Release Notes

Food Service

Release:

Version 05.14.02.00.04, March 19, 2014 - addendum release

Feature:

Verification Collection Report

Change:

  1. Corrected the report to count students excluded from random verification selection in the correct sections.

  2. Added a warning report to list students with an application marked to exclude them from verification.

Reason:

The report was counting students in the wrong sections when an application for Free and Reduced Price Meals flagged them as excluded from the random verification selection.  

Menu:

Student Management\Food Service\PM\VE\VR\SU

 

Release:

Version 05.13.10.00.10, January 29, 2014 - addendum release

Feature:

Verification Collection Report

Change:

The report was updated to count students and applications consistently, even when discrepancies exist. If there are multiple students in the same family with different F/R Reason Codes, the program will select the student alphabetically based on the Student Key to determine which category to count them in.  However, if one of the discrepancies is a foster child, the student will be counted separately from the rest of the family.

Reason:

When multiple students from the same family were included on the Discrepancies Report, the counts may have been changing.

Menu:

Student Management\Food Service\PM\VE\VR\SU

 

Release:

Version 05.13.10.00.09, January 15, 2014 - addendum release

Feature:

Verification Collection Report

Change:

Added a sub-section in Section 5-8 to indicate counts of students in the verification sample that changed to free.

Reason:

Previously, students that changed to free were omitted from Section 5-8.

Menu:

Student Management\Food Service\PM\VE\VR\SU

 

Release:

Version 05.13.06.00.11, October 16, 2013

Feature:

Food Service Household Application for Free & Reduced Price Meals

Change:

Updated Part 1 of the online application so that Basic Food, TANF and FDPIR are broken out in separate eligibility categories.

Reason:

In accordance with changes made to the 2013-2014 Household Application for Free and Reduced Price Meals, OSPI Bulletin B015-13.

Menu:

Family Access\Food Service\Applications

 

Release:

Version 05.13.06.00.10, October 7, 2013

Feature:

Verification Collection Report

Change:

The Verification Collection Report, formerly the Verification Summary Report, has been updated in conjunction with Washington Free/Reduced Reason Codes.

Reason:

In accordance with Federal and State Reporting requirements.

Menu:

Student Management\Food Service\PM\VE\VR\SU

 

Release:

Version 04.10.06.02.08, December 4, 2010

Feature:

Food Service State Claim Report

Change:

Program logic has been updated to page-break to new page if line count exceeds current page length.

Reason:

State Claim was not displaying all of the results for a large district.

Menu:

WS\FS\RE\WA\NS

 

Release:

Version 04.10.06.00.00, August 14, 2010

Feature:

Food Service - Pre-Load Federal Income Guidelines

Change:

Added an option to automatically load the Federal Income Eligibility Guidelines for the Food Service Free and Reduced program.

Reason:

Eliminate the need to enter the same information multiple times.

Menu:

WS\FS\PS\CO\IE

Implementation Notes:

When the user select the new button Load Federal Guidelines for the 2010-2011 school year, it will have the same values as that of the 2009-2010. This is per recommendation by OSPI since the Income Eligibility Guidelines for school year 2010-2011 have not yet been posted by the Federal Government.  This will be in effect until further notice.

 

Release:

Version 04.10.01.01.01, June 5, 2010

Feature:

Food Service

Change:

Update the Food Service Year-End processing to log the purchase deletion when the Keep This Year’s Purchases and Payments option is not checked.

Reason:

The deletion of purchase transactions during the Food Service Year-End processing is not being logged at all.

Menu:

WS\FS\PS\UT\YE

 

Release:

Version 04.10.01.01.00, May 8, 2010

Feature:

Food Service

Change:

Added the Consent to Share F\R Information to the Data Mining.

Reason:

Provides the ability to run Data Mining reports using this data.

Menu:

WS\ ST\DM

 

Release:

Version 04.10.01.00.00, April 10, 2010

Feature:

Food Service

Change:

Changed the label name of the Health Insurance Info Signature to Consent to Share F\R Information on the various Food Service screens.

Reason:

This requirement of this field has changed. It is now used to indicate if the parent or guardian consented to sharing of information for Free and Reduced-Price meals.

