Report Topics

Check Processing

Contents

1 Overview

2 Check Register

3 Check Summary

4 Print Vouchers

5 Print Checks

6 Update

7 Log

 

1 Overview

The Check Processing Options screen contains the following seven options. The first of them, creating a Check Register, must be done before it is possible to do any of the others. The following links open pages summarizing each part of the process, with special information for Washington users. Each page is also linked to more complete information in Skyward's PaC Guide:

 

  1. Create a Check Register:  This is required before any of the other options may be selected. Invoices must be updated and have a status of "Open" before you can create a check to pay for an invoice. You may run this process as often as needed until checks are printed, processing either all the batches updated since your last run, or selecting a single updated batch of invoices. After checks have been printed, this button is disabled until the register is updated or the print flag is reset. Only one check register can exist at any time.

  2. Check Summary reports: Create optional check summary reports after the check register has been created. You may include a Board Certification section as the first section of the report.

  3. Vouchers: Use this option for printing vouchers. Vouchers contain a section of certification text at the bottom of the last page of each voucher, including a signature line for the district auditing officer.

  4. Print Checks: Print checks contained in the check register.

  5. Reprint: Allows checks in the check register to be restarted and reprinted. Enabled after checks have been printed.

  6. Update: Update check history, invoices, and vendor files. This should be done only after checks have been printed. Checks cannot be printed if this is done first.

  7. Log: Displays a log of actions taken within the check register including printing, reprinting and voiding checks. Provides an audit trail for better security and control of checks.

Important Note: For districts providing reconciliation information to their County Treasurer, the Create Information for County Treasurer option on the Accounts Payable menu must be performed before the update can be done.

Page Updated 1/08

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