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The Accounts Payable Invoice Entry screen lists the invoices that are in the system. It is also the starting point for entering, editing, or deleting invoices. It is also where the posting of the invoices is done. Various Accounts Payable reports are available including the Invoice Listing report and Account # Sequence Report. For information on reports see the WESPaC Financial Management Accounts Payable Reports User’s Guide.
On the Accounts Payable Invoice Entry screen, there are a number of miscellaneous functions that can be established to aid in your entry of invoices and limit the invoices you want to see on the screen.
The Ranges button allows you to set and save user defined default parameters that limit the invoices seen on the Invoice Entry browse screen.
Options (?) on the Invoice Entry browse provides multiple functions:
The Quick Void option voids checks that have been updated based on the information from the original check. The system automatically builds the void invoice.
The Total Count option provides a quick and simple screen report of the total amount for invoices currently on the system, broken down by the current status for the type of invoice selected
The Data Retention on Add feature provides additional functionality, by user, to allow you to set certain fields to be automatically filled in during the invoice Add process.
The Add Invoice Parameters option lists a number of additional district default setup parameters to aid in the invoice entry process. Setting these parameters allows a district to further customize the entry process.
The Change Lock Status option allows you to remove batch locks that were created due to improperly exiting the accounts payable entry process (for example, system lock, power failure, and etc.).
Invoice Options (on the Invoice screen):
The Change Lock Status option is also available from an individual invoice. This also allows you to remove batch locks that were created due to improperly exiting the accounts payable entry process (i.e. system lock, power failure, etc.).
The Update Dates option is available from an individual invoice. It displays who and when the invoice and the check that paid the invoice were updated.
The Change Claim Number option is only available if the Claim number was entered on the invoice. Claim numbers are not currently a Washington function.
Version 0101.04.07.0 &endash; 010234 PL 060904