Menu:

Web

WS\ ST\PR\Food Service

PaC

SM\FS\PM\MP\Payor Application

SM\FS\PM\MP\Customer Information\Update Lunch Code\Price Category

SM\FS\PM\MA\Payor Application

SM\FS\PM\MA\Customer Information\Update Lunch Code\Price Category

SM\FS\PM\MC

SM\ ST\PR\Food Service\Customer Information\Update Lunch Code\Price Category

 

Release:

Version 04.09.06.00.01, August 15, 2009

Feature:

Food Service Purchase Transaction Log

Change:

If a purchase transaction is modified where the quantity becomes zero, it is no longer being logged as a delete.

Menu:

Student Management\Food Service\Reporting\Purchase Transaction Log  or Payment Transaction Log

 

Release:

Version: 04.09.02.00.01, April 4, 2009

Feature:

Food Service Transaction Log

Change:

  1. Food Service Transaction Log Reports can now be run for multiple years.

  2. The Food Service Year End process has been modified to retain one year of Transaction Logs if the users have not selected the Maintain 7 years of Transaction Logs option.

  3. If a purchase transaction is modified where the quantity becomes zero, the transaction log treats it as a delete.

Reason:

Correct outstanding issues relating to the Food Service transaction logging process.

Menu:

Student Management\Food Service\Reporting\Purchase Transaction Log  or Payment Transaction Log

Student Management\Food Service\Utilities\Year End

Student Management\Food Service\Purchase Entry\Purchase Maintenance

 

Release:

Version 04.08.10.00.01, December 6, 2008

Feature:

Free\Reduced Reason Codes Screen

Change:

In Web Access, for districts that use the Food Service module, Skyward has updated the Free\Reduced Reason Codes screen so that reason codes which are out of date cannot be selected.  The screen is accessed via the Food Service tab for a student.  

Reason:

The CSRS Data Manual for 2008-2009, data element 33 - Free\Reduced-Price Meal Eligibility Status - identifies two reason codes as "currently not in use."  Those codes are "6 - Free via Medicaid direct certification" and "12 - Reduced price via Medicaid direct certification."  They are no longer available for selection on the Free\Reduced Reason Codes screen if the entity school year is 2008-2009.

Menu:

WA\Student Management tab\ST\ST\Food Service\Add or Edit

and

WA\Student Management tab\ST\PR\Food Service\Add or Edit

Implementation Notes:

This screen change was made in WESPaC in the October 2008 standard release.

This screen change in Web Access will be made for districts that do not use the Food Service module in a future release.

 

Release:

Version 04.08.10.00.01, December 6, 2008

Feature:

Food Service Payor Application Report

Change:

On the Payor Application and Prior Year Applications reports, add an option to filter report by F\R Reason Code.

Reason:

To meet the Washington State Reporting requirement to report the reason for students with free and reduced proce meal eligibility.

Menu:

Student Mngmnt\Food Service\Payor\customer\Maintain Payor Application\Report\Payor Application

Student Mngmnt\Food Service\Payor\customer\Maintain Payor Application\Report\Prior Year Payor Applications

 

Release:

Version 04.08.10.00.01, December 6, 2008

Feature:

Food Service F\R Reason Code Corrections

Change:

  1. When adding a new Customer Food Service Control Record, display the warning message that the record might be out of sync.

  2. Correct the logic when the F\R Reason Code becomes sensitized based on the Lunch Code value.

Reason:

  1. To be consistent from all access points where the control record is being added.

  2. F\R Reason Code should always be sensitized when the Lunch Code value is "F" or "R."

Menu:

Student Mngmnt\Food Service\Payor\customer Main.\Maintain Payor\Customer\Edit Cust\Update Lunch Code\Price Category

-- OR --

Student Mngmnt\Food Service\Payor\customer\Maintain Payor Application\Edit Cust\Update Lunch Code\Price Category

-- OR --

Student Mngmnt\Food Service\Payor\customer\Maintain Customer Control Information\Edit Cust\Update Lunch Code\Price Category

-- OR --

Student Mngmnt\Student\Food Service\Edit\Edit Lunch Code\Price Category

 

Release:

Version 04.08.10.00.01, December 6, 2008

Feature:

Customer Food Service Transaction History Screen

Change:

On the Customer’s Food Service Control Record Change History browse screen, display the Lunch Type value to the right of the Lunch code column.

Reason:

This will aid the school district in tracking lunch type changes particularly when doing retroactive claims.

