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Cash Accounts are used in Financial Management and Human Resources. The option appears in both systems and gives access to the same table. Use this option to set up multiple cash accounts to represent all of your physical bank accounts. You can set up more than one cash account to reference one physical account if, for instance, you wish to track certain transactions within an account. For example, you might set up separate budgetary and payroll cash accounts even though the money flows through the same account at the bank.
Set up Bank Names before creating Cash Accounts. Bank Names are referenced in Cash Accounts.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Cash Accts
On the Bank Cash Accounts List screen, click the Add button. The Add/Edit Cash Accounts screen opens.
Enter the Cash Account Code. Up to 5 characters (alpha/numeric) for this bank. Ex: BNK01, or GEN.
Select the Bank Name to be associated with this Cash Account.
Begin typing the Bank Name code in the Bank Names EEL. Select the Bank Name from the list that appears.
Click on the Bank Names button. The Bank Names List screen opens.
From the Available Banks list, highlight the bank’s Name Key code you want to use.
Click the Select button.
Enter the Account Desc. [ex: General Checking, or Payroll Account]
Enter the Bank Account Nbr. This is an optional field and used for your reference only. It is the account number assigned to this account by the bank.
Select the Account Type from the drop down list.
Prenote Date is used in Human Resources for direct deposit and is not available via Financial Management setup.
Enter the Last Check # issued from this account.
Skip Old Bank Number unless you need to tie two bank Cash Account Codes together.
Select a Summary Code.
Begin typing the Summary Code in the Summary Code EEL. Select the Summary Code from the list that appears.
Click on the Summary Code button. The Summary Account List screen opens.
From the Summary Accounts list, highlight the summary account code you want to use.
Click the Select button.
The Account and Due To/From Fund fields are populated from the Summary Code selected.
Click the OK button.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Cash Accts
On the Bank Cash Accounts List screen, from the Available Cash Accounts list, highlight the cash account code you want to change.
Click the Edit button. The Add/Edit Cash Accounts screen opens.
Make any changes as necessary. All fields except the Cash Account Code can be changed.
Click the OK button to return to the Bank Cash Accounts List screen.
You cannot delete a Cash Account if it is in use.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Banks
On the Bank Cash Accounts List screen, from the Available Cash Accounts list, highlight the Cash Account code to be deleted.
Click the Delete button.
The Delete Code? screen opens asking if you are sure you want to delete the Bank Code.
Click the Yes button.
NOTE: If the Cash Account is being used it cannot be deleted. Delete Canceled screen opens indicating that it is in use.
You can run a Cash Accounts report containing information on the setup of the cash accounts.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Cash Accts
On the Bank Cash Accounts List screen, click the Report button. The Bank Code Ranges screen opens.
As needed, enter a low and high Bank Cash Account Code. Bank Cash Accounts within this range are included on the report.
Click the Print button. The Output Destination screen opens.
The system prompts you to select a print option. You can select to print the reports to screen, to a printer, or to save the report for later viewing.
Click the OK button.
Version 01.06.00.0 &endash; 010229 &endash; PL 022504