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This includes the definitions and calculations used to determine if a student’s unexcused absence counts as a full day.
The Calendar Method is defined in the Calendar Master Maintenance table. The Schedule Method or "S" value uses data values defined in the Entity’s Default Calendar to compute the percentage of a day that counts as a Full Day’s Absence.
The following definitions and calculations are used to compute the Full Day Absence Ratio:
Calculate Periods in a Day:
The Schedule Method uses values defined in the Entity’s Default Calendar to compute a Full Day Absence Ratio. The Default Calendar for an Entity is defined in the Calendar Descriptions Maintenance table.
The calculation uses the maximum number of periods defined in the Entity Default Calendar’s Calendar Master (CALENDAR-MASTER.CAL-DEF-PRDS-PER-DAY-MAX). If "Use Zero Mod" and "Include in Count" are both set to "Y" on the calendar master screen (SM\CO\DC\CA\CC), the zero period will also be included.
Number of Periods Absent for a Full Day’s Absence:
The report uses the value defined in the Full Day's Period Absent on the Calendar Detail Maintenance table. Skyward uses the Half Day's high range value to compute the Full Day's lower range value by adding one period to the Half Day High field value (CALENDAR-DETAIL.CAL-PRDS-IN-HALF-DAY-HI + 1).
The Maximum Periods from the Calendar Master supplies the Calendar Detail Full Day’s absence upper range value.
Calculate the Full Day’s Absence Ratio:
The "Full Days Absence" ratio is the Minimum Number of Periods that count as a Full Day's Absence divided by the Maximum Number of Periods in a day as defined in the Entity Default Calendar Master.
For example, if being absent four periods is defined as a Full Day’s Absence and the Maximum Periods per Day is six, then the Full Day's Absence ratio is 4/6 or .667.
Count the Student’s Unexcused Absences:
If a student has attendance detail for one or more periods on a given day (STUDENT-ATND-DETAIL.ATND-DATE), the report looks at the Absence Category assigned to each Absence Type code to determine if the attendance detail counts as an unexcused absence.
Each Absence Type code with an Absence Category of "U" or Unexcused is counted. The report loops through each student attendance record for each calendar day in the range and calculates the number of periods that are identified as an unexcused absence (ATND-ABSENCE-TYPE.AAT-EXC-UNEXC-TAR-OTH = "U").
Unexcused absences that are consecutive for 20 days or more will not be included in the reporting count because after 20 days the student is considered withdrawn. If a student has consecutive unexcused absences and an alternate schedule, the student must have a current calendar that matches their alternate schedule. Otherwise, if a student has a MWF schedule and the calendar selected for the student has the same week defined as MTWRF, Tuesdays and Thursdays will cause a break in the string of consecutive unexcused absences and the absences will be counted and reported.
Calculate the Student’s Unexcused Daily Ratio:
The Schedule Method looks at the Student’s actual schedule for each day there is an unexcused absence. The Attendance Truancy Report creates the Student’s Unexcused Ratio based on the number of periods scheduled and the number of periods the student was unexcused on that same day. For example, if the Student was scheduled for six periods and missed five of the six, that Student’s Unexcused Ratio would be 5/6 or .833.
Compare the Full Days Absence Ratio to the Student’s Unexcused Daily Ratio:
If the Student’s Unexcused Ratio is equal to or greater than the Full Day's Absence Ratio, the day counts as a full day's absence on the report. For example, if the Student’s Unexcused Ratio for a day is .833 and the Full Day's Absence Ratio is .667, the day will be counted as a full day’s unexcused absence.
Page Updated 5/06