Profile Codes Maintenance Guide

Contents

Access Codes

Building Codes

County Codes

Employee Types

Race Codes

Zip Codes

Names

Education Codes

Language Codes

Occupation Codes

Name Suffix/Prefix Codes

Address Codes

Language Codes | ADD | EDIT | DELETE | REPORT |

  1. Click the Language button on the Individual Names Maintenance screen. The Language Code List screen opens.

Adding a Language Code

  1. Click the Add button. The Language Code Maintenance screen opens.

  2. Enter a Language Code of up to three characters.

  3. Enter a Short Description of up to fifteen characters.

  4. Enter a Long Description of up to 25 characters or let the system fill the field with the Short Description value.

  5. If you use Limited English Proficiency (LEP) codes, select a Valid Code from the drop-down list that appears when you click in the LEP Language Code field.

  6. Click the OK button to save the code and return to the Language Code List screen.

Editing a Language Code

  1. Click on the language code you wish to edit in the Language Codes table on the Language Code List screen and then click theEdit button. The Language Code Maintenance screen opens.

NOTE: You cannot change the Language Code, but you may change the Short Description, Long Description, and/or LEP Language Code.

To change the language code, you must delete the existing language code using the Delete button on the Language Code List screen (see below) and add a new language code.

  1. Make the necessary changes and click the OK button to return to the Language Code List screen.

Deleting a Language Code

  1. On the Language Code List screen, click on the Language Code you wish to delete and then click the Delete button.

NOTE: If the language code you are trying to delete has not been assigned to any records, a Question screen opens asking if you are sure you want to delete the chosen language.

  1. Click the Yes button and the language code is deleted.

NOTE: If the language code you are trying to delete has been assigned to any records, a Can’t Delete screen opens informing you that you cannot delete the language.

Running a Language Codes Report

  1. Click the Report button on the Language Code List screen. The Range screen opens.

  2. Enter the language Code ranges that you want to print, or, to get all language codes, keep the default values.

  3. Click the Print button. The Output Destination screen opens.

Details on how to use the Output Destination screen can be found in the Print Setup User Guide.

  1. Select the print parameters and click the OK button to print the report.

Version: 01.06.00.0 - 010225

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