Grades 1-8 Unexcused Absence Report

Contents

1 Overview

1A Calendar Method Calculation

1B Calendar Method

1C: Schedule Method

2 Summary Report

3 Detail Report

4 Report Parameters

5 How-to

6 Summary Report Fields

7 Detail Report Fields

Field Name

Path to data field

Table/ field ID

District

System Admin / System / Dist Config / District Configuration / District Information Configuration / District Name

District-config.district-name

School

Student Management / Entity / Edit / Name

Entity.entity-name

Number of School Days in reporting period

Calculated field: First day of school year through May 31. Checks Calendar-Days table to determine whether to count each day.

N/A

Total Number of Grades 1-8 unexcused absences in reporting period

Calculated field: counts total number of unexcused absences in each of the nine Student Groups: All Students, American Indian, Asian/Pacific Islander, Black, Hispanic, White, Special Education, Limited English, and Low-Income.

N/A

Race/Ethnicity

Student Management / Student / General 1 / Edit

Name.Race-Code

Special Education

Calculated field:

Student Management / Special Services / Special Ed / Eval Info

Determining whether to count the number of unexcused absences for students in the Special Education Student Group involves a series of steps. The steps begin with determining that a student was active in Special Education during the reporting period, then selecting the appropriate IEP record, selecting the appropriate Evaluation record related to the IEP record, and comparing the disability code on the Evaluation record to the state-defined list of disability codes.

N/A

Limited English

Calculated field:

Student Management / Student / NCLB-2 tab or Student Management / Student / WA/NCLB tab

Selection: Count the number of unexcused absences for students if the student has a Limited Eng. Proficiency record on the NCLB-2 screen where:

Receiving Services is YES and Start Date is less than or equal to the last day of the reporting period, AND End Date is blank or greater than or equal to the first day of the reporting period.

OR, if the student has a Special Programs record on the WA/NCLB screen where:

Funding Source = "BLE", AND Start Date is less than or equal to the last day of the reporting period, AND End Date is blank or greater than or equal to the first day of the reporting period.

N/A

Low Income

Calculated field:

Count the number of unexcused absences for students if the student is eligible for free or reduced price meal benefits.

Selection: A "Y" is reported if the Current Lunch Code (FS-Transaction.FS-Lun-Code-ID) is not blank, and the most recent Transaction Effective Date (FS-Transaction.FS-Tran-Effective-Date) is less than or equal to the system date, and Lunch Code Type (FS-Lun-Code.FS-Lun-Code-Type) = Free or Reduced.

N/A