New Hire Report for Washington

Contents

1 Overview

2 Sample Report

3 Extract File Layout

Field/Value

Start Position

End Position

Field Length

Description or Special Rules

Employee First Name

1

15

15

N/A

Employee Middle Initial

16

16

1

Use first initial only

Employee Last Name

17

40

24

Hyphens are okay

Employee Address Line 1

41

80

40

N/A

Employee Address Line 2

81

120

40

Optional

Employee Address Line 3

121

160

40

Optional

Employee City

161

184

24

N/A

Employee State

185

186

2

Two-letter Postal Service abbrev.

Employee Zip Code

187

195

9

Nine digits without hyphen

Employee Foreign Country Code

196

197

2

Optional

Employee Foreign Country Name

198

222

25

Optional

Employee Foreign Country Postal Code

223

237

15

Optional

Employee Social Security Number

238

246

9

No hyphens

Employee Date of Birth

247

254

8

CCYYMMDD Example: 19621230

Employer Name

255

278

24

Employer business name

Employer Address Line 1

279

318

40

N/A

Employer Address Line 2

319

358

40

Optional

Employer Address Line 3

359

398

40

Optional

Employer City

399

422

24

N/A

Employer State

423

424

2

Two-letter Postal Service abbrev.

Employer Zip Code

425

433

9

Nine digits without hyphen

Employer Federal ID Number

434

442

9

No hyphens

Employee Date of Hire*

443

450

8

CCYYMMDD Example:

20120103

File Creation Date

451

458

8

CCYYMMDD Example: 20120112

459

499

41

Future expansion

Reporting Method

500

500

1

Code 9 = Electronic Reporting