Profile Codes Maintenance Guide

Contents

Access Codes

Building Codes

County Codes

Employee Types

Race Codes

Zip Codes

Names

Education Codes

Language Codes

Occupation Codes

Name Suffix/Prefix Codes

Address Codes

Race Codes | ADD | EDIT | DELETE | REPORT |

Each employee’s profile record includes an optional field for an ethnic code. Enter the non-scientific racial/ethnic designations as defined by the U.S. Department of Education.

  1. Click the Profile - PR codes folder on the Codes screen to display the list of Profile codes in the Options column.

  2. Click on Race Codes - RC to highlight it and click the Run button. The Race Code List screen opens.

Adding a Race Code

  1. Click the Add button. The Race Code Maintenance screen opens.

  2. Enter a Race Code of up to three characters.

  3. Enter a Short Description of up to 15 characters.

  4. Enter a Long Description of up to 30 characters or let the system fill the field with the Short Description value.

  5. In the Minority field, type in or select from the drop down list either Y = yes or N = no.

  6. In the Federal Race Code field, select the appropriate race from the Valid Codes drop down list.

  7. In the Special Ed Race Code field select from the Valid Codes drop down list that opens when you click in the field.

  8. Click the OK button to save the code and return to the Race Code List screen.

Editing a Race Code

  1. Click on the Race Code you wish to edit and then click the Edit button. The Race Code Maintenance screen opens.

NOTE: You cannot change the race code, but you may change the Short Description and/or Long Description, Minority, and Federal Race Code.

To change the race code you must delete the existing race code using the Delete button on the Race Code List screen (see below) and add a new race code.

  1. Make the necessary changes and click the OK button to return to the Race Code List screen.

Deleting a Race Code

  1. On the Race Code List screen, click on the Race Code you wish to delete and then click the Delete button. A Delete Code? screen opens asking if you are sure you want to delete the race code.

  2. Click the Yes button and the race code is deleted.

NOTE: If the deleted race code had been assigned to any records, the description and the code is deleted from the Primary Race fields on the Prsnnel tab for those records.  

Running a Race Code Report

  1. Click the Report button on the Race Code List screen. The Range screen opens.

  2. Enter the race Code ranges that you want to print, or to get all race codes, keep the default values.

  3. Click the Print button. The Output Destination screen opens.

Details on how to use the Output Destination screen can be found in the Print Setup User Guide.

  1. Select the print parameters and click the OK button to print the report.

Version: 01.06.00.0 - 010225

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