Menu:

Student Mngmnt\Food Service\Payor\customer Main.\Maintain Payor\Customer\Edit Cust\Update Lunch Code\Price Category\History

-- OR --

Student Mngmnt\Food Service\Payor\customer\Maintain Payor Application\Edit Cust\Update Lunch Code\Price Category\History

-- OR --

Student Mngmnt\Food Service\Payor\customer\Maintain Customer Control Information\Edit Cust\Update Lunch Code\Price Category\History

-- OR --

Student Mngmnt\Student\Food Service\Edit\Edit Lunch Code\Price Category\History

-- OR --

Student Mngmnt\Student\Food Service\Control\History

 

Release:

Version 04.08.10.00.01, December 6, 2008

Feature:

Food Service Payment Transaction Log

Change:

Assign the same transaction id to the payment transaction log no matter which information is changed.

Reason:

A different transaction id is being assigned to the payment transaction log if the payment date is updated. The intent of the transaction id is to be able to identify transaction log belonging together. If the transaction id is different from the original transaction, it presents a challenge understanding the transaction log report.

Menu:

Student Mngmnt\Food Service\Payments

 

Release:

Version 03.07.10.01.04, May 10, 2008

Feature:

Food Service Free\Reason Code

Change:

  • Add the F\R Reason Code to the Food Service screens that display the lunch code

  • Update labels and alerts that display "WA Reason Code" to instead display "F\R Reason Code"

Reason:

To meet the Washington State Reporting requirement to report the reason for students free and reduced price meal eligibility.

Menu:

Student Management\Food Service\Payor Customer Maintenance\Maintain Payor\Customer,

-- OR --

Student Management\Food Service\Payor Customer Maintenance\Maintain Payor Application,

-- OR --

Student Management\Food Service\Payor Customer Maintenance\Maintain Customer Control Information,

-- OR --

Student Management\Student\Food Service

 

Release:

Version 03.07.10.01.04, May 10, 2008

Feature:

Food Service Check Deposit Report

Change:

When the new option, "Use Cash Payment Flagging," is checked from the Food Service Subsystem configuration screen, the "Other Than Numeric" option will not display on the Check Deposit Report parameter screen. It will instead display the Cash Payment and Check Payment options.

Reason:

The user has to select the "Other than Numeric" in order for the Cash Payment and Check Payments options to print correctly.

Menu:

Student Management\Food Service\Payments\Reporting\Reports\Check Deposit Report

 

Release:

Version 03.07.10.01.04, May 10, 2008

Feature:

Food Service Payments

Change:

On Add of Payments, default the Cash Payment flag to not checked.

Reason:

Payments entered through this screen are typically in the form of check.

Menu:

Student Management\Food Service\Payments\Entry By Payor\Add,

-- OR --

Student Management\Food Service\Payments\Entry By Cafeteria\Add,

-- OR --

Student Management\Food Service\Payments\Entry By Date\Add,

-- OR --

Student Management\Food Service\Payments\Entry By Customer\Add

 

Release:

Version 03.07.10.01.02, April 5, 2008

Feature:

Food Service Check Deposit Report

Change:

Options to generate Cash Payments or Check Payments totals are now available.  The "Include "other than numeric' Check Numbers" should still be checked in order to include payments with non-numeric checks even though they are flagged as cash.

Reason:

 

The Check Deposit Report was modified to have separate cash and check totals. However, the option to select which totals to report on was not available.

Menu:

Student Management\Food Service\Payments\Reporting\Reports\Check Deposit Report

 

Release:

Version 03.07.10.01.02, April 5, 2008

Feature:

Food Service Wand Entry - Cur Due

Change:

The cash payment flag is now being set to true for those payments entered through the Wand Entry screen Cur Due button.

Reason:

 

Payments entered this way are usually in the form of cash. Correction to defect #204256.

Menu:

Student Management\Food Service\Purchase Entry\Wand Entry\Curr Due

 

Release:

Version 03.07.10.01.02, April 5, 2008

Feature:

Food Service Subsystem Configuration

Change:

A new Audit option has been added to the Food Service subsystem configuration screen that will allow district to "Keep Transaction Log Records for 7 years Before Purging During Year End Process."

Reason:

 

All prior year records are deleted during the Food Service year end process. SAO recommends that at least 7 years of data should be saved for audit purposes.

Menu:

System Admin\Student Management\SM Config\Subsystem Configuration\Food Service

 

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