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Summary Accounts establish the default offset accounts used throughout WESPaC Financial Management. These accounts rarely change. These accounts are populated during conversion.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Sum. Acct.
On the Summary Account List screen, uncheck the Show All Summary Accounts checkbox.
From the Summary Account Type Filter frame, check the Summary Account Type to add.
Click the Add button. The Account Code Entry screen opens.
Enter the Account Summary code.
Enter the Description of the code.
Tab to or click in the Account field. The Account Number Entry screen opens.
NOTE: Fund is **. This is a "wildcard" for fund so that the account can be used for all funds.
Enter the individual account dimensions you want to use.
Optionally click the Acct button and highlight the account you want to use from the Available Accounts list. Click the Select button.
Click the OK button to return to the Account Code Entry screen
Click the OK button to return to the Summary Account List screen.
If this is to be the default Summary Account, check the Default Account checkbox. This sets the selected summary code as the default offset account for the selected summary account type.
An "*" is placed in the column between Code and Summary Description on the Summary Accounts list.
The Change Summary Account Default screen opens indicating that you are about to change the current default account and asking if you want to change the default.
Click OK if you do or Cancel if you do not to return to the Summary Account List screen.
It is rare that a Summary Account needs to be changed.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Sum. Acct.
On the Summary Account List screen, uncheck the Show All Summary Accounts checkbox.
From the Summary Account Type Filter frame, check the Summary Account Type to be changed.
From the Summary Accounts list, highlight the summary account code to be changed.
Click the Edit button. The Account Code Entry screen opens.
Make any necessary changes. You cannot change the Account Summary code.
Click the OK button to return to the Summary Account List screen.
If this is to be the default Summary Account, check the Default Account checkbox. This sets the selected summary code as the default offset account for the selected summary account type.
An "*" is placed in the column between Code and Summary Description on the Summary Accounts list.
The Change Summary Account Default screen opens indicating that you are about to change the current default account and asking if you want to change the default.
Click OK if you do or Cancel if you do not to return to the Summary Account List screen.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Sum. Acct.
On the Summary Account List screen, uncheck the Show All Summary Accounts checkbox.
From the Summary Account Type Filter frame, check the Summary Account Type to be deleted.
From the Summary Accounts list, highlight the summary account code to be deleted.
Click the Delete button.
The Delete Confirmation screen opens asking if you want to delete the summary account.
WARNING: Codes may be deleted even if they are being used.
Click the Yes button to delete the summary account and return to the Summary Account List screen.
You can run a report of the summary accounts.
Menu Path: Financial Mngmnt / Account Mngmt / COdes / Sum. Acct.
On the Summary Account List screen, click the Report button.
To print all Summary Accounts, leave the Show All Summary Accounts checkbox checked.
To print only a single Summary Account Type, uncheck the Show All Summary Accounts checkbox. From the Summary Account Type Filter frame, check the Summary Account Type on which to report.
The Range screen opens.
As needed, enter a low and high Code. Summary Accounts within this range are included on the report.
Click the Print button. The Output Destination screen opens.
The system prompts you to select a print option. You can select to print the reports to screen, to a printer, or to save the report for later viewing.
Click the OK button.
Click the Close button to return to the Summary Account List screen.
Version 01.06.00.0 – 010229 – PL 022504