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Create County Treasurer Information

Contents

1 Overview

2 Warrant Register Report

3 How-to

4 ASCII File Format

5 Tables Diagrams (1)

6 Tables Diagrams (2)

 

3 Creating or Recreating Information for County Treasurer

The payroll process must be completed, including printing checks, before this process can be run.

Add a run number to create a Payroll file.

 

Select employees to be paid.

 

Calculate the Payroll.

 

Validate paycheck information in the Check Register.

 

Print Checks.

 

 

Create Information for County Treasurer

  1. Click HUMAN RESOURCES.

  2. Click PAYROLL.

  3. Click CUR. PAYROLL.

  4. Click CREATE INFO FOR C.T.

  5. Click Create Info for County Treasurer. Either double-click your selection, or follow it by clicking RUN.

  6. Select +ADD if you are creating a new range of MICR numbers or EDIT to make changes to an existing range. (Select DELETE to remove an existing range or RESET to restore any existing values.)

  7. Enter the Beginning MICR and Ending MICR numbers.

  8. Select the +ADD & AGAIN button to enter an additional range if all of the MICR numbers are not consecutive. (For example, a range of MICR numbers 8545-547 and 8549-550.)

  9. Click OK once all numbers have been entered, or CANCEL to exit.

  10. The Warrants Printed display shows the check ranges you selected. Check the desired Output Options:

    • Electronic File: Check this only if you want to create the electronic file to send to the County Treasurer. Do not check this if you plan to make further changes before sending the file.

    • Warrant Register: Check this to create a printable report of your warrants.

  12. Click RUN to create the Output Options you selected, or CANCEL to exit.

  13. Select an Output and Printer from the listed options, if you are creating a warrant register.

  14. Click OK to create the report.

Printer Options:

  1. The following message appears after the report has printed (or after closing the report, if you viewed it on screen) if you selected the option of creating an electronic file: "The electronic file for the County Treasurer has been successfully created."

Recreate Information for County Treasurer

  1. Click HUMAN RESOURCES.

  2. Click PAYROLL.

  3. Click CUR. PAYROLL.

  4. Click CREATE INFO FOR C.T.

  5. Click Recreate Info for County Treasurer. Either double-click your selection, or follow it by clicking RUN.

  6. Select a warrant run from the display.

  7. Check the desired Output Options:

    • Electronic File: Check this only if you want to create the electronic file to send to the County Treasurer. Do not check this if you plan to make further changes before sending the file.

    • Warrant Register: Check this to create a printable report of your warrants.

  9. Click RUN to create the Output Options you selected, or CANCEL to exit.

  1. Select an Output and Printer from the listed options, if you are creating a warrant register.

  2. Click OK to create the report.

Printer Options:

  1. The following message appears after the report has printed (or after closing the report, if you viewed it on screen) if you selected the option of creating an electronic file: "The electronic file for the County Treasurer has been successfully created."

System Admin MICR District field setup: This field must be set to "Yes" before the process may be used. (System Administrator access is required to do this.)

Page Updated 5/04

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