Chart of Accounts Setup Codes

Contents

Introduction

Account Description

Bank Names

Cash Accounts

Summary Accounts

Budget Types

Category Codes

Group Codes

Category Codes | ADD | EDIT | DELETE | REPORT |

Category Codes associate accounts with other related accounts. They can be used on report filters, fund verification and account clearance. They are optional.

 

Adding a Category

Menu Path: Financial Mngmnt / Account Mngmt / COdes / CaTegory

  1. On the Category List screen, click the Add button. The Category Entry screen opens.

  2. Enter the Category code. Up to eight alpha/numeric characters.

  3. Enter a Description.

  4. Enter a Short Desc.

  5. Click the OK button to return to the Category List screen.

Editing a Category Code

Menu Path: Financial Mngmnt / Account Mngmt / COdes / CaTegory

  1. On the Category List screen, from the Category Codes list, highlight the Category code to change.

  2. Click the Edit button. The Category Entry screen opens.

  3. Make the necessary changes. You cannot change the Category code.

  4. Click the OK button to return to the Category List screen.

Deleting Category Codes

You may delete a Category code even if it is being used. If the Category code is deleted it does not prevent processing.

Menu Path: Financial Mngmnt / Account Mngmt / COdes / CaTegory

  1. On the Category List screen, from the Category Codes list, highlight the Category code to delete.

  2. Click the Delete button.

  3. A Question screen opens asking if you are sure you want to delete the code.

WARNING: Codes may be deleted even if they are being used.

  1. Click the Yes button to delete the code and return to the Category List screen.

Report of Category Codes

Menu Path: Financial Mngmnt / Account Mngmt / COdes / CaTegory

  1. On the Category List screen, click the Report button. The Range screen opens.

  2. As needed, enter a low and high Code. Category codes within this range are included on the report.

  3. Click the Print button. The Output Destination screen opens.

The system prompts you to select a print option. You can select to print the reports to screen, to a printer, or to save the report for later viewing.

  1. Click the OK button.

  2. Click the Close button to return to the Category List screen.

Version 01.06.00.0 &endash; 010229 &endash; PL 022504

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