Chart of Accounts Setup Codes

Contents

Introduction

Account Description

Bank Names

Cash Accounts

Summary Accounts

Budget Types

Category Codes

Group Codes

Group Codes | ADD | EDIT | DELETE | REPORT |

Group code levels are used to associate an account with other related accounts, such as construction expenses. When you print reports, you can select by group to report on related items. The group code can be set up or changed at any time.

 

Group code labels are user defined and are set up in PaC Finance System Administration. You have the option to set up one to three levels.

 

Once the setup is complete, you can assign the group code to the account via the Chart of Accounts.

 

In the reporting area you have the option to set up a report based on group codes under the Filter button. The group code itself does not appear on the report; it is an internal sorting option.

 

Group Codes can be used on report filters, fund verification and account clearance. They are optional.

 

Adding a Group Code

Menu Path: Financial Mngmnt / Account Mngmt / COdes / Grp. Codes

  1. On the Level Options screen, highlight the Level to which you want to add the Group code.

  2. Click the RUN button. The Level List screen opens.

  3. Click the Add button. The Level Entry screen opens.

  4. Enter the Code.

  5. Enter the Description.

  6. Enter the Short Description.

  7. Click the OK button.

Updating a Group Code

Menu Path: Financial Mngmnt / Account Mngmt / COdes / Grp. Codes

  1. On the Level Options screen, highlight the Group Code Level in which the code you want to change is located.

  2. Click the RUN button. The Level List screen opens.

  3. From the Level list, highlight the code you want to change.

  4. Click the Update button.

  5. Make any necessary changes. You cannot update the Code.

  6. Click the OK button.

  7. Click the Close button to return to the Level Options screen.

Deleting a Group Code

Menu Path: Financial Mngmnt / Account Mngmt / COdes / Grp. Codes

  1. On the Level Options screen, highlight the Group Code Level in which the code you want to delete is located.

  2. Click the RUN button. The Level List screen opens.

  3. From the Level list, highlight the code you want to delete.

  4. Click the Delete button.

  5. A Question screen opens asking if you want to delete the code.

WARNING: Codes may be deleted even if they are being used.

  1. Click the Yes button to delete the code and return to the Level List screen.

  2. Click the Close button to return to the Level Options screen.

Report of Group Codes

Menu Path: Financial Mngmnt / Account Mngmt / COdes / Grp. Codes

  1. On the Level Options screen, highlight the Group Code Level on which you want to report.

  2. Click the RUN button. The Level List screen opens.

  3. Click the Report button.

  4. As needed, enter a low and high Code. The selected Level’s Group codes within this range are included on the report.

  5. Click the Print button. The Output Destination screen opens.

The system prompts you to select a print option. You can select to print the reports to screen, to a printer, or to save the report for later viewing.

  1. Click the OK button.

  2. Click the Close button to return to the Level List screen.

  3. Click the Close button to return to the Level Options screen.

Version 01.06.00.0 &endash; 010229 &endash; PL 022504

Top