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This includes the definitions and calculations used to determine if a student’s unexcused absence counts as a full day.
Calculate Periods in a Day:
The Calendar Master defines the maximum number of periods in a school day. (CALENDAR-MASTER.CAL-DEF-PRDS-PER-DAY-MAX). The Calendar Master assigned to a student is found on the Student E/W record. The student’s calendar may be the default calendar for the entity or a different calendar if the entity uses multiple calendars.
Number of Periods Absent to count as a Full Day’s Absence:
The report uses the value defined in the Full Day's Period Absent on the Calendar Detail Maintenance Table. Skyward uses the Half Day's high range value to compute the Full Day's lower range value by adding one period to the Half Day High field value. (CALENDAR-DETAIL.CAL-PRDS-IN-HALF-DAY-HI + 1).
For example, if the value in the Half Day high range is three periods, the system computes a value of four periods as the minimum number of periods a student would have to miss to be counted as a Full Day's Absence.
The Maximum Periods from the Calendar Master supplies the Calendar Detail Full Day’s absence upper range value.
Calculate the Full Days Absence Ratio:
Calculate the "Full Day Absence" ratio by dividing the number of periods which define a full day absence by the maximum number of periods in a school day. For example, if there are a maximum of six periods in a day and four periods absent defines a full day absence, then a ratio of 4/6 is used to determine absence for each school day in the calendar.
Check Daily Period Detail:
Loop through each day in the calendar that falls within the report date range. Determine the number of periods for the specific calendar day being checked, as defined in Calendar Day Maintenance. This screen allows the school to define a "short" day, or a day in which attendance is taken for less than the normal number of periods. Within the table Calendar-day, a value of "Y" in each CAL-DAY-PRDS-MEET[ ] field denotes that the period is included in the attendance calculation.
Determine if the Absence is Unexcused:
If a student has unexcused absences for one or more periods on a given day (STUDENT-ATND-DETAIL.ATND-DATE), compare the total number of periods for which the student was unexcused to the number of periods for that day. If that ratio is equal to or greater than the "full day absence" ratio, the student is determined to have a full day's unexcused absence.
Count a Student’s Unexcused Absences:
If a student has attendance detail for one or more periods on a given day (STUDENT-ATND-DETAIL.ATND-DATE), the report looks at the Absence Category assigned to each Absence Type code to determine if the attendance detail counts as an unexcused absence.
Each Absence Type code with an Absence Category code of "U" or Unexcused is counted. (ATND-ABSENCE-TYPE.AAT-EXC-UNEXC-TAR-OTH = "U"). The report loops through each student’s attendance record for each calendar day in the range and calculates the number of periods that count as an unexcused absence.
Page Updated 5/05