Grades 1-8 Unexcused Absence Report

Contents

1 Overview

1A Calendar Method Calculation

1B Calendar Method

1C: Schedule Method

2 Summary Report

3 Detail Report

4 Report Parameters

5 How-to

6 Summary Report Fields

7 Detail Report Fields

Field Name

Path to data field

Table/ field ID

Alphakey

Student Management / Student / General 1 / Edit

Student.alphakey

Student Name

Student Management / Student / General 1 / Edit

Name.last-name

Name.first-name

Grade (Gr)

Student’s grade is calculated based on their graduation year:  Student Management / Student /  General 1 / Edit / Grad Yr

Student.Grad-Yr

Gender (Gnd)

Student Management / Student / General 1 / Edit

Name.gender

Race Code (RC)

Student Management / Student / General 1 / Edit

Name.Race-Code

Total Number of Grades 1-8 unexcused absences in reporting period (Absence Unexc)

Calculated field: counts total number of unexcused absences for the individual student.

N/A

American Indian

"X" is used if Race Code is "I"

N/A

Asian/Pacific Islander

"X" is used if Race Code is "A" or "P"

N/A

Black

"X" is used if Race Code is "B"

N/A

Hispanic

"X" is used if Race Code is "H"

N/A

White

"X" is used if Race Code is "W"

N/A

Special Education

Calculated field:

Student Management / Special Services / Special Ed / Eval Info

Determining whether to count the number of unexcused absences for students in the Special Education Student Group involves a series of steps. The steps begin with determining that a student was active in Special Education during the reporting period, then selecting the appropriate IEP record, selecting the appropriate Evaluation record related to the IEP record, and comparing the disability code on the Evaluation record to the state-defined list of disability codes.

An "X" is used if result is positive.

N/A

Limited English

Calculated field:

Student Management / Student / NCLB-2 tab or Student Management / Student / WA/NCLB tab

Selection: An "X" is used to identify students that have a Limited Eng. Proficiency record on the NCLB-2 screen where:

Receiving Services is YES and Start Date is less than or equal to the last day of the reporting period, AND End Date is blank or greater than or equal to the first day of the reporting period.

OR, if the student has a Special Programs record on the WA/NCLB screen where:

Funding Source = "BLE", AND Start Date is less than or equal to the last day of the reporting period, AND End Date is blank or greater than or equal to the first day of the reporting period.

N/A

Low Income

Calculated field:

An "X" is used to identify students that are eligible for free or reduced price meal benefits and have qualified unexcused absences.

Selection: A "Y" is reported if the Current Lunch Code (FS-Transaction.FS-Lun-Code-ID) is not blank, and the most recent Transaction Effective Date (FS-Transaction.FS-Tran-Effective-Date) is less than or equal to the system date, and Lunch Code Type (FS-Lun-Code.FS-Lun-Code-Type) = Free or Reduced.

N/A