Modify Crosswalk Codes

1 Overview

Account descriptions, or dimensions, are the part of an account code used for a specific purpose, such as to associate the posted financial activity to a fund, to a location, or to a program. Account codes contain multiple dimensions, which provide a means to select and sort accounting data into meaningful groups for information purposes. Accounts reportable to OSPI include nine specific dimensions.

Additional Steps to Complete:

• Step 1B: Validate Crosswalk Descriptions

  Step 1A -- Create Account Descriptions The first step in creating new crosswalks is to link each district account description, or dimension, to an equivalent state reporting value. The goal is for each district-defined dimension value to reference one, and only one, state value. Each state value may be referenced by many district-defined dimension values. The state dimension values are stored in the System Crosswalk Codes (WA001SysXwalkCodes) table. This table is maintained by WSIPC and contains current values consistent with OSPI standards.   Use this program when You are not cloning crosswalk accounts and descriptions from a previous year. (Use Clone Crosswalks for Fiscal Year, followed by Clone Crosswalk Accounts for Fiscal Year if cloning.) You prefer to manually link descriptions to compliant state reporting values. (Alternately, you may use the Create Crosswalk Descriptions program, where the system mass creates district description values to compliant state reporting values, based upon the OSPI reportable positions of account dimensions.) You have one or more blank crosswalk values to manually link after either cloning from a previous year or having the system mass create description values.

Use the Validate Crosswalk Codes program to validate that each district account has a valid crosswalk account for the selected fiscal year, with the nine required dimensions for state reportable fund types as recognized by OSPI. This process should be repeated until all exceptions are eliminated. Completion sets the first "flag", Valid Descriptions, to"Yes"

Page Updated 12/05

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