County Treasurer name and account used in the Board Certification header:

    2. BANK NAME: This should identify your County Treasurer (for example, "King County Treasurer").

    3. Account Desc.: Identify the exact account name (for example, "Accounts Payable Account").

    4. Click OK to save your changes.

  9. Click SELECT to select this account.

  10. Click OK to save this change or CANCEL to exit.

  11. Click CLOSE to exit the Financial/Human Resources Configuration screen.

Use the following steps to include a Board Certification header in a post verification report:

  1. Click HUMAN RESOURCES.

  2. Click PAYROLL.

  3. Click CUR. PAYROLL.

  4. Click POST-VERIFY, which opens the Post-Verify for Payroll Run Number screen. (Note: You may do this only after first running Payroll Calculate.)

  5. Enter a month, day, and year for the Board Date.

  6. Check the Board Certification option.

  7. Check the Run Individual Reports option, which opens the Run Individual Reports for Payroll Run Number screen.

  8. Click

    1. Select an Output and Printer from the listed options.

    2. Click OK to create the report.

Printer Options:

Page Updated 12/05